Copyright: © 1997 Software602 Inc.
Citation: © 1997 Software602 Inc.                                                 Help © Jiri Lapacek


602Pro Mail Client Program

602Pro Mail Client Program creates a multifunctional environment for electronic exchange of messages.

Depending on the method of connection and additional software (communication servers), several models of utilizing a program can be created:

•	Client program of network station of a 602Pro Post Office user.

•	Station operating program of a 602Pro Post Office Remote User.

•	Fax station.

•	Answering machine.

•	Means of GSM-SMS connection.

•	Active X container pro server WinText nebo Microsoft Word

•	Active X container for 602Text or Microsoft Word

•	Station for message exchange through POP3 mailboxes on the Internet network.

For further information see chapters:

•	Connection possibilities

•	Login profiles


Connection Possibilities

602Pro Post Office Network Client

As a network client of the 602Pro Post Office, you have a number of possibilities. Their representation is determined by technical and software availability of your 602Pro Post Office (hardware and installation of the appropriate communication servers) and by your rights. Apply to your administrator about information on the possibilities you have, i.e. to the person responsible for operation of your 602Pro Post Office, or to the supervisor of your network. Let us list typical application areas:

•	Local 602Pro Post Office connection with subscribers of your 602Pro Post Office comprising letter and file correspondence and a possibility to deliver messages. This possibility is always available.

•	Possibility of correspondence with subscribers of other 602Pro Post Offices accessible through the telephone or data network and newly also by means of TCP/IP tunneling in Internet. For this purpose, your 602Pro Post Office must be provided with the MailServer and you must be authorized to communicate with the corresponding 602Pro Post Office.

•	Possibility to send and view fax messages. The 602Pro Post Office must be provided with the 602Pro Office Server and you must have the right to send fax messages. There is a special viewer available for the fax messages with a range of possibilities how to organize the display. Using the fax printing driver, the fax messages can be transmitted and received practically from any word processor. Transmission and reception of messages under the ZModem protocol is also possible.

•	If your 602Pro Post Office is provided with 602Pro Internet Server or if you have a possibility of routing messages to other 602Pro Post Offices equipped with 602Pro Internet Server and simultaneously you are provided with the corresponding rights, you can use Internet to transmit and receive messages.

•	Other complementary services are offered through message archiving or the bulletin board service.

602Pro Post Office Remote Client

Essentially, this is a 602Pro Post Office network user who at the particular moment is not present at his office. However, he has a computer provided with a modem and possibility to establish a connection to his parent office through telephone, data network or by means of TCP/IP protocol files.

The Remote Client establishes the connection with his office where after checking his name and the login password he can read the list of messages into his station which are stored for him at his basic station. If the package includes messages which he has not seen yet, he can transmit the whole package to his computer. In this case, the Parent 602Pro Post Office functions as a router. Its software and technical facilities are used to process and transmit the messages of the Remote User to the final recipient.

Fax Station

The fax station enables you to send and to receive fax messages from your Client Program in the same way as if you used a special single-purpose software for sending fax messages.

Answering Machine

The function of the answering machine is analogous with the same equipment used as part of the telephone appliance.

GSM-SMS Link

This facility enables you to connect your computer to a mobile telephone and to communicate through it in a similar way as through the classical telephone network. It enables you to transmit short text messages (SMS = Short Message Service) onto the GSM mobile telephone.

Remote User of POP3 Mailbox on Internet

Presumption for this is the TCP/IP connection of your station to the Internet network. It enables you to communicate with a mailbox which is created on any computer incorporated into the Internet network. You can monitor its content and to collect messages.


Login Profiles

The sets of data for login in the specified way (network or remote 602Pro Mail Client, POP3 Remote Client) are pre-defined and stored in the form of denominated files.

There is no limit for the number of profiles which can be created. By selecting a suitable profile at start-up of the client program you select a platform which will be used in further operation. Naturally, profiles can be created only with respect to your technical and software availability.


Profiles

Method of handling your client program is determined by selecting a so called profile, i.e. the summary of data on the provided services and their settings.

Each profile determines a range of services which should be provided by the client program. Only one profile can (and must) be specified at one time when a client program is being run. There may be even several profiles defined and switched over as needed. This, for example, enables you to create a basic profile for working on the network Post Office and a profile of a Remote Client in addition to it which can be used if you take your computer home.

The basic environment for handling profiles is the dialogue box for handling profiles.

Handling profiles includes:

•	Creating new profiles

•	Password protection.

•	Selecting working profile for instant needs

•	Editing properties of the initiated profile

•	Renaming existing profiles

•	Deleting unnecessary profiles.

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Dialogue Box For Handling Profiles

The dialogue box for handling profiles enables you to create a new profile, to select a different working profile and to rename or delete some of the existing profiles.

List of Profiles

The list of created profiles can be found in the upper part of the dialogue box. The profile you want to work with is designated by setting the list pointer.

There is a field 602Pro Directory in the list which shows the directory with the Post Office configuration files corresponding to the profile specified by the pointer. Simultaneously, the type of the appropriate Post Office is shown on the right hand side of the field (e.g. NET, LAN, RM, RMV, EXT). If three question marks are displayed here then something is wrong; most likely the displayed directory does not include the configuration files, or the directory does not exist any more (is the network available at the particular moment?) or the configuration files are corrupted.

Control Buttons

The column on the right hand side of the list includes the control buttons:

•	New – opens a dialogue sequence for creating a new profile. However, before this the client program under the existing profile will be terminated.

•	Login – starts a client program on the basis of the selected profile. However, before this, the client program operating under the existing profile will be terminated. Therefore, mind the messages which have not been sent yet.

•	Rename – enables you to rename the profile specified by the list pointer.

•	Remove – removes the profile specified by the list pointer. The currently used profile cannot be deleted.

•	Password – it is possible to protect a profile with a password.

Displaying the Dialogue Box for Profile Selection

A two-position switch is available in the At start-up section:

•	When set to Enable profile selection, a dialogue box to enable selection of the working profile will be displayed upon each start of the client program.

•	When set to Always use profile, the profile selection dialogue box will be disabled; that profile will be used by default, which will be chosen by means of the attached list box. The profile can be changed by calling the dialogue box for handling profiles from the running client program (menu Preferences, command Profiles) or from the LoginServer window (button Another profile).

Modifying Existing Profiles

Properties of the existing running profile can be changed – see Modification of open profile.

Let us notice, that access of each user is protected with a password – i.e. it is not possible to squeeze into a certain profile, to login under an extraneous name and then to be impolite and to read the correspondence of someone else.

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Creating a New Profile

A new profile can be created in the dialogue box for handling profiles.

In the dialogue box for handling profiles click button New. This starts the interactive dialogue sequence Profile Wizard resulting in creation of a new profile. Warning – operation of the client program under the current working profile will be terminated.

A new profile can also be created from the profile selecting the dialogue box before logging in to the Post Office.

Each dialogue sequence card includes buttons Next and Back. The first button is accessible only when all mandatory data are correctly and completely entered into the card; clicking the button opens the next card. The other button can be used to go back step by step to the previous cards to the beginning of the sequence.

The sequence of cards begins with creating new profile’s name .

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Selecting a Working Profile

The profile can be selected when starting the client program, from the running client program or from the running LoginServer.

Selecting a Profile at Start-up of the Client Program

The dialogue box used to select the profile at start-up of the client program is displayed depending on selecting the dialogue box for handling profiles.

The dialogue box for selection of the profile at start-up of the client program includes:

•	The list box Profile name for selecting one of the existing profiles. Selecting a suitable profile and clicking the OK button will start the client program with all its settings corresponding to the profile.

•	Button New which moves you into the dialogue box for creating new profiles.

•	Button Properties>>> extends the dialogue box with another field for searching the Post Office configuration files. A directory corresponding to the current profile selection in the list box Profile name is submitted by default. By entering the access path to the configuration files (M602.EMI and M602.EMY) or searching them in the interactive dialogue which can be opened by clicking the button Browse, enables you to allocate a different Post Office than which has been governed by the profile until now.

Selecting a Profile from the Client Program

The working profile can be changed even when the client program is being run. Initiate the command Profiles in menu Preferences. Select a suitable profile by means of the list pointer and click button Login. The operation of the client program under the given profile is terminated and the entire program is started again under the profile which you have selected.

Selecting a Profile From the LoginServer

Click button Other Profile in the LoginServer window. If the client program is started, its action is terminated. Than the dialogue box for profile selection at start-up of the client program is displayed.

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Modyfying an Open Profile
Modifying an Open Profile

Only such profile can be modified, which is actually used in operation with the Post Office.

Initiate the command Profile Wizard in menu Preferences.

A dialogue box is displayed which includes a number of check boxes. If some check boxes are grayed, this kind of service cannot be applied to the particular Post Office. The dialogue box corresponds to the dialogue box for selection of services when a new profile is created.

If it is possible to add one of the services and you ask for it by checking the appropriate box, dialogue boxes leading to filling in the information for the requested service will be sequentially opened after clicking button Next.

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Changing a Profile Name

Open the handling profile dialogue box. Then proceed as follows:

•	Set the profile list pointer to the profile, which you want to rename.

•	Click button Rename.

•	Change the existing name in the input field Enter new name for profile as needed.

•	Click button OK.

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Deleting a Profile
Removing a Profile

Open the handling profile dialogue box. Then proceed as follows:

•	Set the profile list pointer to the profile, which you want to delete.

•	Click button Remove.

•	Confirm your intentions.

If you delete a RM, RMV or an EXT profile and the directory does not include the other profiles deleting of the whole directory will be offered.

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Profile Protection by Password

You can protect each profile with a password.  You can not access the appropriate profile without knowing the password.

Press the Password button in the Profile dialog. Change of access profile password will open. This dialog has three fields:

•	Original password – write the original access password if is used.  If you are setting the password for the first time, leave this field empty.

•	New password – write (new) access password.

•	Repeat password – write (new) password one more time to make sure no error was made.  The password will be accepted both records are the same.

All three fields will show the entered characters as stars.

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Profile Name

The first inquiry relates to the new profile name; enter the name into the input field New profile name. The name can include any character, i.e. diacritic and separators. It also can be sufficiently long to enable later unambiguous identification. However, it must not be duplicate with a name of an existing profile.

After giving a name to the profile, it is necessary to arrange its assigning to the directory with configuration files.


Assigning a Profile to the Post Office Directory

Enter the access path to the directory including the 602Pro configuration files (M602.EMI and M602.EMY) into field Directory. There are two possibilities:

•	You can specify the path to the directory where these files already are created (e.g. for profiles determined for co-operation with the existing network Post Offices).

•	Enter the path to the directory where these file do not exist yet (or to a non-existing directory which will be created) when creating profiles of Remote Clients.

To enable easier specification of the access path, you can use auxiliary buttons:

•	Button Browse opens a standard dialogue box for selecting a drive and directory (such as when opening a file).

•	Button Find starts a routine which step-by-step searches all available drives and creates a list of directories which include the searched configuration files. Then simply select and accept one of them.

If the access path leads to the directory in which the configuration files already exist, the profile type is displayed next to the buttons to which it belongs (NET for network Post Office of Novell type, LAN for general Post Office, RM for 602Pro Remote Client, EXT for independent: modem, POP3 fax communication and GSM).

Three dots mean, that the directory does not include correct or even no configuration files; these files will be created in the next steps.

Task of the following Selection of services is to make the particular profile available.


Selecting Services Which the Profile Should Make Available

The following dialogue box includes a number of check boxes to select services which you want to make available through the new profile. Not all check boxes are available as shown in the following list, their availability is determined by the type of Post Office selected in the previous step and by the purchased type of license.

•	Network Client – profile for logging in to the existing network Post Office (the appropriate files M602.EMI and M602.EMY are available). If you do not intend to complete the profile with other options (e.g. implementation of POP3), the configuration will be terminated at this point.

•	Remote Client – the profile will be determined during connection of the Remote User with the Parent Post Office. See …

•	Access to POP3 mailbox – enables you to collect the specified POP3 mailbox within the profile. See …

•	Sending Via Specified SMTP Server – available if the previous options checked. Check the box if you want to have a possibility of sending messages to Internet directly from your station by means of the SMPT protocol (and not through the 602Pro Post Office). See …

•	Sending / Receiving Fax Messages – if you have a faxmodem, this option enables you to transmit and receive fax messages. See …

•	Sending / Receiving Zmodem Messages – if you have a modem available, this option enables you a direct modem communication by means of the ZModem protocol.

•	Answering Machine – the profile enables you to use your computer as an answering machine. The condition is that your faxmodem supports the voice mode operation. See …

•	Sending / Receiving SMS (GSM) Messages – the profile enables you to send short messages onto the display of the GSM mobile telephone. See …

Setting the controls on the appropriate cards described in the references (See ...) creates the required profile.


Parent Post Office Name

Enter the name of the Parent Post Office into field Name of parent post office, where your mailbox is created which you will contact through the profile.

Enter the password into field Password which you use to login to this Post Office.

The card should be filled in for profiles of 602Pro Remote Users.

See …


Connection With the Parent Post Office

The connection type card is filled in for profiles of 602Pro Remote Users.

There are the following types available:

•	Dial-up – for dial-up connections through a telephone line.

•	TA ISDN – for dial-up connections with automatic digital telephone exchange through a terminal adapter.

•	CAPI ISDN – for connections with the automatic digital telephone exchange by means of hardware with CAPI interface.

•	TCP/IP Tunnel – in case that the TCP/IP connection is established with the Parent Post Office.


Dial-up Connection

This type is used for connections by means of a common commuted line through a classical modem or faxmodem adapter.

The communication server telephone number of the destination Post Office should be specified in the dialogue box in this card. If the Post Office communicates with more servers, you can set more numbers(as many as 8).

Selection of the serial interface.


TA ISDN Connection

Determined for connections with ISDN automatic digital exchanges through the terminal adapter. Part of the terminal telephone equipment (usually telephone appliances) also is the connector for connecting the computer via a standard asynchronous serial port (and so call modem cable). This connection usually enables communication at rates of 9600 or 19200 b/s using AT (Hayes) commands, commands V25 or another similar set of commands.

The communication server telephone number of the destination Post Office should be specified in the dialogue box in this card. If the office has several servers available, you can specify several (up to eight) numbers.

Selection of the serial interface.


CAPI ISDN

The CAPI ISDN method is used for connections to ISDN with such hardware which has a CAPI software interface (driver) installed for purposes of its control. For example, this can be the external ZyXEL Elite I modem as well as internal cards of various manufacturers (e.g. AVM). This type of connection enables full utilization of ISDN B0 channels, i.e. communication with the rate of 64 Kbit/s or with the rate of 128 Kbit/s over a boundle of two B0 channels.

The communication server telephone number of the destination Post Office should be specified in the dialogue box in this card. If the Post Office has several servers available, you can specify several (up to eight) numbers.

Selection of the serial interface.


Tunneling Through TCP/IP

Here you need to know the MailServer address and designation of the port used for access.


Selecting Serial Interface, Answering a Call and Settings

Check the serial interface box in section COM port, to which your modem is connected. If the profile is expected to enable sending fax messages and using the modem, there is an extra section in the card used to specify the method how the ringing should be answered (manually or automatically after a specified number of rings).

We recommend to carry out the auto-detection – click button Detect Modem. Besides detecting the COM port number, the program also detects the available fax class of commands, type of voice functions and SMS function of the GSM telephone.

The section Pick up will be displayed upon a request for direct sending fax messages or modem connection. Specify here the modem’s (faxmodem’s) reaction to the situation when an attempt for connection is detected:

•	Manually – the message will be accepted only after you click button Receive on the FaxMailServer control panel.

•	Automatically after n rings – the modem waits the specified number of rings (unless you answer the call manually). Then it attempts to receive the message automatically.

Check the box Incl. GSM modem type, if the GSM telephone is to be used for the modem connection. The reason is that the GSM telephone uses a different system of assembling the called number. Checking the box also makes the possibility of import and export of the GSM telephone directories available.

You can write the PIN of your phone into the field PIN. This value is necessary for GSM equipment only (for example module SIEMENS M1).

Selection of method of dialing the number.


Method of Dialing the Number and Codes

Use the check box Dial mode to specify the method of dialing of the telephone number.

•	Pulse – namely for older types of exchanges – each digit is determined with the corresponding number of impulses.

•	Tone – for new exchanges – each digit is represented by a tone of a specific frequency.

Specify area codes and country codes in section Local Settings to make up the telephone number.

•	Country code – international code of your country; e.g. 001 for the United States of America.

•	International prefix – number through which you make automatic international calls (probably 00).

•	Area code – code of your city for automatic trunk calls (e.g. 2 for Prague, 5 for Brno).

•	Number for dialing out – if you dial the external line, through the exchange; usually 0.

•	Extension number – internal line number, if you can be reached through the exchange.

Specification of the contacted mailbox.


Specification of Destination Mailbox

In this card, the user of the Remote Client profile specifies his mailbox with the Parent Post Office. For this purpose, the following must be available and entered into the input fields:

•	User name – name of the user of the mailbox, i.e. under what name the user logs in to the mailbox at his Parent Post Office.

•	User ID – mailbox identification code ID (not for fax or voice connections).

Specification of access password and its verification.


Mailbox Access Password

In this card, enter the password in field Password which is the condition of your access to the mailbox at the Parent Post Office.

For checking, repeat the password in field  Confirm password.

This completes the specification of data for the profile of 602Pro Remote Client. If you have a profile complemented with other options, go back to chapter Selection of Services…


Access to the POP3 Mailbox

There is the SOCKS server which provides protection against unauthorized access to your network and vice versa, against unauthorized utilization of Internet services by those users of your Post Office who were not granted the access rights. If you want to make use of the server, enter its IP address into field Socks server.

The mailbox is determined by a triplet of fields in section POP3 mailbox:

•	POP3 server – enter the name of the corresponding server, i.e. the Internet address of the computer at which the mailbox was created.

•	User name – enter your user name which you were assigned by the mailbox provider.

•	Password – enter the assigned password to the mailbox.

Checking the box Use APOP gives you a possibility of additional protection of your password for transmission to the host computer. As a standard, this password is transmitted in the open form, without encoding. If a swindler is waiting on the way, he could capture the password, read it – and he would know the key to your mailbox. The APOP method excludes such situation. The opposite server sends a random generated string to you before checking the password. The password is “imprinted” into the string and if you want to make the mailbox available, the imprint in the form of the “spilled tea” is sent back for check up. Unfortunately, not every server supports this possibility. It is up to the connection provider to inform you if the server is able to do this trick with your mailbox.

If you want to send messages to the Internet network through the SMPT server, continue with the following chapter.

If you have your profile complemented with other options, go back to chapter Selection of Services …


Sending Via SMPT Server

In this card, you carry out settings which are needed to send your messages to the recipients onto the Internet network by means of services of the SMPT server.

Enter the following into the couple of input fields:

•	SMTP server – name of the SMTP server, which will be used for sending.

•	E-mail address – your E-mail address; this address will be incorporated in the message as the sender’s address and should be used for reply.

If you want to connect to Internet by means of the telephone line, continue with the next card …


Dial-up Connections

If you want to connect your computer to Internet by means of a telephone line, check the box Dial-up connection to Internet in this card. According to instructions of your provider, use the list box to specify the method of connection which you have pre-configured in the Windows environment.

Enter the your login data into the fields User name and Password. Use the check box Disconnect when finished all operations to disconnect the connection after all your requirements are completed.

If you have your profile complemented with other options, go back to chapter Selection of Services…


Settings for Fax

Several parameters for sending fax messages should be set in this card:

•	Use list box Commands to select automatic class detection of your fax adapter (Autodetection) or to specify it explicitly (Class 1, Class 2, Class 2.0).

•	Use list box Resolution to select maximum resolution Standard (G3) or High (Fine G3).

•	Enter the identification string into field Fax identification which your fax will implicitly use to acknowledge the opposite side – this should be your telephone number.

If you have your profile complemented with other options, go back to chapter Selection of Services …


Setting the Answering Machine

Use list box Voice mode to set the method of detection of the modem’s voice mode. You can either select automatic detection (Autodetection) or to set the type (ZyXEL, Rockwell or US Robotics) explicitly.

Use list box Compress scheme to select one of the compression methods of the voice record according to availability of your faxmodem.

Enter the maximum message length into field Max. length of message received which you permit your computer as the answering machine to record (specify in seconds).

The section Greeting message enables you to specify a voice record in the form of a WAV file which will be replayed to the calling party before the answering machine is initialized.

•	Use button File to select a voice file which will be replayed.

•	Use button Play to test the file.

•	Use button Record to record your own message by means of the standard Windows recording program, to store this message into a file and use it as the Greeting Message. For this purpose, your computer must be provided with a sound card and a microphone.

If you have your profile complemented with other options, go back to chapter Selection of Services …


SMS

This card can be used only if you have a GSM telephone appliance connected to the computer and simultaneously the SMS service is available.

The SMS messages are sent through the SMS center whose telephone number is entered in field Tel. number of service center – either in the direct form (i.e. without the area or national codes) or in the full form but without hyphens and spaces (e.g. +4206021234567).

If you have your profile complemented with other options, go back to chapter Selection of Services …


Saving the Profile

This is your last possibility to go back and make corrections of the set of data of the profile created in this card.

If the profile is to be used by Remote Clients, there is a range of check boxes in this card which enable you to contact the mailbox at the Parent Post Office immediately upon storing and to:

•	obtain a list of messages (i.e. the content of the Inbox window)

•	transfer the list of users

•	select the unread messages (i.e. those which you have not seen yet and acknowledged by a return receipt).

There is a command 602Pro Wizard initiated from menu Preferences which enables you to carry out later modifications.


Address Books
Address Book

Method of handling the address book and the source of addresses depends on the used profile.

602Pro Post Office Network Client

Each network client has a public address book available for the users of the network Post Office plus his private address book which he creates and maintains himself.

Addresses in the public address book can be modified only by the person who created the address book. Foreign address books can be maintained only by a person who has the right granted by the administrator to edit public address books. It means that if you are not the author of the address book and you have not the corresponding right, you are not allowed to make any modifications to the contents of the address book.

Private address books are created and maintained individually by the user. The address books can include addresses of various types inserted manually or copied from other address books.

602Pro Post Office Remote Client

The Remote Post Office Client creates his private address books himself and with his own facilities. He also can apply to make a copy of address books from his Parent Post Office and to use these address books in combination with his private ones.

GSM Telephone User

The Remote Client who uses a modem connection to the GSM telephone, will find two special address books among his address books:

•	GSM – GSM Telephone Address Book – the address book is like the one which is in the telephone’s internal memory.

•	GSM – SIM Card Telephone Address Book – the address book corresponds to the inserted SIM card.

The condition is, that check box Incl. GSM modem type in card Modem of the FaxMailServer configuration dialogue box is checked.

Client Using Communication Through Internet

If the client uses only the Internet network for his communication, he creates and maintains his private Internet type address books.

Other Kinds of Communication

Urgency to create and maintain private address books also applies to those clients who work with the profile which does not use the services of either network or remote 602Pro Post Office (modem, fax, SMS).

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 Window for Managing Address Books

Use the Address Book command from menu 602Pro or the toolbar button to open the window for managing address books.

Depending on setting in configuration, the contents of the window can be updated at each start-up of the client program. The address books are maintained but the running LoginSever and the client program accepts them from this source. Else you can refresh the address books at any time upon request.

The window has two sections:

•	The left hand side section includes a list of address books,

•	The right hand side section includes the list of corresponding addresses.

If you position the pointer into the left hand side section, the section contents with addresses will change automatically. The window heading holds the name of the actual address book.

The window with address books is operated from menu File by means of buttons from the context toolbar or by means of commands from the floating menus. There is an independent menu for each section; to display it, click the left hand side button above the corresponding section.

Operations which can be carried out with the address books and addresses:

•	To create a new private or public address book

•	Directories for the GSM mobile telephones have a special meaning

•	To update the address book contents

•	To transfer address books from the Parent Post Office to the Remote Client station

•	Look up address in the chosen lists

•	To rename the address book (*)

•	To delete the entire address book including addresses (*).

•	To add a new address manually (*)

•	To view the contents of the selected address

•	To edit existing address (*)

•	To copy an address from another address book (*)

•	To delete an address from the address book

•	To print our the address book

•	To contact the mailbox at the selected address

Operations marked with asterisk (*) are permissible for works in the network profile only for private address books or if you have the right to edit public address books.

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 Creating a New Address Book

There is a special interactive dialogue box used to establish a new address book.

While the Address Book window is open, invoke the dialogue box New Address Book to create a new address book using:

•	Command New Address Book form menu File;

•	Command of the same name from the floating menu opened from the left hand side window section;

•	Button from the context toolbar.

Address Book Name

Enter the future name of the address book into field Enter name of a new address book in this card. There is neither any limit for the length nor the diacritic an delimiters are excluded.

If you check the box Public address book in the network profile, the created address book will also be available to other users of your Post Office. In opposite case, only you will be able to see and use the address book.

Loading the Addresses

You can pre-load the created address book even at this stage. This availability depends on setting of the list box in the Address Book Source:

•	Empty – the address book is created, included into the list of address books in the left hand side of window Address Book and no entries will be added into the address book.

•	Existing address books – the address book is loaded with addresses imported from the existing address books.

•	Database – you can import the addresses from the database in the DBF format.

•	Text file – for import if addresses from an ASCII formatted or unformatted text file.

•	GSM telephone – to load the address books, addresses accepted from the GSM telephone will be used here.

•	From books of another e-mail system – the address book will be loaded from address books of a different Post Office system than 602Pro.

Use button Finish to terminate the dialogue and to find the name in the left hand side section of window Address Books.

Connection with source

If you use a user list that is made from a database or text file you can automatically syncronize your user list by checking the Permanent interconnection to resource checkbox.

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GSM Telephone Address Books

The address books which are displayed only in case you have a modem connected to a mobile GSM telephone have a special importance among other address books.

The GSM telephone address book corresponds to the address books which is stored in the internal memory of the GSM apparatus. This address book creates and maintains conditions of the particular telephone apparatus and forms its integral part.

On the other hand, the SIM card address book is stored in the SIM card and thus it is transferable to the apparatus into which the card is actually inserted. This means that the user can use these addresses after inserting the card into any GSM telephone and doesn’t need to have his own apparatus.

If you position the pointer of the left hand side section to item GSM - SIM card telephone address book or to item GSM - GSM telephone address book, menu Address Book (File) and the floating menu will be extended with command GSM telephone. Executing this command will open the sub-menu with commands Load Address Book and Store Address Book. This enables you to load the actual version of the appropriate address book from the apparatus and vice versa, to store the address book from the client program into the GSM telephone memory or into its SIM card.

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Updating the Address Book Display

Changes in some address books can occur during the day when working with the Post Office.

To make sure that you are using the latest version of the address books:

•	Execute command Refresh List of Address Books in menu Address Books (File).

•	Execute the command of the same name from the floating menu above the left hand side section of window Address Books.

The latest version of the address books will be loaded.

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Transfer of Address Books From the Parent Post Office

Address books located at the Parent Post Office can be transmitted to the 602Pro Post Office Remote Client station.

This possibility comes into question only with the profile of the 602Pro Post Office Remote Client.

•	Execute command Transfer Lists from Parent 602Pro Post Office in menu Address Books (File).

•	Execute the command of the same name from the floating menu above the left hand side section of window Address Books.

After confirming your intentions, a service note is created which after being send by Personal Office Server will provide transmission of the address books.

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 Renaming an Address Book

You can rename only such address books which you have the right to edit.

In the left hand side section of the window Address Book, position the pointer onto the address book which you want to rename. Then:

•	Execute command Rename Address Book in menu Address Books (File).

•	Execute the command of the same name from the floating menu above the left hand side section of window Address Books.

•	Click the button on the context toolbar.

Enter the new name into the input field of dialogue box Rename Address Book.

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Deleting an Address Book
 Removing an Address Book

You can remove only such address books which you have the right to edit.

In the left hand side section of the window Address Book, position the pointer onto the address book which you want to delete. Then:

•	Execute command Remove Address Book in menu Address Books (File).

•	Execute the command of the same name from the floating menu above the left hand side section of window Address Books.

•	Click the button on the context toolbar.

Now confirm your intentions. The confirmation is displayed in the form of a dialogue box including the list of address books which you have the right to delete. Check the address books you want to delete. After this, the address books (the group of checked address books) including the stored addresses are deleted.

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 Adding an Address Into the Address Book

You can add an address into the public address book only if you have the right to edit such type of the address book. You can add entries into your private address books without any limit.

Use the following options to open the dialogue box for adding a new address:

•	Command New Address from menu Address Books (File).

•	Command of the same name from the floating menu above the right hand side of window Address Books.

•	Hot key command F3.

•	Button on the context toolbar.

The subsequent procedure depends on the used profile:

•	If the profile enables using several address types, first the dialogue box with a check box used to select the address type (602Pro, Internet, fax …) is displayed. Then the dialogue box for entering the address itself follows.

•	If the profile operates with one address type only, the dialogue box with the check box is not displayed and the address is entered directly.

Address Name and Type

Enter the name into the field Recipient in the card under which the address will be stored in the address book. Then use the check box to select the address type. The menu of address types corresponds to the used profile type. If the profile enables one address type only (e.g. sending only fax messages), this card is omitted.

Address Components

The address name from the previous dialogue box (if included) is transmitted into the field Recipient. The entered string will represent the address within the address book.

Enter individual address components according to the field name into section Address. The comment texts are optional, however it is recommended to use them to facilitate later identification of the address.

The new address is included into the address book and a graphical pointer is assigned to it in the left hand side section, which will facilitate later identification of its type.

Parcels Settings

If According to common settings check box in Format of e-mail section is selected, the common settings will be used. If you select  Use private settings, it is possible to choose UUENCODE, MIME or partition of files.

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Searching an Address

Use the command Find from the menu Edit or the hot-key command Shift+Ctrl+F when the window with address books is active to open the dialog box used to search an address.

Enter the searched address name or the addressee's name or the characteristic part of the names into the fields Recipient and Address.

Use the switches in the Search Address Books section to specify a group of address books in which the address is to be searched.

Press the button Find to start the search procedure itself. If the address book includes the address (addresses), they will be displayed in the bottom part of the dialog box. Double click the address (or place the pointer on that address and press Enter) to load the corresponding address into the dialog box in the same way as with the request for its detail display.

The information about he address book in which the address pointed by the cursor is stored is displayed in the bottom dialog box frame.

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 Copying an Address From Another Address Book

You can load or complete the address book by copying from another address book.

If you want to extend your private address book with addresses from an existing address book, proceed as follows:

1.	Select the address book from the left hand side section of window Address Books which you want copy.

2.	Select the required addresses. in the right hand side section

3.	Execute command Copy to Address Book in menu Address Books (File) or in the floating menu of the right hand side section) or shortcut F5.

4.	Position the pointer on the address book in dialogue Select Address Book into which you want to copy the addresses (you even can designate a group of address books)

5.	The addresses are copied after confirming your intentions.

It should be noted that the list of address books in item 4 includes only those address books which you have the right to edit.

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 Edit or Detail Display of an Existing Address

Parameters of the existing address can be additionally modified or complemented.

Position the pointer to the address in the right hand side section and then:

•	Execute command Address in menu File.

•	Execute the command of the same name from the floating menu above the right hand side section of window Address Books.

•	Use hot key F2.

•	Press Enter.

•	Double click the address entry.

The address data are transmitted into the dialogue box in which you can check them and to make corrections, if needed. Click button OK to store the address in the address book.

If you have not the right to edit the address book in question, the dialogue box is displayed but you are not allowed to make any changes. With the 602Pro Secure Mail address, these for example are data about ID and the Post Office name of the appropriate recipient. However, you can modify the address which you have copied from the public address book into your private address book.

  For more informations see ...


 Deleting an Address from the Address Book

If you have the right to edit the particular address book, you can delete any address from the book.

First open the appropriate address book and select the addresses you want to delete. Then:

•	Execute command Delete in menu File.

•	Execute the command of the same name from the floating menu above the right hand side section of window Address Books.

•	Use hot key Del or F8.

•	Click the button on the context toolbar.

The address (all designated addresses) will be deleted after confirming your intentions.

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Printing an Address from the Address Book
 Printing Out Addresses From the Address Book

You can make a printout of the contents of the open address book.

Open the requested address book; its addresses will be displayed in the right hand side section of window Address Books. Then:

•	Execute command Print Address Book in menu Address Books (File).

•	Execute the command of the same name from the floating menu above the right hand side section of window Address Books.

•	Click button on the context toolbar.

A standard Windows dialogue box will be displayed now to enable setting of print parameters (and selection and configuration of a suitable printer, if appropriate).

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 Collecting a Mailbox

The address book is the basic environment for the remote Post Office client to collect a mailbox.

Open an address book in window Address Books and position the pointer of the right hand side section to the mailbox you want to contact.

Then:

•	Execute command Collect Mailbox in menu Address Book (File).

•	Execute the command of the same name from the floating menu above the right hand side section of window Address Books.

•	Execute hot key command F9.

•	Click the button on the context toolbar.

A dialogue box is displayed through which you can create a service note which then contacts the selected mailbox and manages the necessary operations. For further information on mailbox selection of a Remote Client, see chapter 602Pro Post Office Remote User.

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Importing an Address from the Address Book
Importing an Address From an Address Book

The next dialogue box displays a list of all available address books. Select an address book or designate the whole group of address books the addresses of which you want to transfer into the created address book and click button Next.

The next dialogue box enables you to determine if you will load all addresses from the selected address books or if you load only certain types depending on checking the appropriate check box. Checking the check box All selects all addresses.

Click button Finish to select the required addresses and to transfer them into the new address book.

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Importing Addresses From a Database

Of course, the condition is, that one of the record entries includes the recipient’s name and the next one his address (or addresses of various types).

Enter the access path to the database file in field Database; you also can use button Browse and to search the database file interactively.

The section includes a number of list boxes. Each of the list boxes opens an identical list of entries of the database record. Use the first list box to select an entry under which the recipient’s name is stored in the database. Use the remaining list boxes to select entries with the Internet address, fax number and also with the GSM telephone number, if the profile makes it possible.

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Importing an Address From a Text File

Addresses can be imported from a text file in the formatted on unformatted form. Set the list box in section Address Book Source to Text File.

You can decide to switch the format if the file will be read in standard or by your own format. If you check the switch, the section Items will be opened.

Now you have two options: to select either the formatted or unformatted file form.

•	The formatted form assumes a position entry on the line (e.g. name at positions 1 to 60, telephone number at positions 61 to 90, etc.).

•	The unformatted form implements the agreed delimiters - e.g. the recipient’s name can be found from the beginning of the line till the “§” character, fax number till the next character, etc.

In both cases, first either make an entry into field File to determine the text file with addresses or use the dialogue box opened with button Browse to search it.

In case of the formatted file, leave the check box Unformatted text unchecked. Use the next list boxes to determine the position and length of the recipient’s name on the line and individual parts of the address.

As a default, 60 characters are assumed for a name, 128 characters for an Internet address and 30 characters for a telephone number.

If you use an unformatted text file, check the box Unformatted text. Use the list box Separator to select a character which will be used as the delimiter.

Use list box Recipient to select which of the entries depending on the order will be treated as the recipient’s name. Then use a triplet of list boxes and other check boxes to select the address part and order of their entry on the line.

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Importing a GSM Telephone Address

Use the following card to select an address book from the offered options or check those address books which you want to transmit from the GSM telephone into your new private address book.

Checking the check box Link with the corresponding GSM telephone address book creates a link between the address book in the client program and the internal address book in the telephone.

  For more informations see ...


Importing an Address from a Another E-mail  System
Importing an Address From Another E-mail System

If you want to import an address book from a different electronic mail system, set the check box in the dialogue box New Address Book to Address books of another e-mail system. Then use the list box to select the system you need.

The next dialogue box enables you to set the directory in which the address books of the appropriate Post Office are stored. The found address books are then displayed in the dialogue box window in which you can select them for the transmission into the 602Pro Secure Mail system. The check box in the bottom part of the dialogue box makes possible to enable or disable the transmission of fax messages and Internet addresses.

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Sending Messages

You can send various types of messages from your client station. Their availability depends on the profile under which you are actually logged in.

For information on sending messages and what’s happening with them afterwards, see chapters:

•	Sending messages.

•	Sending messages to local recipient.

•	Sending notes to local recipient.

•	Sending SMS messages.

•	Sending fax messages.

•	List of sent messages.

•	List of queued messages.

•	List of return receipts.

•	Archive of sent messages.


   Message Preparation Window

The window combines all tools for creating a message – selection of recipients, writing the text itself and sending off with the specified parameters.

The window for creating a new message can be opened by:

•	Command New Message from menu 602Pro.

•	Clicking button New Message from the toolbar.

•	Hot-key command Ctrl+N.

Orders and commands used when handling the message can be found in menu Message Preparation, then in menu Edit and in the floating menu above the message editor section. You also can use buttons from the context toolbar where the bubble help will advise about the meaning.

The window contents from top to bottom is as follows:

•	Button To, which opens the message recipients selection dialogue box. After the selection is completed the list of recipients is created to the right of the button, which is developed by clicking the arrow button. The total number of selected recipients is displayed in the check field. It is possible to write addresses directly into the TO: field . You can reduce the selected addresses with the two buttons on the right of the entering field. You can delete a highlighted address with the first button. The second button deletes all addressees.

•	Button CC, which opens the recipient selection dialogue box, to whom the message is sent for information only. After the selection is completed the list of recipients is created to the right of the button, which is developed by clicking the arrow button. The total number of selected recipients is displayed in the check field. You can reduce the “cc” addresses with the pair of buttons on the right of entering field. You delete a highlighted address with the first button. The second button deletes all addresses.

•	Button Files, which opens the file selection dialogue box, which are to be attached to the message. After the selection is completed the list of recipients is created to the right of the button, which is developed by clicking the arrow button. The total number of selected recipients is displayed in the check field.

•	Use the speaker button if you need to attach a voice message .

•	Field Subject for entering the identification string into the message.

•	Set of buttons for setting the send parameters .

•	Button Send for terminating the work with the message and its sending.

•	Field message editor, in which you can create the message text.

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Message Recipient Selection Dialogue Box

The dialogue box includes all necessary tools needed to assemble the list of recipients to whom you want to send your message.

The dialogue box is common for „main“ and „cc“ recipients and can be opened in two ways:

•	Automatically, immediately after executing a command resulting in creation of a new message (in this case, dialogue box Select Recipients overlaps window Message Preparation).

•	Form window Message Preparation by clicking button To or by means of command To from menu File.

The environment switch Select recipient first in card Send of the configuration dialogue box determines, which of these two methods will be used.

Address Book Selector

At the top, there is a list box Address book used to select one of the address books. Click the button with arrow to open the list box. Individual address books are distinguished based on their type as generally available (local, page, ...) and private. The general address books are shown first (at the top). The last item is the Summary list. Selecting and confirming the address book loads the addresses from the address book into the left hand side section of the dialogue box.

You can select a default address book in card Send of the configuration dialogue box or to decide that the last used address book will be opened as a default one.

Selecting an Recipient

Place the address book pointer to the required recipient or select a group of recipients (by dragging the mouse with key Shift pressed down you can select a continuous group of addresses, clicking with key Ctrl pressed down you can select various recipients).

Click button To. This will transfer the selected addresses into the right hand side collecting section. Repeat the procedure for additional addresses. If you want to send a message to all recipients in the address book, click button All.

Recipients can also be selected from various address books. In such case, repeat the first two steps as long as the collecting section is loaded according to your requirements.

„CC“ Recipients

The described method enables you also to select recipients to whom you want to send the message for information only. In such case, use the right hand side bottom collecting section and the bottom five buttons. The procedure is the same.

Removing an Recipient in Case of Mistake

It is no disaster, if you make a mistake in selecting the recipients. Remove the erroneous address by placing the pointer on this address in the collecting section (by clicking the mouse) and then click button <Remove. Clicking button <<All will clear the entire collecting section.

You can eliminate some (or all) addresses in the window Preparation of the letter (Preparation of answer). The pair of buttons on the right part of the window next to the buttons  TO and CC.

Information About Recipient

It can happen that you want to know more about the address of the future recipient of your message. In such case simply place the pointer of the collecting section on the address and click button Address. the key address items will be displayed then in the next dialogue box, i.e. user’s name, his ID and the name of the appropriate Post Office in case of a non-local address. The button can be useful particularly when selecting from the Summary list, in which several users of the seemingly same name (e.g. supervisors) can work simultaneously.

Adding an Address Manually

If you need to add to the recipients someone who is not included in none of your address books, click button Manual. In dialogue box New Address, select the address type and enter the recipient’s name. Confirming this dialogue box opens a new one in which depending on the selected type individual components of the address are entered. After clicking button OK the specified address is included into the collecting section. If you check Add to open address book, you can add the created address into the open address book (providing you have the right to edit it).

Finishing Selection of Addresses

To finish selection of addresses, click button OK. This will take you back into the message preparation dialogue box. The address book next to button To is loaded with the contents of the collecting section from the above dialogue box and the information window displays the total number of selected addresses.

Back to message preparation window …

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Attached Files

The message in the sense of the electronic mail is a file, however you have a possibility to attach other files of any kind to it.

The attached files can be selected in window Message Preparation in the dialogue box opened by means of clicking button Files.

Use list box Drive to select a drive or network.

Section Directory is determined to select a directory and to display the appropriate list of files. Select one file by placing the pointer; if you want to select several files, select them by clicking the file with key Ctrl pressed down. Selection of files can be facilitated by selecting a suitable file mask in the right hand side top field.

To sort the address book in the section, click the button above each column.

Transmit the selected files into the collecting section (Attach) in the right hand side section of the dialogue box by clicking button Add. In case of a mistake, you can delete the file under the pointer or the group of designated files by clicking button Remove.

Continue the selection for the next directory (drive) by repeating the whole procedure as long as the collecting section is loaded according to your requirements. Quit the selection by clicking button OK.

Back to message preparation window …

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Subject

The string „Subject“ which in fact also corresponds to the item of the same name (Subject) in the „paper“ form will identify your message at the 602Pro Post Office.

The input field for entry of the identification string is designated as Subject. What you enter here, will be displayed in the Inbox list on the recipient’s side. Therefore, the string should include a brief description of the message contents (two to three words will do).

The subject will be part of the item referring to the message in the Inbox at the recipient’s side; thus he can not only see that the message is from you, but also he will be informed in advance what the subject is.

Back to message preparation window …

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Message Editor

The message editor section is the largest section of the message preparation window. In this window, you can write the message text itself.

When writing the text, proceed as with a text in any other word processor.

•	Use common clipboard operations to copy and move parts of the text.

•	The Editor settings enable you to specify indentation, wrapping and the function of keys Enter and Tab.

•	You can load the Edit field contents from a file, message template and it is also possible to store it into a file.

•	In long messages, you can easily find, or replace parts of texts.

If you want to spell-check your text, check the check box Spelling in the pre-settings. Words which are unknown for the corrector dictionary (which does not necessarily means that they are wrong) are underlined in red in the text.

Use the list box in the form of a national flag to select your national environment.

Using drag & drop it is possible to move a file (e.g. from the desktop) into an e-mail. Then decide if you want to either attach the file or just insert a reference. If you enter into the text of the e-mail  this reference  Error! Reference source not found., the associated application will be opened by clicking onto the reference.

If you make a faulty operation and delete something by mistake, there is command Back in menu Edit. The command can also be found in the floating menu or under the hot-key command Ctrl+Z. The command works on the on/off principle, i.e. refresh/restore the previous conditions.

Back to message preparation window …

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Setting the Message Parameters

Besides its content, each message is determined by a range of parameters with which the message is sent.

There are various classes of parameters depending on the message type (local, external, Internet...). Some of the parameters can be set by means of buttons to the right of the input field Subject. The buttons are active depending on the message type. If the button cannot be used for the particular message, the button is displayed in gray. From left to right, there are the following buttons:

	The language dictonary that will be used for spelling
	Local users of your Post Office will be notified of arrival of a message by means of a service note.
	Button for registered message delivery.
	Button for „blind copies“ („CC“ recipients not included in the heading)
	Attachment of text signature
	Requirement on urgent sending of a message after being included into the queue (at the Remote Client station)
	Specification of high priority for sending
	Specification of low priority for sending
	For Internet only – message in the UUEncode format
	For Internet only – the message will be sent in MIME format.
After clicking some of the above buttons with the right hand side mouse button, an auxiliary dialogue box (UU, MIME) or a floating menu (flag) will open.

The activity of the requested operation is indicated by means of displaying a „clicked“ button. The buttons are set according to default setting of parameters. If the sending dialogue box is suppressed in the pre-settings, the buttons are the only possibility how to check and set the parameters for sending the message.

The above buttons also have their command equivalents in menu Message Preparation (File). The commands include: Send Note to Local Users (only with the network Post Office), Registered Mail, Add Text Signature, Transmission Interval, Send Messages from Queue Immediately, Priority, Internet Message Format.

The described parameters can also be set and checked in the dialogue box immediately before sending the message. The dialogue box content is determined by the message type. With messages sent through the communication server, the box includes extra list boxes to set time and date interval for sending.

Back to message preparation window …

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Sending

If you have completed your message (and attached files, if any) and selected the recipient (or recipients), you can send the whole message.

Click button Send in window Message Preparation.

The final dialogue box which is used for checking and making corrections of the message parameters is displayed depending on checking the box Message Properties when Sending in card Confirmation in the environment setup dialogue box. The contents of the dialogue box depends on the profile and message type (parameters for a message sent by Internet are different from those for a fax message).

If the dialogue box is displayed:

•	By checking the box Send note to local users you can require to display the system note for local recipients in the network profile, that your message was delivered to them.

•	If you want to make sure to receive a return receipt upon accepting your message by the recipient, check the check box Registered mail. The list of return receipts can be found in window Sent Messages, if you place the pointer of the left hand side section to Return receipts.

•	If you want to attach your signature at the end of the message (in the text form), check Add text signature.

•	If you send messages through the communication server, you can set a sending period.

Pressing the Send button will send the message with the adjusted parameters.

If the dialogue box is not displayed:

The message parameters are set according to their default settings.

Back to message preparation window …

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   Sending a Message to Local Users

This availability comes into question only in case of working in the network profile.

Use the following options to open the environment for sending a new message:

•	Execute command New Message to Local Users from menu 602Pro.

•	Click button New Message to Local Users on the toolbar.

•	Execute hot-key command Ctrl+Shift+N.

The environment for sending this type of message is more or less identical with the general message preparation window. The environment only suppresses or disables functions which lead to interaction with the communication server and the selection of public address books is reduced to the local address book.

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Attachment of a Voice Message

You can attach a voice message to an e-mail by pressing the button with the symbol of a speaker. You will find this button between the field with attached files and files size information field.

Pressing the button will show a Recording voice message dialog window. You can start the recording by pressing START. Than you can start to talk into the microphone. The length of recording in seconds and the size of the appropriate file are indicated.  You finish the recording by pressing STOP.

Three buttons will be displayed after stopping the recording:

•	Play – play your voice message you just created.

•	Yes – the voice message file will be attached to the e-mail (under the name VOICE.WAV).

•	No – the voice message file will not be attached.

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SMS Messages

In principle, sending the SMS messages is the same as sending other type of messages. The recipient selected from the address book must be of the SMS type; the address must include a correctly entered telephone number. No files can be attached to the SMS messages.

The length of the SMS message is limited to 160 characters. If the message is longer, you are offered to split it into several independent messages of the correct length. Caution - each part is charged as if it was an independent message.

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Notes
   Sending a Note to Local Users

The note is a brief notice, which you can send to one or to a selected group of Post Office users created based on the computer network.

Sending message is a specific nature of network, in which you work. However, the dialogue box for sending is integrated into environment of your client program, as the communication with the message environment represents a fast and flexible method of communication.

To send a message:

•	Either execute command Note to Local Users from menu 602Pro;

•	or use the hot-key command Ctrl+L;

•	or click button Note to Local Users on the toolbar.

This displays the dialogue box Note to Local Users. In its upper section, select the recipient or select a group of recipients. Enter the message text into the field in the bottom part of the dialogue box. Click button Send to send the prepared message.

The message is displayed on the recipient’s side in the form which depends on the version of the operating system of the used network and environment in which you are just working. The reception in version NET on the Novell networks assumes, that the recipient is logged in to the network and reception of messages is enabled. With general LAN versions, messages are delivered by means of 602Pro facilities; it means that it is not necessary to login.

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   Fax Message Window

The environment for sending fax messages is similar to that for message preparation.

Use the following options to open a new fax message window:

•	Either execute command New Fax Message from menu 602Pro;

•	or click button New Fax on the toolbar;

•	or execute the hot-key command Ctrl+F.

From top to bottom, the window includes:

•	Button To, which opens the fax recipients selection dialogue box. After the selection is completed the list of recipients is created to the right of the button, which is developed by clicking the arrow button. The total number of selected recipients is displayed in the check field.

•	Button Files, which opens the file selection dialogue box, which are to be attached to the message. After the selection is completed the list of recipients is created to the right of the button, which is developed by clicking the arrow button. The total number of selected recipients is displayed in the check field.

•	Field Subject for entering the message identification string.

•	Range of buttons for setting the send parameters.

•	Button Send to finish the work with the message and to send it.

•	Fax editor field, in which you can create the fax message text.

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Fax Message Recipient Selection Dialogue Box

The dialogue box includes all necessary items to assemble the list of recipients to whom you want to send your fax message.

Use the following options to open the dialogue box:

•	Automatically, immediately after executing the command leading to creating a new message (in this case, the dialogue box Select Recipients overlaps window New Fax Message).

•	From window New Fax Message by clicking button To or by executing command To from menu File.

Setting of check box Select recipient first in card Send of the configuration dialogue box determines, which of the two possibilities will be used.

Selecting an Address Book

The list box Address Book for selecting one of the address books which include the fax addresses is located right at the top. By selecting and confirming the address book, the left hand side section of the dialogue box is loaded with address taken from the address book.

You can select an address book in the configuration dialogue box card Send which should be opened by default, or you can decide that the last used address book will be the default one.

Selecting an Recipient

Place the mouse pointer on the required recipient or designate the whole group of recipients (by dragging the mouse while the key Shift is pressed down, you can select a continuous sequence of addresses, by clicking with the key Ctrl pressed down you can select single recipients).

Click button To>, which transfers the selected recipients into the collecting section on the right hand side. Repeat the procedure for next recipients. If you want to send the message to all recipients, click button All>>.

You can select the recipients from various address books. In this case, repeat the first two steps al long as the collecting section is loaded according to your requirements.

Removing an Recipient in Case of Mistake

It is no disaster, if you make a mistake in selecting the recipients. Remove the erroneous address so that you place the pointer on this address in the collecting section (by clicking the mouse) and then click button <Remove. Clicking button <<All will clear the entire collecting section.

Information About Recipient

It may happen that you want to know more about the address of the recipient of your message. In such case, simply place the pointer of the collecting section on the address and click button Address. Key address items will be displayed in the next dialogue box then, i.e. the user’s name, his ID and the name of the appropriate Post Office in case of a non-local address. The button can be useful particularly when selecting from the Summary list, in which several users of the seemingly same name (e.g. supervisors) can work simultaneously.

Adding an Address Manually

If you need to add to the recipients someone who is not included in none of your address books, click button New Address. Enter individual address components into the dialogue box (name, telephone, comment). After clicking button OK the specified address is added into the collecting section. If you check Add to open address book, you can add the created address into the open address book (providing you have the right to edit it).

Finishing Selection of Addresses

To finish selection of addresses, click button OK. This will take you back into the message preparation dialogue box. The list next to button To is loaded with the contents of the collecting section from the above dialogue box and the information window displays the total number of selected addresses.

Back to fax preparation window…

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Files Attached to a Fax Message

The message in the sense of the electronic mail is a file, however you have a possibility to attach other files of a suitable kind to it.

The attached files can be selected in window New Fax Message in the dialogue box opened by means of clicking button Files.

Use list box Drive to select a drive or network.

Section Directory is determined to select a directory and to display the appropriate list of files. Select one file by placing the pointer; if you want to select several files, select them by clicking the files with key Ctrl pressed down. Selection of files can be facilitated by selecting a suitable file mask in the right hand side top field (there are various types of text files pre-selected in the list).

To sort the address book in the section, click the button above each column.

Transmit the selected files into the collecting section (Add) in the right hand side section of the dialogue box by clicking button Add. In case of a mistake, you can delete the file under the pointer or the group of selected files by clicking button Remove.

Continue the selection for the next directory (drive) by repeating the whole procedure as long as the collecting section is loaded according to your requirements. Finish the selection by clicking button OK.

Back to fax preparation window…

  For more informations see ...


Subject - Identification of the Fax Message
Subject – Identification of the Fax Message

The string „Subject“ which in fact also corresponds to the item of the same name (Subject) in the „paper“ form will identify your message in the 602Pro Post Office.

The input field for entry of the message identification string is designated as Subject. What you enter here, will be displayed in the Inbox list on the recipient’s side. Therefore, the string should include a brief description of the message contents (two to three words will do).

The subject will be part of the item referring to the message in the Inbox at the recipient’s side; thus he can not only see that the message is from you, but also he will be informed in advance what the subject is.

Back to fax preparation window…

  For more informations see ...


Fax Editor

The fax editor section is the largest section of the message preparation window. In this window you can write the message text itself.

When writing the text, proceed as with a text in any other word processor.

•	Use common clipboard operations to copy and move parts of the text.

•	The Editor settings enable you to specify indentation, wrapping and the function of keys Enter and Tab.

•	You can load the Edit field contents from a file, message template and it is also possible to store it into a file.

•	In long messages, you can easily find, or replace parts of texts.

•	If you want to check the spelling, check the option switch spelling. The words unknown to the dictionary (it does not mean it is incorrect) will be underlined in red.

•	You can choose the spelling language type by selecting the correct flag symbol.

•	Using drag & drop it is possible to move a file (e.g. from the desktop) into the e-mail. Then decide if you want to either attach the file or just insert a reference.

•	If you enter into the text of the e-mail a reference  Error! Reference source not found., the associated application will be opened by clicking onto the reference.

If you make a faulty operation and delete something by mistake, there is command Back in menu Edit. The command can also be found in the floating menu or under the hot-key command Ctrl+Z. The command works on the on/off principle, i.e. refresh/restoration of the previous condition.

Back to fax preparation window…

  For more informations see ...


Setting the Fax Message Parameters

You can send several parameters before sending the fax message.

Parameters can be set by means of buttons to the right of the input field Subject. From left to right, you can find here the following buttons:

Attachment of a text signature

Requirement on urgent sending of the message after being included into the queue (at the Remote Client station)

Specification of high priority for sending

Specification of low priority for sending

The activity of the requested operation is indicated by means of displaying a „clicked“ button. The buttons are set according to default settings of parameters. The above buttons also have their command equivalents in menu File. The commands include: Add Text Signature, Transmission Interval, Send Immediately, Priority.

The described and as well as other parameters can also be set and checked in the dialogue box immediately before sending the message. The dialogue box contents is determined by the message type. For messages sent through the communication server, the box includes extra list boxes to set time and date interval for sending.

Attaching a Signature to the Fax Message

You can attach either a text signature to the fax message as with ordinary 602Pro Secure Mail messages or a graphic signature.

•	Text signature is created and included in the same way as with a message.

•	Graphic signature is included in the form of a file in the graphic format. The signature can be found in the environment configuration dialogue box. You also can scan the signature from the received fax message .

Back to fax preparation window…

  For more informations see ...


Sending a Fax Message

The final dialogue box which is used for checking and making corrections of the message parameters is displayed depending on checking the box Message properties when sending in card Confirmation in the dialogue box for environment setup. If the dialogue box is not displayed, the message parameters are set according to their default settings.

The following information is applicable only in case the send dialogue box is displayed:

If you want to attach you signature at the end of your message (in the text form), check if the check box Add text signature is checked.

Set the send interval by means of a group of four list boxes in section Transmission Interval. The communication server will try to send the fax message so as to meet the specified limit at the best.

If you want to speed up sending the message from the Remote User station, check the check box Send messages from queue immediately. In such case, the specified interval and priority will be ignored.

To set the priority, use the three-position switch in section Priority. High priority means that the communication server will try to send the fax message as soon as possible after satisfying the time interval, „immediately“ if possible. With the remaining two levels, the communication server defines a time interval (e.g. to send a „normal“ message within 15 minutes and low priority messages within an hour, etc.).

The section Attach to fax message includes check boxes and fields used to specify addition and contents of the title page, graphic signature and logo. The environment setup dialogue box enables you to decide about default settings of the check boxes.

Checking the box Title page means a requirement that title page whose contents is determined by the fields below the check box is included before the fax message. The field contents is determined by default settings; however you can make modifications here.

Checking the box Logo will attach a pre-specified logo to the front page. The logo is specified by the administrator at the Post Office, or by users themselves in case of independent stations (Remote Users).

Checking the box Signature means a request to attach a graphic version of the signature at the fax message end. If the access to the file with signature is subject to a password, enter the password into field Password to the right of the check box.

You can choose with the radio button in what language (English or German) the title page (also its header and logo) will be (only if you have produced logos in more languages).

Click button Send to send the message with the set parameters.

Back to fax preparation window…

  For more informations see ...


   Outgoing Mail Window

Monitoring of the sending procedure makes sense only for messages transmitted through the communication server. Local messages and messages transmitted through the network facilities are delivered immediately.

Window Outgoing Mail enables you to monitor the outgoing messages. You can open the window by:

•	Command Outbox from menu 602Pro.

•	Button on the toolbar.

The window Outbox has two sections of a variable size. The left hand side section includes a list of options, the right hand side section then includes the corresponding list of items. The separation line between the two sections can be moved; to move it to another position, drag it with the left mouse button pressed down.

Let us have a look, what options you have:

•	Messages to be sent - displays a list of contents of the exit queue. This includes messages which you have sent, but have not yet been sent to the appropriate server from your Post Office. Open the list of your private messages from the basic symbol. Clicking the symbol ‘plus’ to the left of the item opens another possibility - All messages to be sent. This enables you to display (if you have the right to do so) a complete list of the queue; i.e. all pending messages from the whole Post Office.

•	Sent messages - the list includes messages which you have sent off and the appropriate communication has sent them to the recipient. Open the list of your private messages from the basic symbol. Clicking the symbol ‘plus’ to the left of the item opens another possibility - All sent messages. This enables you to display (if you have the right to do so) a complete list of sent messages.

•	Return receipts - displays a list of return receipts, i.e. an information if your registered message has been accepted by the recipient (and when).

•	Archive - last n days - depending on settings for the archiving method, you can find here copies of all messages or their parts sent by you. As a standard, this displays the mail archived for several last days („several“ according to your request - the exact value can be specified in dialogue box Set Period opened from menu File or the floating menu opened by clicking the right hand side mouse button). Clicking the box with symbol ‘plus’ develops the item which offers you references to the archive files for every month of operation of your Post Office.

The list of messages in the right hand side section of the window can be optionally sorted.

  For more informations see ...


Pending Messages

Fact that the message still is in the queue means the appropriate server has not managed to send it.

There can be several reasons:

•	The server has not tried to send it yet. Low priority was set for your mail or the initial limit for sending has nor yet been reached. If the mail has been in the queue for a short time only, perhaps the server activation period has not yet been reached. In worse case, there is a problem with the server itself (failure, out of operation). In this case, ask your Post Office administrator or network supervisor for help.

•	Another possibility is that the server has tried to send the mail but did not succeed in establishing connection or transmitting the mail correctly. The counter is incremented after each unsuccessful attempt as long as it reaches the third, extreme state.

•	The server exceeded the permitted limit of attempts for sending and will not try sending the mail any more. Therefore, it will put it to bed - among the temporarily postponed mail.

You have a possibility to effect the content of the queue and thus the representation of items in the list.

•	You can re-load the list to obtain the current state.

•	You can sort the displayed items.

•	You can read and display the data from the dispatch note as information about the message.

•	You can printout the whole list of messages.

•	You can re-evaluate the parameter value (e.g. to increase the priority or to change the time interval).

•	If sending is inhibited by circumstances which will pass over in future, you can temporarily postpone sending the mail.

•	You can reactivate the mail designated as postponed and thus enable its sending.

•	You can also delete the mail from the list and thus also from the queue.

  For more informations see ...


Sent Messages

The list of sent messages includes information from mail dispatch note which the communication servers sent out from your Post Office.

There is a one-line entry to each message which includes the following information: when it was sent, to whom, to which Post Office and what the „subject“ identification string was.

You can affect the content of the list:

•	You can re-load the list to obtain the current state.

•	You can read and display the data from the dispatch note as information about the mail.

•	You can make a printout of the whole list of mail

•	You can also delete the mail from the list and thus also from the queue.

  For more informations see ...


List of Return Receipts

In case of external messages, the answer to the question of receipt is unambiguous only in case that you sent the messages as registered. Look into the register of return receipts. You will find there a list of all your registered messages.

To open the list of return receipts, click item Return Receipts in the left hand side section of window Outgoing Mail.

The graphic indicator with the symbol of a letter envelope before the item informs you whether the message has been or has not been seen.

If the indicator is mostly gray and the symbol of envelope is open, the return receipt has already arrived. If you are interested, when the recipient received the mail, open its content.

Yellow color of the indicator and „closed“ envelope“ informs you that the return receipt has not arrived yet.

You can affect the content of the list:

•	You can re-load the list to obtain the current state.

•	You can read and display the data from the dispatch note as information about the mail.

•	You can printout the whole list of mail

•	You can also delete the mail from the list and thus also from the queue.

  For more informations see ...


Archive of Sent Messages

Depending on the selected level of archiving, either the whole messages or their parts are stored in the archive.

The level of archiving is set:

•	For network profiles, by the Post Office administrator

•	For profiles for independent stations, by you in settings.

From the user’s point of view, the mail is archived according to the calendar month while the basic choice available for you is archiving of „last n days“. The value of parameter n (10 days as default) can be changed in the dialogue command Set Period executed from menu File). To access other month archives, click the appropriate item in the left hand side section of the window.

Each item of the archive window represents one item of message. Black items, gray indicators and „open letters“ indicate that the recipient has seen the mail already. Blue text and yellow „closed“ envelope indicate the opposite.

To open the archive of sent messages, click the item with the required month and year in the left hand side section of window  Outgoing Mail.

Basically, individual operations correspond to those which can be applied on ordinary messages in the received mail:

•	You can re-load the list to obtain the current state.

•	You can read and display the data from the dispatch note as information about the mail.

•	You can open and read the content of the archived message.

•	If the archived message includes attached files, you can display their list.

•	You can printout the whole list of messages in the archive.

You can sort the archive list items as you like. Unlike the list of messages, they cannot be deleted.

If the files were not archived because of their large size and the selected level of archiving, only the review is displayed. In such case, any attempt for loading the message or viewing the file is rejected.

  For more informations see ...


Edit field content
Edit Field Contents

The edit field can be filled with a text from the earlier message; you can attach any text file to it.

The New Message is Based on the Earlier Message

The last version of the message is stored in the message template (file M602.DOP), which is always overwritten with the latest message. This enables the new message to be based on the one which you wrote last. The condition is, that you checked the check box Save the last sent message in card Send of the environment configuration dialogue box.

New message

If you want to write a completely new message (re-write the whole content of the edit field):

•	Execute command New Text from menu Message Preparation (File).

•	Use hot-key command F8.

•	Click the button on the context toolbar.

Based on the following safety queries, you will be able to delete the existing message text and its constant section.

Loading the Message Text From a File

You can load any text file into the message editor:

•	By command Load Text from menu Message Preparation (File).

•	By clicking the button on the context toolbar.

This opens a standard Windows dialogue box for file loading. The selected file is loaded into the editor working area from the immediate position of the cursor.

Saving the Unfinished Message

If you want to store the text of the created message in a form of an independent file:

•	Execute command Save Text As from menu Message Preparation (File).

•	Click the button on the context toolbar.

Then use the standard Windows dialogue box to select a drive, directory and file where you want to save your message.

Execute command Save Text (Ctrl+W) from menu Message Preparation (File) to save text in letter template.

Printing a Message

You can print the unfinished message by means of command Print from menu Message Preparation (File) or by the hot-key command Ctrl+P.

  For more informations see ...


Clipboard Operations

The clipboard enables you not only to transfer and copy parts of the text within the message, but also to add parts of texts from other applications.

You can use the following commands and instructions for operations with the clipboard:

•	Use command Cut from menu Edit or hot-key command Ctrl+X to move the selected text block into the clipboard (the text disappears from the message).

•	Use command Copy from menu Edit or hot-key command Ctrl+C to copy the selected text block into the clipboard (the text remains in the message).

•	Use command Paste from menu Edit or hot-key command Ctrl+V to paste the clipboard content at the cursor position.

For all three operations, you can use buttons which you can find on the context toolbar.

To select the whole message or fax message as one block, use command Select All, hot-key command Ctrl+A or the button on the context toolbar.

Use command Clear to delete the selected text block as a whole.

  For more informations see ...


 Editor Settings

See configuration for a list of possible settings in the message editor.

To make changes in the settings, open the dialogue box with command Editor Settings from menu File:

•	Checking the box Indent lines will cause indentation of every following line according to the beginning of the line at which you are just writing.

•	Checking the box Use Tab will permit to use the Tab key edit function. If the box is not checked, the key will have the same function as for control of the dialogue boxes - move to the following active item (button, field, ...).

•	Clicking button Use Enter will enable you to use the key Enter to insert hard line termination. In the opposite case, the key is not functional in the edit field, but it can be used to activate the control button.

•	If you want to perform spell-checking, check the box Spelling. Words which are unknown for the corrector dictionary (which does not necessarily means that they are wrong) are underlined in red in the text.

Use the list box in the form of a national flag to select your national environment.

Use check box Wrap lines to open the section for line wrapping.

•	If the check box is not checked, no wrapping takes place and the lines must be terminated explicitly by using the key Enter (see check box Use Enter).

•	If you check the box and select the option  To ... position in line, automatic wrapping at the n-th position will be performed irrespective of the actual width of the window.

•	The last possibility is to check the box and option Right alignment. In this case, the entire text will be wrapped according to the actual width of the editor window so that the text is permanently visible.

It is possible to check Save automatically each and adjust n minutes then you are ensured that your letter will always be automatically  saved into a letter template. You are able to restore the last saved condition of your letter from the template in case of a power outage.

  For more informations see ...


   Find

To initialize searching, use command Find from menu Edit (or the floating menu), hot-key command Ctrl+F or button from the context toolbar.

The search pattern is determined by entry in field Find What.

•	Checking the box Find whole words only causes that the pattern is searched only if the string does not constitute a part of another word (expression). For example, pattern form will not be detected in word formula.

•	Checking the box Match case determines that the pattern must correspond in both upper and lower cases.

Use the check box in section Direction to specify the direction of searching with respect to the current position of cursor: Up (to the beginning of the message) or Down (to the end of the message).

Use button Find to initialize searching. If the pattern is found in the text, the appropriate word (expression) is inverted in the text.

Use command Find Next (hot-key command F3 or the button from the context toolbar) to search the same pattern with initial parameters unchanged. You can also execute command Find once again and click button Next directly.

  For more informations see ...


Replace

To replace a searched pattern with another string of characters, use command Replace from menu Edit (or the floating menu), hot-key Ctrl+H or button from the context toolbar.

Enter the searched pattern into field Find What.

Enter the string into field Replace With, which you want to use to replace the searched pattern.

•	Checking the box Find whole words only causes that the pattern is searched only if the string does not constitute a part of another word (expression). For example, pattern form will not be detected in work formula.

•	Checking the box Match case determines that the pattern must correspond in both upper and lower cases.

Use button Find to initialize searching. If the pattern is found in the text, the corresponding word (expression) is inverted in the text.

Button Replace will replace only one (the nearest) pattern. Use button Replace All to perform global replacement in the text.

  For more informations see ...


Adding a Signature

In order not to have to sign each message every time, you can prepare your signature in advance and then use a single command to attach it at a suitable position.

Let us note, that this is a text signature and not a graphic signature which is used with fax messages.

Where Can You Create Your Signature?

You can create the text signature in the configuration dialogue box of the client program.

Attaching Your Signature to the Message

Place the cursor to the position where you want to attach your signature. Then execute command Add Text Signature (or hot-key command Shift+Ctrl+S) from menu Edit. The signature is attached at the designated position.

Attaching the Signature Automatically

Automatic attachment of the specified text signature can be established when setting the message parameters.

  For more informations see ...


Refresh the Lists
Refreshing the Lists

The lists are up-to-date at the moment of opening the appropriate window. If the window has been opened for a longer time, it is advised to update the list before use.

Use the following commands to update the lists by re-loading:

•	Command Refresh from menu View.

•	Command of the same name from the floating.

•	Hot-key command Ctrl+R.

  For more informations see ...


   Information About Message

Information about the messages can be obtained from their dispatch notes.

To get the information, place the list pointer at the mail item; double-click the mouse at the mail item to select the executive command, or use:

•	Command Properties from menu File.

•	Command of the same name from the floating menu.

•	Button from the context toolbar.

•	Press key F2.

The dispatch note includes information about the sender and recipient and all message parameters .

If the message is determined for several recipients, locate their list in card Other recipients.

Use button Edit to move into the dialogue box for modification of message parameters.

  For more informations see ...


   Printing the List

You can printout the instant list in the window.

To generate the printout, use:

•	Command Print Message List from menu File.

•	Command of the same name from the floating menu.

•	Hot-key command Ctrl+P.

•	Button from the context toolbar.

Before printing, it may be advisable to sort the list according to the selected column or to change the width of the columns.

If the lists are printed „in a strange way“ (incorrect diacritic), try to use a different print font.

  For more informations see ...


   Modification of Message Parameters

You can modify parameters for the message which is in the queue and is not just being sent.

Use the list pointer to select the message and use:

•	Command Edit from menu File.

•	Command of the same name from the floating menu.

•	Button from the context toolbar.

•	Hot-key command F5.

The dialogue box Edit Message Properties includes controls to solve the following three problems.

1.	In section Transmission interval, you can change day, hour and minute of the start and end limit for sending.

2.	Use switch Priority to increase or decrease the priority level for sending your mail with respect to all other messages.

3.	Use list box Number of attempts to decrease the value of counter of attempts for connection till the initial zero value.

The parameters can be modified not only for one message, but for a group of selected messages.

  For more informations see ...


   Postponing a Message

The postponed message remains in the queue like „being put to bed“ and waits for a decision about its fate.

Use the following options to postpone a message specified by the list pointer or a group of selected messages:

•	Command Postpone from menu File.

•	Command of the same name from the floating menu.

•	Button from the context toolbar.

•	Press key F6.

The message determined to be postponed must not be in the process of sending by the server and must not be already in the postponed status. Postponing is protected by a request for confirmation.

The postponed message is marked with a symbol of inclined envelope (see the diagram on the left).

  For more informations see ...


   Reactivating the Message

By reactivating the message you include the message among those which the server will try to send.

Before reactivating, it is advisable to check the message parameters and to modify them in a suitable way, if necessary. Particularly, check the value of the counter of send attempts; if this was the reason for postponing, decrease its value (though to initial zero).

You can reactivate either one message or a group of postponed messages. Use the following options to perform reactivating:

•	Command Reactivate from menu File.

•	Command of the same name from the floating menu.

•	Button from the context toolbar.

•	Press key F7.

After confirming your intentions, the message is reactivated and the message item is displayed in the normal way.

  For more informations see ...


   Deleting a List Item

You can delete an item or a group of selected items from the list.

To do so, use the following options:

•	Command Delete from menu File.

•	Command of the same name from the floating menu.

•	Button from the context toolbar.

•	Press key F8.

The delete operation must be confirmed. It is not possible to delete an item for a message which is in the process of sending.

In the network profile – an ordinary user can delete only his own messages; the supervisor or a person having the access right to queues is entitled to delete messages of other users.

  For more informations see ...


Entering to the Field TO and CC

The field TO and CC are editable. It is necessary to separate inserted addresses by a space or comma.

If the string or substring is not be found in the list, it will be judged according to following rules:

Items enclosed in {xxx} are understood as an Address Book item (xxx). The message will be sent to all addresses that are in the Address Book xxx.

Items closed in [ ] can be in these formats:

[ X:"bob bobicek"<123-456-7890>]

[ X:bob bobicek"123-456-7890"]

[ X:bob bobicek<123-456-7890>]

where X is the type of message:

•	F:	fax

•	Z:	ZModem

•	S:	SMS

•	M:	MHS

Messages entered in standard Internet notation (i.e. username@domain) are taken as an Internet message.

If the address does not contain an addressee or any spaces, brackets are not needed. The most simple format is X:123-456-7890.

  For more informations see ...


Receiving Messages

If you are interested in theory, read the following chapters first:

•	How to recognize, that a message has arrived?

•	Where to find the message?

If not, proceed with practicing which begins with chapter:

•	Incoming Mail window

  For more informations see ...


   Incoming Mail Window

All information about the arrived messages is included in the list of incoming mail.

To open the incoming mail, use:

•	Command Inbox from menu 602Pro.

•	Button Inbox on the toolbar.

The window has two sections of a variable size. The left hand side section includes a list of offered options, the right hand side section includes the corresponding list of items. The separation line between the two sections can be moved; to move it to another position, drag it with the left mouse button pressed down.

•	Incoming mail – displays the actual list of contents of your mailbox. Clicking the box with symbol ‘plus’ generates the list of folders.

•	Unsorted fax messages (only with network profiles) – displays a list of fax messages which have not yet been submitted to recipients.

•	Unsorted ZModem messages (only with network profiles) – displays a list of files received by modem in the ZModem protocol which have not yet been submitted to recipients.

•	Unsortable messages (only with network profiles) – displays a list of messages for which the recipient cannot be determined (or is not accessible) and which are neither fax nor ZModem type.

•	Archive – you can find duplicates of your received messages or their parts according to the set method of archiving. Normally, the mail archived for last several days is shown here („several“ according to your request – the exact value can be specified in card General which can be found in configuration). Then there is command Set Period available in menu File or the floating menu opened by clicking the right hand side mouse button.

Clicking the box with symbol ‘plus’ will develop references to the archive files for every month.

Browsing Through the Messages

The following information applies to any type of message list (Incoming mail, Unsorted, ... , list of contents of folders).

To avoid repeating the same sequence of operations when viewing a large number of messages stored consecutively:

select message – load into viewer – exit display in viewer– move to another message within the list – etc.

There are two buttons available at the right hand side end of the toolbar which can be used to display the previous or next message.

  For more informations see ...


   List of Incoming Mail

The list in the right hand side section of window Incoming Mail includes a list of messages in your mailbox or folder selected in the left hand side section.

The list items follow their specific way of notation – see summary.

The list can be optionally sorted and width of individual columns can be set.

Handling the messages will be divided into the following chapters:

•	Refreshing the list

•	Information on message

•	Opening a message

•	Opening a list of files

•	Printing message list

•	Forwarding a message

•	Deleting a message from the list

There are the following extra options for a Remote Client:

•	Collecting a message at the Parent 602Pro Post Office

•	Deleting a message from the Parent 602Pro Post Office

  For more informations see ...


Unsorted Fax Messages

This group of messages is represented only with network profiles. In profiles of Remote Clients, the fax messages constitute a part of the list of the incoming mail.

In fact, fax messages are graphic files received „at a telephone number“. The number was the number of your communication server. The server is able to recognize that it is a fax message, but it is unable to determine the particular recipient. Therefore, all arrived fax messages are stored in a special queue monitored by the list of unsorted fax messages.

To enable viewing and redistribution of fax messages, it is necessary to have a special right provided by the supervisor. The entitled person will view the messages from time to time (there is no other possibility than to see their contents). If the person identifies the recipient, he will forward the fax message. In the opposite case, the safest way is to quickly delete the fax message.

Information about handling the fax messages can be found in the following chapters:

•	Refreshing the list

•	Information on fax message

•	Opening a message

•	Loading a fax message into the viewer

•	Printing message list

•	Forwarding a message

•	Deleting a message from the list

  For more informations see ...


Unsorted ZModem Messages

This group of messages is represented only with network profiles. In profiles of Remote Clients, the ZModem messages constitute a part of the list of the incoming mail.

In fact, ZModem messages are files received at a telephone number of your communication server. The server is able to recognize that it is a ZModem message, but it is unable to determine the particular recipient.

To enable viewing and redistribution of ZModem messages, it is necessary to have a special right provided by the supervisor. The entitled person will view the messages from time to time (there is no other possibility than to see their contents). If the person identifies the recipient, he will forward the message. In the opposite case, the safest way is to quickly delete the message.

Information about handling the Zmodem messages can be found in the following chapters:

•	Refreshing the list

•	Information on ZModem message

•	Loading a ZModem message into the viewer

•	Printing message list

•	Forwarding a message

•	Deleting a message from the list

  For more informations see ...


Unsortable Mail

This group of messages can occur only with network profiles. In profiles of Remote Clients, the there are no unsortable messages.

Reason why the message is included into this group can be:

•	The address is correct, but the person with the particular name does not exist any more. The reason can be an export list which is out-of-date.

•	The sender entered a wrong address. Such errors do not happen very often within 602Pro Post Office enviroment, but they are frequent in case of entering an address in Internet.

In both cases, the messages are incorporated among unsortable messages. Practically, this is a reserved directory which includes the list of unsortable mail. Every lost message must be checked by an entitled person who will decide about its fate. Sometimes it is possible to re-address the message (if you know the recipient has moved to a new address), sometimes it is necessary to delete it. In any case, you should not time this out because everyone who has the access right can read these messages.

Handling the unsortable messages, will be divided into the following chapters:

•	Refreshing the list

•	Information about a message

•	Opening a message

•	Opening a list of files

•	Printing message list

•	Forwarding a message

•	Deleting a message from the list

  For more informations see ...


Archive of Incoming Mail

Depending on the selected level of archiving, either the whole messages or their parts are archived.

The level of archiving is determined:

•	In case of network profiles, by the 602Pro Post Office supervisor; information about the level of archiving for individual messages can be found in card Archive in the dialogue box command Information executed from menu 602Pro.

•	In case of other profiles, by you in settings.

From the user’s point of view, the mail is archived according to the calendar month. To make the month archives available, click the appropriate item in the left hand side section of the window.

Another possibility is archiving „last n days“. The value of parameter n (10 days as default) can be changed in the dialogue command Set Period executed from menu File or the floating menu opened by clicking the item Archive – Last n Days in the incoming box window with the right hand side mouse button.

Each item of the archive window represents one item of message. Black items, gray indicators and „open messages“ indicate that the recipient has seen the mail already. Blue text and yellow „closed“ envelope indicate the opposite.

You can sort items in the list of archive contents.

Basically, individual operations correspond to those which can be applied on ordinary messages in the received mail:

•	Refreshing a list

•	Information about a message

•	Opening a message

•	Opening a list of files. If the files were not archived because of their large size or because of the selected level of archiving, only their summary is displayed. In such case, any attempt for loading such message or viewing a file will be rejected.

•	Printing messages list

The messages can neither be deleted from the list in the archive nor they can be forwarded.

The message can be copied from the archive into the Inbox and „reactivated“ (caution – only if the archive level is sufficient to store the complete message).

Use the following options to copy a message or a group of messages into the Incoming Mail:

•	Command Copy to Inbox from menu File.

•	Command of the same name from the floating menu.

•	Button on the context toolbar.

•	Hot-key command F9.

  For more informations see ...


List of Folders

Purpose of the folders is to enable manual or self sorting of incoming mail and when working in network profiles, also moving the messages from the network computer to your local one.

The folders on your computer are physically created in the form of a more or less complicated address book structure into which you can copy and move your messages. However, you can monitor their contents by means of your client program in the same environment as with classical incoming mail. The folder structure will open as another nested level of item Inbox.

Caution – the messages are stored in the folders uncoded and therefore the directories should be located on a „safe“ place.

The folder structure is displayed in the left hand side section of window Incoming Mail, under the item with the same name. The structure will develop by clicking on the symbol ‘plus’. A new folder can be created as a sub-folder of the folder, on which the section pointer is just positioned.

The following scheme is used in operations with folders :

•	The first operation to be done is creating a directory with folders.

•	Then you can create the necessary amount of empty folders – they can have a tree structure.

•	Load the folders by copying and moving messages from Inbox and from other folders.

•	The messages can be moved from the folders without your intervention immediately after receipt, if you use the option of self sorting .

•	The existing folders can be renamed and deleted as needed. Be careful when deleting – you can lose the folder with all its contents, i.e. including the sub-folders.

  For more informations see ...


Symbolism of Notation of Items in the List

•	The read messages have their item text written in black, the graphic indicator on the left has a gray background and the envelope symbol is open:

•	The unread messages have their text written in blue, the graphic indicator on the left has a yellow background and the envelope symbol is closed:

•	Some messages are written in italics at the Remote User’s station. Such messages have not yet been physically transmitted from the Parent 602Pro Post Office to the station.

You can either enable or disable display of the untransmitted messages. For this purpose, there is command Messages at Parent Post Office in menu View.

Graphic Indicators

The graphic indicator placed at the beginning of each item determines the character of the message:

The envelope indicates, that the message includes a message (which is in all cases except ZModem messages)

If there is something attached with a clip to the envelope (a floppy disk), then except the letter, the message also includes files (or this is a ZModem message).

Letter ‘R’ indicates a registered message.

This strange symbol indicates a fax message.

  For more informations see ...


Information about Message Read from the Dispatch Note
   Information About a Message Read From the Dispatch Note

Viewing the dispatch note, you will get more information about the message.

Use the following options to open the appropriate dialogue box:

•	Command Properties from menu Incoming Mail (File).

•	Command of the same name from the floating menu.

•	Button on the context toolbar.

•	Hot-key command F2.

The dialogue box is complemented with button Save Sender’s Address. Clicking the button opens a dialogue box with all available lists for you in which you can store the sender’s address where needed. If the message is determined for several recipients and not only for you, the dialogue box is divided into several cards. In card Other recipients(and „CC” recipients if appropriate) you can find a complete list of all recipients to the messages.

  For more informations see ...


   Opening a Message

Place the pointer of the right hand side section of window Incoming Mail at the required message. Now you can view the message and look at the list of attached files.

Use the following options to open the appropriate window:

•	Command Open from menu Incoming Mail (File).

•	Command of the same name from the floating menu.

•	Place the pointer at the item and press Enter.

•	Double-click the message item.

•	Button on the context toolbar.

•	Hot-key command F3.

If it was a registered message, first you have to confirm its receipt. Without this confirmation you can neither read the message nor view the files – not only in the list of incoming mail but neither in the archive; you also cannot copy the message into the folder on your local disk.

As soon as you confirm the receipt, a service 602Pro Post Office note is created, so called return receipt. This return receipt is handed over to the sender upon the first connection. In his list of return receipts, the sender then will see the day, hour and minute, when his message was accepted.

The window has two sections:

•	The upper section is used as a message viewer, in which you can read the message text and use all related operations (possibility to store, reply, print, etc.).

•	The bottom section includes a list of attached files (if any). Here you can view them or copy into your directory.

The default display of the section with files is determined by the environment settings.

If it is a fax message, the above command will automatically call a special fax viewer.

  For more informations see ...


   Opening a File List

If the message includes attached files, you can open their list.

Either the list is part of the Message viewer window or you can invoke them independently.

Use the following options to open the dialogue box:

•	Command Attached Files from menu Incoming Mail (File).

•	Command of the same name from the floating menu.

•	Button on the context toolbar.

•	Hot-key command F4.

If it was a registered message and you have not viewed the message yet, first you have to confirm its receipt. Without this confirmation you cannot view the files – not only in the list of the incoming mail but neither in the archive; you also cannot copy the message into the folder on your local disk.

As soon as you confirm the receipt, a service 602Pro Post Office note is created, so called return receipt. This return receipt is handed over to the sender upon the first connection. In his list of return receipts, the sender then will see the day, hour and minute, when his message was accepted.

Individual files in the list can be viewed or moved into your private directory

  For more informations see ...


Handling the Attached Files

The message can include not only „single“ files but also directories. Their range can be seen in the file section of the message viewer window.

If the message includes files only, their list is shown here. If the message includes also directories, the section is divided into two parts: the left hand side part shows the directory tree, the right hand side part shows the list of files which belong to the selected sub-directory. The name, size and date of the last modification (storage) is shown with each file.

You can do the following operations with the list files:

•	view as text or by means of an associated application;

•	save on disk under a selected name.

  For more informations see ...


   Information About a Fax Message

The information includes a brief characteristic of the fax message.

Place the list pointer on the message item to get the information; you can select the executive command by double-clicking the message item or use:

•	Command Properties from menu Incoming Mail (File).

•	Command of the same name from the floating menu.

•	Button on the context toolbar.

•	Press key F2.

The information dialogue box includes:

•	Sender’s identification

•	Size of the fax message in bytes

•	Date and time of receiving of the message by your server

•	Transmission time in minutes and seconds

•	Box indicator which if checked, indicates that the fax message has already been viewed.

  For more informations see ...


   Loading a Fax Message Into the Viewer

The fax message viewer is activated automatically upon a request for viewing fax type messages.

Place the pointer of the right hand side section of the incoming mail or unsorted fax messages at the required message. Now you can view the fax message.

Use the following options to open the dialogue box:

•	Command Open from menu Incoming Mail (File).

•	Command of the same name from the floating menu.

•	Place the pointer at the item and press Enter.

•	Double-click the message item.

•	Button from the context toolbar.

•	Hot-key command F3.

Viewing fax messages is similar to viewing a graphic file. Therefore, compared with a message, there are other complementary possibilities: to change the view scale, to turn the fax message either horizontally or vertically, to rotate it or invert is image. Because the attached files are transformed into the fax form too, there is no section for viewing files.

To do the above operations, use commands from menu View or commands of the same name from the floating menu.

•	Use command Zoom to change the fax view scale. There is a number of options for display in its sub-menu – from 25% to 800% or according to the window’s width or height.

•	Use command Turn to turn over the fax view – based on selection in the subsequent menu either horizontally or vertically. The turn over has the same effect as inserting a slide into the projector upside down or a negative into an enlarger. Therefore, turning over can, for example, be used in situations when the artwork foil was inserted into the fax machine upside down.

•	Turning round will rotate the fax image so as not to be displayed upside down. This will eliminate situations that the sender inserts his sheet of paper with message in the wrong way or will facilitate viewing messages which are written in the landscape format. Use sub-menu of command Rotate to select viewing angles 90°, 180° or 270°.

•	Inversion changes white color to black and vice versa. Use command Invert or hot-key command Ctrl+I to achieve this effect.

To move the fax image in the window, use hot-key commands or menu commands Page.

Using Fax Message Content

Making a Copy Using Clipboard

The standard Windows clipboard represent an elegant way how to include the received fax into another document by means of several simple operations.

Let us assume that you have a fax message loaded into the viewer and 602Text (WinText602) word processor is running in another window. Then you can:

1.	Execute hot-key command Ctrl+C in the window with the fax message.

2.	Switch over to 602Text.

3.	Execute here hot-key command Ctrl+V.

Of course, for the clipboard operations, there are other common and known equivalent commands, instructions and buttons available also in this case.

The fax message is pasted at the cursor position in the form of an object. You can modify the „fax image“ in the standard way as other objects (flow, position, size, frame, ...).

Saving in the Form of a Graphic File

Besides the immediate copy using the clipboard, you can store the fax message in the graphic form.

1.	Execute command Save as in the menu or click the button from the context toolbar.

2.	Select the format in dialogue box Save as into which you want to store the fax message (standard fax format or one of image formats – BMP, PCX, TIFF) and select the name and path.

  For more informations see ...


Creating a Graphic Signature from Fax Message Viewer
Creating a Graphic Signature From the Fax Viewer

When viewing the fax message in the viewer, you can create and include a file with your signature into the client program environment.

1.	Place the fax page in the window so that the section containing the signature is fully visible.

2.	Execute command Create Graphic Signature from menu File.

3.	Drag the mouse while holding left hand side mouse button pressed and define the signature area; the area will be marked with dashed rectangle.

4.	After releasing the button, dialogue box Add Signature will be displayed. Here you can specify or search the access path to the graphic file in which you want to store your signature. The file with the signature is included into the client program environment internally, so that you can physically delete it by checking the box Delete when signature added and thus prevent its abuse.

5.	Part of the dialogue box also is a pair of fields for including and verification of the password to the signature.

6.	After all items are entered (the password is mandatory), button OK in the dialogue box is made available. Clicking the button includes and prepares the signature for use.

  For more informations see ...


   Forwarding a Message

You can forward the message, if you think that another person should receive it, or if it is one of the messages which cannot be sorted. By forwarding you copy the message to another selected recipient or a group of recipients.

Use the following options to open the forwarding dialogue box:

•	Command Forward from menu 602Pro.

•	Command of the same name from the floating menu.

•	Hot-key command Ctrl+F2.

•	Button Forward from the toolbar.

The above commands open a dialogue box selection of addresses, which is the same as that for selection of an recipient when sending a new message. The message will be forwarded after you select an recipient or a group of recipients and confirm your intentions.

  For more informations see ...


   Information About ZModem Message

The information includes a brief characteristic of the message.

Place the list pointer on the message item to get the information; you can select the executive command by double-clicking the message item or use:

•	Command Properties from menu Incoming Mail (File).

•	Command of the same name from the floating menu.

•	Button on the context toolbar.

•	Press key F2.

The information dialogue box includes:

•	Sender’s identification

•	Date and time message delivery and transmission time

•	Number of files and their total size in bytes

•	Information if the message has been checked

•	Message identification code (ID).

  For more informations see ...


 Loading a ZModem Message

The ZModem type message does not include a letter but only files.

Place the pointer of the right hand side section of the incoming mail or unsorted messages at the required message. Now you can view the files which form the message.

Use the following options to open the dialogue box:

•	Command Attached Files from menu Incoming Mail (File).

•	Command of the same name from the floating menu.

•	Place the pointer at the item and press Enter.

•	Double-click the message item.

•	Button from the context toolbar.

•	Hot-key command F4.

You can do the following operations with the message items:

•	to view as text or by means of an associated application

•	to save on disk under a selected name.

  For more informations see ...


   Viewing Attached Files

You can view the file as a part of the message.

Depending on the settings, you can either use a standard ASCII viewer to view the file or to start an associated application over the file (according to the Windows registration database).

Use the following options to open the file for viewing:

•	Command Open Attached File from menu Incoming Mail (File).

•	Command Open from the floating menu.

•	Hot-key command F4.

•	Double-click the file name.

•	Place the pointer at the file name and press Enter.

  For more informations see ...


   Saving the Attached Files Onto the Disk

If you estimate that the file might be interesting, copy the file into your own directory.

First place the pointer at the file (you also can selected a group of files). Then execute:

•	Command Save Attached File / Directory from menu File.

•	Command Save from the floating menu.

This opens a standard dialogue box (Save As), which you can use to select the destination disk and directory or the file’s new name.

  For more informations see ...


Message Viewer

Use the message viewer to view a letter.

Message Heading

The message itself begins with a so called heading – from, to whom and to whom for information it was sent, then the „subject“ identification string text and the name list of attached file, if any. If it is a reply to a message, you can also include (but not necessarily, it is up to sender’s discretion) the text of your original message.

•	The default display of the heading can be disabled or enabled in the environment settings.

•	Use command Heading from menu View to disable display of the heading instantly. If there is a check mark in front if the item, the heading will be displayed. In the opposite case only pure text will be displayed.

Message Text

There is a range of operations which can be done with the message:

•	To read it

•	To reply it

•	To copy it into a text file

•	To use the text for pasting into your next New Message

•	To print its content.

To handle the text, you also can use the Windows clipboard with the standard range of commands (see menu Edit) and hot-key commands. You also can Find the specified string in it (by means of command Find from menu Edit) even repeatedly (by means of command Find Next from the same menu).

  For more informations see ...


Replying to a Message

You can reply to the message loaded into the viewer immediately and to send your reply to the sender.

There are two possibilities to reply to the message:

Only to the original sender. In this case, execute command Reply to Sender in menu 602Pro (in the floating menu) or use the hot-key command F2.

Not only to the original sender, but also to other people who received the message together with you. In this case, use command Reply to All or hot-key command Shift+F2.

Using one of the above command opens a dialogue box for sending a message on which you have the following three possibilities:

•	To include the original text into your one as a non-edited part;

•	To include the original text into your one (with a possibility of making any kind of changes, inserting comments, etc.

•	Or to start with a new sheet of paper – you won’t use the original text at all.

Further procedure is the same as that for sending a new message.

  For more informations see ...


   Saving a Message Text Into a File

You can store the contents of a message into an independent text file.

To store a message into a file, use command Save Message Text As from menu File. Use the standard Windows dialogue box for storing files to determine the file name and destination directory.

  For more informations see ...


   Saving a Message Text Into a Message Template

Storing a message text into a message template guarantees that this text will be offered as the basis for a new future message.

To store the message into the message template M602.DOP, use command Insert Message Text to YourNext New Message from menu File. The template is used to load this text when the first new message is required and to include it into the editor window.

  For more informations see ...


   Printing a Message

The message loaded into the message viewer can be printed on any printer selected in Windows.

To print the message, use command Print from menu File (Ctrl+P). Before printing, you can set print parameters in the usual print dialogue box and to select the print device.

  For more informations see ...


Creating a Directory With Folders

If you only start using folders, you have to create the basic directory first. Based on this directory you can create a branched structure of folders.

1.	Execute command Directory with Folders from menu Incoming Mail (File) or from the floating menu opened above the left hand side section of window Incoming Mail.

2.	In the input field of dialogue box Folders enter the access path to the required directory (the directory will be created, if it does not exist yet.

In order to retain compatibility with versions of 602Pro Post Offices determined for MS-DOS operating systems, only „short“ names of directories (in DOS notation) are permitted.

  For more informations see ...


   Creating a New Folder

To create a new folder, a directory with folders must be defined first.

To create a new folder, use the following procedure:

1.	Open window Incoming Mail and click the top box with symbol ‘plus’ to open the list with folders.

2.	Place the pointer of the left hand side section of the window at the folder under which you want to create the new folder (or item Inbox, if you do not have such folder).

3.	Execute command Create Folder from menu Incoming Mail (File) or from the floating menu above the left hand side section of window Incoming Mail or click button from the context toolbar.

4.	Enter the folder name into the input field of dialogue box New Folder. The name can be up to 80 characters long and can include spaces and other delimiters.

  For more informations see ...


   Copying a Message to a Folder

The message or a group of messages can be copied as a whole into a folder created on the disk of your local station.

The following procedure is used for copying:

1.	In the left hand side section of window Incoming Mail, select folder from which you want to copy (usually Inbox). In the list on the right hand side, select a message or a group of messages for copying.

2.	To start the operation, either execute command Copy to Folder from menu Incoming Mail (File) or from the floating menu, or use hot-key command F5, or the button from the context toolbar.

3.	Use the dialogue box Select Destination Folder to select the destination folder. Confirming the selection will physically duplicate the message – the „original“ remains in the incoming mail, its copy is in your computer.

  For more informations see ...


   Moving a Message to a Folder

The message or a group of messages can be moved as a whole into a folder created on the disk of your local station.

Compared with copying, the difference is that the message is not duplicated; the message is simply removed from the original folder and included into one which you determine.

The following procedure is used for moving:

1.	In the left hand side section of window Incoming Mail, select folder into which you want to move the message (usually Incoming Mail). In the list on the right hand side, select a message or a group of messages for moving.

2.	To start the operation, either execute command Move to Folder from menu Incoming Mail (File) or from the floating menu, or use hot-key command F6, or the button from the context toolbar.

3.	Use the dialogue box Select Destination Folder to select the destination folder. Confirming the selection will move the message. The message will now exist only in the folder of your local computer.

  For more informations see ...


   Renaming a Folder

Besides being created and loaded, folders can also be renamed and deleted (including their entire contents).

If you want to rename a folder:

1.	Place the section pointer at the folder and execute command Rename Folder from menu Incoming Mail (File) or execute the command of the same name from the floating menu opened above the left hand side section of window Incoming Mail.

2.	Enter the new name into the input field Rename folder and confirm by clicking button OK.

  For more informations see ...


   Removing a Folder

Deleting a folder is not complicated:

1.	Apply command Remove Folder from menu Incoming Mail (File) or from the floating menu opened above the left hand side section of window Incoming Mail to the folder specified by the section pointer.

2.	After confirming your intentions, the entry folder including its contents will be deleted. Caution – if we say „including its contents“, then we mean its sub-folders too.

You can rename and delete only your „own“ folders. You can neither rename nor delete the basic folder Inbox.

  For more informations see ...


How to Recognise that a Message Has Arrived?
How to Recognize That a Message Has Arrived?

The situation can be: you have an electronic mailbox and you need to know if a new message has arrived there.

With respect to the access to the mailbox, we can distinguish the following two cases:

•	You work under the network profile at the 602Pro Post Office. Your mailbox is located on the network or another shared disk. Access to the mailbox is provided by means of the network tools and therefore, in fact, the access is practically immediate.

•	You work under a Remote Client profile. Your mailbox is located at a 602Pro Post Office, or on the Internet network. Therefore, it is not accessible directly and if you want to contact it, you must use your own technical tools to establish connection with the environment where it is located.

The incoming mail can be checked manually or you can specify periodic checking, always after a defined time period has elapsed. This operation is controlled by LoginServer which runs under the client program or runs independently.

Manual Checking

602Pro Remote Client Profile

There is a button Check Now in the LoginServer program window which if clicked, specifies immediate checking of the mailbox contents.

There also is command Check Mail available, which can be executed from sub-menu Remote 602Pro Post Office (menu 602Pro).

Network Client Profile

Click button Check Now in LoginServer window. Now you can use the hot-key command Ctrl+R or command Refresh from menu View.

POP3 User Profile

There is a button Check Now in the LoginServer program window which if clicked, specifies immediate checking of the mailbox contents. If your profile simultaneously works with the Remote Client mailbox and the POP3 mailbox, there will be two buttons of this kind there.

There also is command Check Mail available, which can be executed from sub-menu of command POP3 (menu 602Pro).

Automatic Periodic Check

For a network 602Pro Post Office, the periodic check is specified by checking box Check incoming mail every in card Receive of the client program configuration dialogue box. The check interval in minutes can be specified by means of the list box to the right of the check box. Part of the operation can also be (if check box Incl. Unsortable is checked and depending on your rights) checking of mail which cannot be sorted (i.e. if there is a fax message, modem message or a message with an ambiguous recipient name.

For a Remote Client station, the periodic check is specified in card Check New Mail in the Remote Client configuration dialogue box. Checking the boxes will enable you to specify, that the check will be performed upon every start of the program and then after a certain time period. There also is a range of check boxes there for specification of the operation which is to be performed with the mailbox contents.

Indication of the Incoming Message

In Windows 95, you can recognize the running LoginServer according to the yellow envelope symbol in the right bottom corner of Windows 95. If the envelope starts to rotate, mail has arrived. In the LoginServer window you can find information, what the arrived mail is about. If the client program is running at the moment of arrival of the mail, the arrival will also be indicated on the screen and by a sound, both depending on settings in card Receive of the client program configuration dialogue box.

The profile under which you logged in is decisive for the method of appreciation of delivering the mail.

  For more informations see ...


Where to Find the Message?

Network Profile

A message arrives to the 602Pro Post Office and you are identified as the recipient. Now there are two possibilities:

•	If the automatic sorting of messages is not specified or if the message does not meet neither sorting criteria, the message will be stored in your private mailbox. The mailbox is realized in the form of a sub-directory; it means on network or on another generally accessible media. The message is stored in the form of corresponding files. The files are coded so that their contents can neither be „externally“ read nor otherwise abused.

•	If self sorting of the incoming mail is specified and the message meets one of the criteria, the message is deposited into the specified folder. The folders are sub-directories, however they are created on the local disk of your work station.

The message is archived together with the delivery. The level of archiving for network profiles is specified by the 602Pro Post Office supervisor. Usually messages are archived, but files only up to a certain size; however, this does not have to be a rule. If the file size exceeds the limit, only the summary information about how many files there are, their name, etc. is stored - simply normal information displayed by disk managers.

In the archive, the message is „packed“ into a special file which is stored into the archive directory on the network disk and a new directory is created every calendar day. Naturally, also here everything is strictly coded.

Remote Client Profiles

The message is first delivered into the mailbox at the Remote 602Pro Post Office or into the POP3 mailbox on Internet. First it is necessary to contact this mailbox and to transfer the message to your work station.

Now the self sorting will take place. The message will be found in one of the folders, either the basic one – Incoming Mail – or in the one which you have created. Compared with the network profile, the difference is that all folders are created on the local disk of your station and are stored uncoded.

The principle of archiving is similar to that of the network 602Pro Post Office. However, you select the level of archiving in the client station configuration dialogue box in card Archive.

  For more informations see ...


Searching the Message

To search a message, use the dialog box Find Message which is opened by the command Find from menu Edit or by the hot-key command Shift+Ctrl+F.

Use the input fields and switches in the dialog box to specify the searched message.

•	Sender - enter the sender's name of the searched message or its unambiguously identifying part.

•	Recipient - enter the addressee's name of the searched message or its unambiguously identifying part.

•	Subject - enter the identification string of the searched message or its part that unambiguously characterizes the message.

•	Letter text - enter here the text string which the letter of the searched message should include.

•	Attached files - if the attached files are taken into account when searching the message, check the switch in front of the word Message; then select if the searched message must or must not include the attached files.

•	Date and Time - if the moment of delivery is to be taken into account when searching the message, check the switch in front of word Before or After or in front of both of them; then set the required date and time specifying the delivery.

•	Message location - as a standard, the list of Incoming Mail is searched. You can extend the search to be performed in all subfolders (if you check the subfolder switch), or in the archive of the incoming mail (if you check the archive switch).

Press the button Find to start the search operation. The program will search for all messages that meet the set criteria. Press the button Stop to abort the process for any reason.

If you double click on any of the item in the list of found messages, the message is loaded into the message viewer (or you can place the pointer on that item and press Enter). The information about the total number of found messages meeting the set criteria and message location under the pointer is displayed in the bottom part of the list.

  For more informations see ...


Collecting a Message From the Mailbox

The message can be collected from the Parent 602Pro Post Office of the Remote Client profile user.

The operation assumes that you have a current list of contents of your mailbox available.

1.	Select a mail item or select a group of mail items.

2.	Execute command Collect from Parent 602Pro Post Office in menu Incoming Mail (File)or the floating menu.

3.	Enable sending the service note by confirming your intentions in the subsequent dialogue box. If you want to execute the operation immediately, check Send messages form queue immediately.

4.	The service note will be included into the queue. Depending on the previous settings, the note is sent immediately or upon the nearest suitable occasion.

5.	If your request is acknowledged at the Parent 602Pro Post Office (access to the mailbox granted, the password is correct), the requested mail items are transmitted to your station during the same session and included into the incoming mail.

  For more informations see ...


Deleting a Message from the Parent Post Office
Deleting a Message From The Mailbox

The message can be deleted from the Parent 602Pro Post Office only by the Remote Client profile user.

The operation assumes that you have an actual list of contents of your mailbox available.

1.	Select a mail item or select a group of mail items.

2.	Execute command Delete from Parent 602Pro Post Office in menu Incoming Mail (File)or the floating menu.

3.	Enable sending the service note by confirming your intentions in the subsequent dialogue box. If you want to execute the operation immediately, check Send messages form queue immediately.

4.	The service note will be included into the queue. Depending on the previous settings, the note is sent immediately or upon the nearest suitable occasion.

5.	If your request is acknowledged at the Parent 602Pro Post Office (access to the mailbox granted, the password is correct), the specified mail items are deleted from the mailbox.

  For more informations see ...


602Pro Mailbox Settings
Configuration Dialogue Boxes – Summary

Configuration dialogue boxes are handled by means of commands grouped in menu Preferences. The range of commands depends on the profile which you are using at the particular moment.

Summary of configuration commands:

•	602Pro Mailbox Settings – for network profile settings.

•	POP3 Settings – opens a dialogue box with cards for detail specification of connection to your POP3 mailbox and for specification of its control.

•	Remote 602Pro Post Office – opens a dialogue box with cards which you can use to specify the method of access of your workstation to the Parent 602Pro Post Office.

•	Personal Office Server – the dialogue box opened with this command includes cards for setting the communication server which provides sending and receiving mail at your station.

•	Options – this is a common command for all profiles; it is determined for setting of your own environment on your station.

  For more informations see ...


602Pro Mailbox Settings

This command is accessible in network profile. It opens dialog window with two tabs:

•	602Pro Mailbox – this tab includes three sections: sent messages confirmation, Remote access to 602Pro mailbox and Remote access to POP3 mailbox. Here you can set up working and security parameters.

•	Voice services - here you can define the own greeting message and define a password for telephone access to 602Pro mailbox for collecting voice messages.

  For more informations see ...


602Pro Mailbox Settings - Card "602Pro MailBox"
602Pro Mailbox Settings – Card “602Pro MailBox”

This card includes two groups of check boxes; one is used to set requirements on messages from the communication gateway and the second one is used to control the access to your mailbox at the Parent Post Office.

This card is available only for network profiles.

External Mail – Send Confirmation

•	When receiving a message – provides that arrival of every message delivered on your name is announced.

•	When sending a message – provides that dispatch of every message sent through the communication server is announced.

•	When receiving a return receipt – reception of every return receipt on your registered message will be announced by means of a service note.

•	When postponing a message – provides that postponing of each your message will be announced.

Access of External Users to Mailbox

•	Collecting enabled – enables external users (which also can be you) to access your mailbox at this Post Office for the purpose of collecting its contents. The operation can be (and should be) protected by giving the user password.

•	Sending enabled – enables external users of your mailbox to send mail.

•	Password required – protects your mailbox with an access password against unauthorized access (collecting, deleting).

•	Password change enabled – enables you to change the access password to your mailbox. To change the password, you have to know the original one.

•	Deleting messages enabled – the external user is allowed to delete messages from your mailbox.

•	Remote user enabled – enables a user to access your mailbox from the position of a Remote User under your user name and password.

Accessing a Mailbox by External Users by Means of POP3 Protocol

Checking the box Collecting enabled enables external users to collect Internet messages during the communication in the POP3 protocol, which arrived to the mailbox.

If the box User name for POP3 access determined by the first part of Internet address is checked, it is assumed that the name tested when accessing the mailbox is part of the Internet address – particularly, the part before the “@” character. In the opposite, case the LoginName will be used, i.e. the name under which the user logged in.

  For more informations see ...


602Pro Mailbox Settings - Card "Voice Services"
602Pro Mailbox Settings – Card "Voice services"

Greeting Voice Message

You can specify the greeting voice message on the Voice Services tab. If a user does not pick up the phone (within the set time interval), a greeting message is played. Each user can setup their own greeting voice message. A user with administrator rights can set up the common greeting message that is played if a user doesn’t have their own greeting message.

•	The Play button is used for common / own greeting message testing

•	The File button is used for voice (.WAV) file settings

•	The Record button is used for greeting voice message recording and saving. You need to have an appropriate recording device (a sound card + microphone, a modem + microphone).

Phone Access Security

It is possible to collect voice messages from the 602Pro mailbox by phone. The 602Pro mailbox should be protected to avoid unauthorized access. Click on the Password button to enter a phone access password. It is possible to enter a new one or change the old one. The password contains numbers only.

  For more informations see ...


POP3 Settings

This configuration dialogue box includes cards used to make environment settings for user of the POP3 mailbox on Internet.

The dialogue box is divided into three cards:

•	Mailbox – for setting the access to the POP3 mailbox.

•	General – for general settings referring to the password, list of messages and reception and confirmation of messages.

•	Check New Mail – operations referring to the frequency of checking the incoming mail and related operations.

•	Connection – for dial-up access to Internet.

  For more informations see ...


POP3 Settings - Card "Mailbox"
POP3 Settings – Card “Mailbox”

This card is used to determine the method of access to your POP3 mailbox.

Use Direct Access to POP3 Mailbox

Use direct access to POP3 mailbox – this enables direct access to the mailbox itself and simultaneously makes other control element in the section available.

A direct access means that the connection will not be established by means of any external communication server. However, it is necessary, that you create and configure the TCP/IP connection with the Internet network in advance.

•	POP3 server – in this field, enter the specification of the server at which the mailbox is created – enter the Internet address of the corresponding computer.

•	User name – in this field, enter the user name which was assigned to you by the provider of the mailbox.

•	Password – enter the assigned password into this field.

Checking Use APOP gives you a possibility of additional protection of password for transmission to the host computer. This password is transmitted in the open form, without encoding. If a swindler is waiting on the way, he could capture the password, read it – and he would know the key to your mailbox. The APOP method excludes such situation. The opposite server sends a random generated string to you before checking the password. The password is ”imprinted” into the string and if you want to make the mailbox available, the imprint in the form of the ”spilled tea” is sent back for check up. Unfortunately, not every server supports this possibility. It is up to the connection provider to inform you if the server is able to do this trick with your mailbox.

Use Specified SMTP Server for Sending Messages to Internet Addresses

Use specified SMTP server for sending messages to Internet addresses – this enables direct sending of your messages to recipients on the Internet network by means of the SMPT server.

SMTP server – enter the SMPT server name into this field.

E-mail address – enter your e-mail address into this field (for example, as you have the name on your business card).

  For more informations see ...


POP3 Settings - Card "General"
POP3 Settings – Card “General”

This card includes check boxes used for detail settings of parameters of a general character.

General Parameters

SOCKS server – enter the server name used for SOCKS into this field. This server will be inserted between you and Internet and will provide that nothing undesirable from the external environment will get to you.

If you check on the Display messages in mailbox check box, the message list of you mailbox  will be displayed

Box Refresh message lists when mailboxing completed provides immediate restoration of the message list (it is not necessary to use command Refresh or Ctrl+R).

When Receiving Mail

•	Always delete received messages from mailbox – after the transfer of messages to your station is correctly completed, all messages will be deleted from the mailbox.

•	The Delete message more then xxx days old check box is used as protection against POP3 mailbox overflowing.

When Sending Mail

Send messages from queue immediately – messages to be sent will be transmitted to the server immediately and not after the specified interval for activation is achieved.

Inform of unsent messages when exiting – before closing down the client program, the contents of the queue is checked. You will be notified, if there is any message which has not been sent yet.

  For more informations see ...


POP3 Settings - Card "Check Incoming Mail"
POP3 Settings – Card “Check New Mail”

Mail which arrives to the POP3 mailbox can be read after the nearest connection is established and the mailbox contents is transmitted to your station.

Check New Mail

•	When starting 602Pro Login Server – the mailbox contents will be checked with every start-up of the LoginServer.

•	After – by setting the hour and minute list box, the mailbox contents will be periodically checked after the specified interval.

When Checking Inbox

Use check boxes in section When checking inbox to set auxiliary requirements, which you want to execute at your Parent Post Office upon every check of your incoming mail.

•	Send messages from queue – provides simultaneous sending of messages pending in the queue.

•	Collect message from mailbox – commands to carry out a reverse transfer of messages (the entire contents of the POP3 mailbox).

•	The Collect list of messages from mailbox check box is used for message list collection.

  For more informations see ...


POP3 Settings - Card "Connection"
POP3 Settings – Card “Connection”

This card enables you to set the Internet connection parameters, if you use your own dial-up connection.

Dial-up Connection

The dialogue box is activated by checking box Dial-up Connection to Internet. This makes other control elements available:

•	List box Use Dial-up connection name with a list of options for connection which are taken from the Windows configuration.

•	Fields User name and Password used to enter your user name and password. These data were assigned to you by the connection provider.

If you check the box Disconnect after finishing all operations, the connection will be terminated after all your requirements are fulfilled.

POP3/SMTP Server

•	If you want to watch the log window, check on “Display status” check box.

•	If you want to write the log window messages into a log file, check on “Write messages into the file” check box. To avoid long listing, set up a number of days in which the log will be kept.

  For more informations see ...


Settings for a 602Pro Remote Post Office

The configuration dialogue box includes cards used to make settings for environment for the 602Pro Post Office Remote Client.

The dialogue box is divided into several cards:

•	General – for general settings which relate to the password, list of messages and reception and confirmation of messages.

•	Check New Mail – operations referring to the frequency of checking the incoming mail and related operations.

•	Mailboxing – settings for operations, which must be executed when the mailbox at the Parent Post Office is contacted.

The range of some control elements can be changed by means of menu View.

  For more informations see ...


Remote 602Pro Post Office - Card "General"
Remote 602Pro Post Office – Card “General”

This card includes several switch boxes used to set general parameters, sending and reception of mail.

General Parameters

•	Connect only with password – for every start of the program, the correct user password must be entered to avoid access of unauthorized users.

•	Display messages from Parent Post Office – the list of incoming mail will also include messages which have been stored at your mailbox at the Parent Post Office. Checking this box affects the basic condition (checked or unchecked) of command Messages at Parent Post Office in menu View, which you can use to affect the contents of the arrived mail during work as required.

•	Refresh message lists on 602Pro Login Server exit – this provides immediate restoration of contents of the list of messages (it is not necessary to use command Refresh or Ctrl+R).

When Receiving Mail

•	Delete received messages from mailbox – after the transfer of messages from the mailbox to the Remote User’s station is correctly completed, the original messages will be deleted from the mailbox.

When Sending Mail

•	Send all outgoing messages from output queue – each sent message will be transmitted to the communication server to be sent immediately without any delay in the queue after the specified interval for activation is achieved.

•	If box Inform of unsent messages when exiting is checked, contents of the queue will be checked before closing down the client program.

  For more informations see ...


Remote 602Pro Post Office - Card "Check New Mail"
Remote 602Pro Post Office – Card “Check New Mail”

With checking the incoming mail we understand an activity when the Remote Client establishes a connection with his Parent Post Office and performs operations specified in this card.

Check New Mail

•	When starting 602Pro LoginServer – the incoming mail will be checked upon every start-up of the LoginServer.

•	Every – by setting the hour and minute list box, the incoming mail will be periodically checked after the specified interval.

When Checking the Incoming Mail

Use check boxes in section When checking incoming mail to set auxiliary requirements, which you want to execute at your Parent Post Office upon every check of your incoming mail.

•	Collect Messages from Parent Post Office – provides that the list of contents of your mailbox at the Remote Client’s station is updated according to the current state of the mailbox.

•	Collect Mail – commands to carry out a reverse transfer of messages; based on setting of the check box to the right, either those which you have not read yet or all messages (the whole contents of the mailbox at the Parent Post Office).

•	Send note when completed – after the mailbox is checked, you receive a service note on course and result of the operation.

•	Transfer users list – requires to transfer address books of users as they are available at the Parent Post Office.

  For more informations see ...


Remote 602Pro Post Office - Card "Mailboxing"
Remote 602Pro Post Office – Card “Mailboxing”

A mailboxing is an operation which is determined for collecting and deleting messages from your mailbox at the Parent Post Office.

Confirm request for mailboxing – provides that your request for a mailbox operation will be confirmed upon accepting the requirement by the communication server.

Use card General of the same dialogue box to decide, if the collected messages should be deleted from the Parent Post Office after being transferred.

Mailboxing

•	Collect messages at the Parent Post Office – transfer of the list of messages included in the mailbox at the Parent Post Office will be part of every mailbox operation.

•	Collect mail – based on checking the box to the right, you specify that either all or only the unread messages will be collected from the mailbox during the mailbox operation.

•	Send note when completed – after the mailbox operation is completed, you receive a service note on result of the operation.

•	Transfer user lists – part of the mailbox operation also is the transfer of address books of users as they can be seen on your station at the Parent Post Office.

Transfer of Data to/from the Parent Post Office

The method of coding is selected by the Encoding radio box.

•	Standard – default method of coding developed by company Software602; it is sufficiently reliable for protection of most of common data, but it is also fast to carry out coding and decoding at the recipient’s side.

•	DES (Data Encryption Standard) is an international standard used to encode messages in business. It is very reliable, but coding and decoding is slow.

•	2*DES (with double length of the key) is more complicated and slower, but it is nearly impossible to decode it during the transmission.

Data compression – with this check box, an additional compression of transmitted data is required.

  For more informations see ...


Personal Office Server Settings

602Pro Office Server provides transmission of your messages and fax messages between 602Pro Remote Client and 602Pro Post Office and its function also is to receive and transmit fax and ZModem messages and to serve as a voice answering machine.

The dialogue box has several cards grouped based on topics:

•	General – this card solves questions of start-up of the server, operation intervals and some of its services.

•	TCP/IP  TCP/IP settings for dial-up and SOCKS settings

•	Connection – this card is used to set the method of external connection.

•	Modem – a range of check boxes used to set modem or faxmodem parameters.

•	Dialing Number – the card enables you to select the dialing mode and pre-select national, area and other numeric codes.

•	Fax – check boxes used to make settings for the fax operation.

•	Answering Machine – this card is used to make settings for the answering machine

•	SMS – this card is used to make settings for implementation of the SMS services for GSM telephone.

  For more informations see ...


Personal Office Server - Card "General"
Personal Office Server – Card “General”

This card is used to make settings for default start-up and close down of the FaxMailServer, operation intervals and provided services.

When Starting and Closing Down an Operation

•	Start-up simultaneously with LoginServer – the communication server will be started-up together with the LoginServer. In the opposite case, the server must be started manually according to the requirements.

•	Disconnect after finishing All operations – this will terminate the server’s activity after all required operations are completed, e.g. all fax messages are sent, etc.

•	Refresh  message  list – the list of messages in the incoming mail window will be automatically restored after every connection with the mailbox.

Display at Start-up

•	Status – this ensures that the status information about server’s activity will be displayed. Beside this, it is also possible to check the box Advanced; this provides that the protocol on the server’s activity will be recorded in the special section of the window.

•	Record – this requires that the protocol on the server’s activity is recorded into a file with extension LOG.

Services

Checking the boxes in section Services either enables or disables the auxiliary services which you can require the FaxMailServer to carry out.

•	Send/Receive fax messages.

•	Send/Receive zmodem messages.

•	Answering machine

•	Send/Receive SMS messages

Intervals

Check message queue every – in this field you enter the time interval in minutes after which the server creates an internal list of messages according to the contents of the queue. This does not mean a physical delivery, but creating internal data structures necessary for sending.

For example, if you accept the pre-selected standard value of 5, the queue will be checked every 5 minutes. If you send a message in the 30th second of the last check, the server will “acknowledge” the message after four minutes and thirty seconds.

Activate mail server – the server tries to send messages with the same destination together; therefore this field holds the interval (in seconds) after which the server collects those messages from the list which have the same destination (Post Office, fax number) and tries to send them as a group. The server uses the internal list for this operation.

Postpone msgs for – if the attempt to establish connection with the destination Post Office is unsuccessful (e.g. busy status), there is no purpose in repeating the attempt. It is advisable to wait and try again after a certain period specified in minutes in this field.

Max. attempts for delivery – enter the maximum number of attempts for sending the message in to this field. When sending the message, it can happen that your communication server will be unable to establish connection with the recipient’s Post Office (e.g. because of a failure on the line). In order not to obstruct the server’s activity with useless attempts for connection, the message will be postponed after the time limit is over.

For example, if this value is 30 (which the default value), the server will make 30 attempts for a connection (each attempt represents three repeated dialing). If the last attempt for connection is unsuccessful, the message will be included among the temporarily postponed messages. In any case, you will be notified about the postponement and the reason for the postponement.

Deleting

When reception complete larger than – this field is used to set the interval of deleting messages (in days) for which the reception was not correctly finished for any reason. You can use the offered default value of 10 days.

When in working directory longer than – this field is used to enter the interval of clearing the message fragments from the working directory PRACKOM, into which the dispatch notes of sent messages are stored. The default value is 30 days.

Log files older than – this field enables you to specify the number of days the records of protocols on the server’s activity should be stored.

  For more informations see ...


Personal Office Server - Card "TCP/IP"
Personal Office Server – Card "TCP/IP"

This configuration tab is used for dial-up TCP/IP and SOCKS settings

For using a Dial-up connection to the Internet check on Dial-up connection to Internet check box.

•	The Dial-up connection name combo box is used for selecting one of the predefined Dial-up networking configurations

•	Enter your user name into the “User name” edit box

•	Enter your password into the “Password” edit box

If you will use a SOCKS server, check on the “Use SOCKS” check box.

•	Enter the IP address into the “Socks server” edit box

•	Enter the Port number where the server listens into “Port” edit box. The default value is 1080.

•	Do pole Socks Server zapište IP adresu Socks Serveru.

•	Do pole Port zapište èíslo portu, na kterém server "poslouchá". Implicitnì je použita hodnota 1080.

  For more informations see ...


Personal Office Server - Card "Connection"
Personal Office Server – Card “Connection”

This card enables you to determine the method and exact parameters for connection of the FaxMailServer with your Parent Post Office.

Access password of your parent post office – enter the password into this field, under which you want to login to your Parent Post Office.

Dial-up Connection

In this card, set item Dial-up.

It is assumed that you know the destination telephone number for the dial-up connection. Enter the number of the communication server of the Parent Post Office into field First Telephone Number. If there are several telephone numbers available at the Post Office, step-by-step fill in the remaining fields.

TA ISDN Connection

Use check box TA ISDN to create conditions for connection to digital exchanges (Siemens, Alcatel, etc.) which beside the voice communication also enable data transmission.

For this type of connection, you can specify one to eight telephone numbers in the same way as for a dial-up connection.

CAPI ISDN Connection

With CAPI ISDN we understand a connection to ISDN with such a hardware, for which there is a CAPI programmable interface (driver) installed for its control.

Also of this type of connection, you can specify one to eight telephone numbers as well as for the dial-up connection.

TCP/IP Tunneling

Use check box TCP/IP tunneling to provide transmission of 602Pro Secure Mail messages by means of the Internet network.

Tunneling for TCP/IP requires to know the address of the computer on which the communication server of the Parent Post Office is active. The address consists of the IP address itself and the port designation.

Mail server address – enter either the domain address (computer name) or directly the numeric TCP/IP address into this field.

Port – field for entering the designation of the communication protocol used for 602Pro Secure Mail. In our case, this will usually be the value of 20110. To have a “more comfortable” contact with the user, this value is replaced with a symbolic value: Mail602; this value can be found in the field as a default setting.

Connection Through the LAN Network

Use check box LAN to select an operation without the communication hardware, i.e. within the network during the connection servers.

Directory with parent 602Pro Post Office configuration files – enter the access path to the directory which includes configuration files of your Parent Post Office or use button Browse to search the directory.

  For more informations see ...


Personal Office Server - Card "Modem"
Personal Office Server – Card “Modem”

This card enables you to set technical operation parameters for connection of modem (faxmodem) to you computer.

Reset and Configuration Modem Commands

Configuration command – enter the Hayes-type command for configuration of your modem into this field.

Modem reset – enter the Hayes-type command for resetting of your modem into this field.

Computer – Modem Interconnection

COM Port – use this list box to select at which computer’s serial interface (port) for realization of your communication server your modem or faxmodem is connected.

Speed – use this list box to select the data transmission rate between the computer and modem (there is no direct relation between this data field and the rate of transmission over the telephone line). Use list box Speed to select the rate value between 300 and 115,200 bits/s. For older versions of modems and computers, we recommend to set the value of 19,200 bits/s and 38,600 bits/s for the later models.

TAPI (Telephony Application Program Interface)

There are two ways how the program communicates with a communication device (modem) – through COM or TAPI. If you select TAPI, more then one application can use the device. To use TAPI check on the “Use TAPI” check box and select the appropriate TAPI device.

Connection Through Cellular Phone

If you use a GSM mobile telephone for modem connections, check the box Incl. GSM modem type. Checking this box also makes the GSM telephone’s internal address book and the address book stored in its SIM card available.

When connection to GSM is established, you can enter the PIN of your mobile telephone into field PIN. This value must be entered only for GSM devices which do not enable another way of specification of PIN (e.g. module SIEMENS M1).

Replying a Call

This section is displayed only for profiles which use their own modem or faxmodem.

•	Automatically after n rings – a time period of specified rings is left for you to lift the telephone receiver and make an ordinary telephone call. After this period, the faxmodem “lifts the receiver” and tries to receive a fax message (ZModem, voice message).

•	Manually – in this case manual reception of the fax message is requested. You have to enable every reception of a fax message manually when the connection is established – by clicking button Receive in the FaxMailServer window.

Section of Check Boxes for Technical Settings

•	We recommend to check CD; however, if in some cases the CD signal cannot be used (low-cost connections etc.), cancel checking of this box. The CD signal (Carrier Detect) is used by modem to indicate that the connection is established. This facilitates and accelerates detection of error conditions. If the line is disconnected, the signal is interrupted and the connection is terminated.

•	RI – signal RI (Ring Indicator) is used in order that the modem is able to inform that “someone is ringing”. By counting the signals it is possible to determine the “number of rings” for specifying when to answer the call. If this box is unchecked, the string RING generated by modem (faxmodem) is used to detect ringing.

•	Xon/Xoff – with this check box, the programmable transmission control (Software Flow Control) is required.

•	CTS/RTS – enables activation of hardware control of transmission between the computer and modem (Clear to Sent/Request to Sent).

•	DTR – to terminate the connection, the server interrupts the DTR signal and then applies a Hayes-type command +++ATH0. In the opposite case, the DTR signal is active during the whole period of operation. We recommend to use the DTR signal for modem connections.

  For more informations see ...


Personal Office Server - Card "Dialing Number"
Personal Office Server – Card “Dialing Number”

This card enables you to specify the dialing mode for telephone connections and pre-selections for local settings.

Use section Dialing to select either pulse or tone mode for dialing telephone numbers. In the tone mode, a tone of a different frequency is used for each digit while the pulse mode is based on a different number of pulses for each digit.

Use section Local settings to select the country code and other requested settings.

•	Country code – international code

•	International prefix – the number for international calls

•	Area code – A number (usually 3 digits) assigned to a telephone area in the US and Canada

•	Number for dialing out – the number to switch onto a public telephone network (in case of using a Private Branch Exchange)

•	Local number – your telephone number.

These settings will compile the full form of number of your station, it means in such a form which enables an access from any place in the world. The resultant telephone number is compiled by comparing your own and destination telephone numbers.

  For more informations see ...


Personal Office Server - card "Fax"
Personal Office Server – Card “Fax”

This card enables you to select and set several parameters which are specific for a fax adapter and to set your fax logo.

Working Parameters and Autodetection

Commands – use this list box to select automatic detection of class of your fax adapter (Auto-detection) or to determine the class explicitly (Class 1, Class 2, Class 2.0).

Resolution – this list box selects a maximum resolution either Standard (G3) or High (Fine G3).

Fax identification – enter the identification string into this field, which your faxmodem will use when answering its counterpart.

Speed Limit

It is possible to reduce fax transmission and reception speed (2400-14400 bit/s). If you don’t need speed reduction, select “without limitation”.

Specify Fax Logo

These buttons enable you to attach a file with version of logo. The buttons open a standard Windows dialogue box for selection of a file with the logo image (fax, graphic or text type).

The logo can also be attached from the fax viewer environment.

  For more informations see ...


Personal Office Server - Card "Answering machine"
Personal Office Server – Card “Answering Machine”

This card enables you to select and set several parameters which are specific for reception of voice messages.

Working Parameters

Voice mode – use this list box to set the method of detection of the modem’s voice mode. Either you can select automatic detection (Auto-detection) or you can explicitly set the ZyXEL or Rockwell or US Robotics type.

Compress scheme – this list box select the voice record compression method according to the availability of your faxmodem.

Maximum length of msg received – enter the maximum length of the message into this field which your answering machine can record (in seconds).

To play/record voice/greeting voice messages using a modem (it has to be a voice modem) check on Play/record voices using modem check box.

Greeting Message

Section Greeting message enables you to specify a sound record in the form of a WAV file which will be conveyed to the calling party before the answering machine is initiated.

•	Play – clicking this button replays the currently selected file.

•	File – clicking this button opens a dialogue box for selection of the file with the Greeting Message (in the sound format).

•	Record – the record window appears. According to “Play/record voices using modem” check box – on/off – the modem/sound card will be used

Phone Access Security

It is possible to collect voice messages from the 602Pro mailbox by phone. The 602Pro mailbox should be protected to avoid unauthorized access. Click on the “Password” button to enter a phone access password. It is possible to enter a new one or change the old one. The password contains numbers only.

  For more informations see ...


Personal Office Server - Card "SMS"
Personal Office Server – Card “SMS”

You can use the SMS service only in case that you have a GSM telephone connected to your computer and the SMS service is available.

Phone number of service center – the SMS messages are sent through the SMS center whose telephone number you have to enter into this field either in the direct form (i.e. without area and national codes) or in the full form but without hyphens and spaces.

  For more informations see ...


Options

The basic dialogue box for setting the environment is similar for all settings of the login profiles.

The dialogue box is divided into several cards. The summary is shown in the following text. If you cannot see all cards simultaneously, use the scroll button in the first top section of the dialogue box to access the “invisible” card, or use keys for horizontal shift of cursor to “browse” through the cards.

•	General – for general settings related to connection to the 602Pro LoginServer and WWW Browser.

•	Confirmation – to set a requirement on default confirmation of selected operations.

•	Display – enables changing the method of display of items with messages and the range of some active and control elements on the screen.

•	Receive – for selection of method and frequency of announcement that a message has arrived.

•	Send – card used for complete setting of method of sending messages with special focus on connection to the Internet network.

•	Fax – card which includes a field used for pre-settings the frequently repeated parameters for sending fax messages (fonts, texts for the front page).

•	Archive – card which includes a field for pre-setting the archiving method of the incoming and outgoing messages as well as fax messages.

•	Server – for specification of level of interaction with the communication server (service note) and for setting limitations of access to external users to your mailbox (only with profiles for network users).

•	Editor – enables you to set the font and method of wrapping for a message editor.

•	Signature – for adding your text signature.

  For more informations see ...


Options - card "General"
Options – Card “General”

This card includes drivers for general settings. In its upper part, there are check boxes which relate to the LoginServer, in the lower part you can make settings for the WWW Browser.

Connecting to the LoginServer

•	Hide 602Pro LoginServer window – checking this box causes that the LoginServer window will be displayed only in the minimized form of an icon with a yellow envelope (in Windows 95 in the bottom right hand side corner). Clicking the envelope will open the window in its full working size.

•	Exit 602Pro LoginServer simult. with 602Pro Mail Client – if you leave this box unchecked, the LoginServer will be left in operation after the client program is terminated. The LoginServer will give you a warning about a “mail event” - for example that a message has arrived (the icon with envelope starts to be fidgety). If you check the box, the whole your Post Office will be closed down after 602Pro Mail Client is terminated.

•	Show Picture at start-up – checking this box enables you to display the introductory bitmaps for the period of program initialization after start-up. If you have made settings for 256 (or more) colors, you also can check the box 256 Colors.

•	Load address books at start-up – if this box is checked, you can be sure that after each start-up of the program you will have the latest version of address book available. With the 32-bit version, the whole operation is carried out on the background, so that it does not involve any delay.

Indexing Messages

Automatic indexing of message is very useful, if you want to be sure that your mail will be part of documents viewed by program Agent602 (not included in the delivery of the client program itself) in fulltext searching of strings.

•	Checking box Index the incoming mail automatically guarantees that every incoming mail item will be indexed.

•	Checking box Index archive messages for the last month automatically specifies indexing of all messages which are stored in the archive of the last month.

Connecting to Browser of WWW Pages

In section WWW Browser you can specify, which browser of WWW pages you want to use as default. In the input field, select the access path to the browser of WWW pages. If you click button Browse, you can search the program by means of an interactive dialogue box.

  For more informations see ...


Options - Card "Confirm"
Options – Card “Confirmation”

This card includes check boxes used to make settings of requirements on default confirmation of selected operations. You can use these boxes to select operations, for which the execution you must give your explicit confirmation.

By checking the appropriate box, you can require confirmation when:

•	copying message into folder

•	moving message into folder

•	message in output queue is postponed

•	reactivating a message in queue

•	deleting message.

•	using original letter to reply

•	message properties sending

•	requesting for mailboxing

•	forward message to the address that was already used for this message

•	exiting the 602Pro Mail Client program.

  For more informations see ...


Options - Card "Display"
Options – Card “Display”

The control elements included in this card enable you to make pre-settings for method of display of message items and the range of some active and check elements on the screen.

Environment

•	Show bubble help – provides display of bubble help with a brief information about function of the button from the toolbar or the context toolbar, at which the mouse cursor is placed.

•	Checking box Flat buttons provides display of buttons according to the Office 97 style – only the button with mouse cursor is enclosed in the frame.

•	Show 602Pro menu – suppresses display of 602Pro menu. Its commands are distributed into other menus.

•	If you check on Remember windows position, the program will save the position and size of all programs windows. When you start the 602Pro client again its windows will appear in the same view.

•	Change text of menu “File“ – you can change the name of menu File (enter the name into the input field) or by checking the box According to active window you can provide that its name will dynamically change according to the name of the active window.

Message Reading

•	Show heading of viewed message – the heading will be displayed when viewing the message too.

•	Show list of attached files in the lower part of window – the file section will be displayed by default in the bottom part of the window for viewing messages.

•	View attached files using associated application – an application associated according to the Windows registration database will be called for each viewed file. In the opposite case, the standard ASCII viewer will be used.

•	Highlight links to documents on Internet (URL) – the incoming messages can include executable references to documents accessible through services on the Internet network. It is up to you to decide, if you want to activate these references by mouse clicking or if your want to display them as an ordinary text. You can select a default color to differentiate and highlight these items.

•	Checking the box makes button Color available. Clicking this button opens a standard color menu which enables you to select of one of the pre-selected colors directly or to define one to sixteen color shades according to your taste.

Lists

•	Sort external address books by long names – the summary of external lists will include their full names and not only the basic 8-character names.

•	Font for printing of lists – in this section, specify the font and type of characters to be used for printing the list items. Button Font opens a dialogue box for selecting the character font, its size, style and script (national modification). The currently selected font is displayed in the control window.

  For more informations see ...


Options - Card "Receive"
Options – Card “Receive”

This card includes check boxes which are used to select the method and frequency of notifying of arrival of a message.

The upper section is determined only for network profiles. The interval of checking the queue of incoming mail (in minutes) can be set by means of the list box on the first line of the dialogue box. If you want to suppress the checking completely, cancel checking of box Check incoming mail every n min.

Incl. unsorted – the network profile will also inform about arrival of every fax, modem, voice message or a message which cannot be sorted.

When New Message Arrives

In this section, you can specify the method of indicating the arrival of every new message:

•	By a service note – check the box Show message

•	By a sound signal – check the box Sound signal.

If you require indicating by a sound signal, you can enter the WAV format file name either directly into the input field below the box Sound signal or to search it by means of button Browse. Use button Test to test the selected sound.

When Replying to a Message

In this section, you can specify if you want to include the incoming message into your reply; and if so, in which way.

•	Include original text – the original message text will be included by default at the beginning of your reply.

•	Indent original text with – enables you to differentiate the original text included into the reply from your text. The character which you select by the list box will be inserted before each line of the original text.

•	Enable editing original text – the text of the incoming message included into your reply is non-editable by default. Check this box to enable editing.

  For more informations see ...


Options - Card "Send"
Options – Card “Send”

This card includes check boxes used to make complex settings of method of creating and sending messages, with special focus on the Internet network.

Check Unsent Messages when Exiting

The Inform of unsent messages when exiting check box is used for Remote Clients. If you check on this check box, the output queue will be checked for messages that are waiting to be sent.

Default Address Book

Default address book – use this list box to select the list which you want to be offered by default when opening the address selection window. Setting Last Used is advantageous. With this setting, the program will offer the list from which you selected the address for the last message.

•	Select recipients first – after executing the command for entering a new message, first dialogue box Select Recipients is opened through window Message Preparation.

•	Use only private address books – this excludes public address books from the offer; only your private address books will be offered. The selection itself will be faster and easier.

•	Save last sent message – this stores the last sent message into the message template M602.DOP, from which it will be loaded when creating a new message.

Sending Property

•	Send note to local users – this provides a default indication of delivery of a message by means of a service note when local messages are forwarded. The selection can be changed in the dialogue box before sending the message (if opened) or on the editor toolbar.

•	Registered mail – this presets registered delivery of the message. You can change the selection in the dialogue box before sending the message (if opened).

•	When box “Blind“ copies is checked, the list of the “CC” recipients will not be displayed in the message heading.

•	Add text signature – the sending dialogue box will offer to include the text signature by default (see card Signature ).

•	Inform of messages unsent by faxmailserver when exiting – this option guarantees that your client program cannot be terminated without giving a notification that there are some messages waiting in the queue to be sent by the communication server.

Priority

Use this check box in this section to select High, Standard or Low priority for sending through the communication server. We recommend to retain Standard priority and to change it to your needs immediately before sending.

Format of Internet Messages

Messages converted into the format compatible with conventions of the Internet network can be coded according to the RFC 822, UUEncode or MIME depending on settings of check boxes in section Internet messages format.

•	Checking box UUEncode will guarantee that the attached files will be coded according to UUEncode. UUEncode (Unix to Unix Encoding) is a method for conversion of files from the binary into ASCII (text) form so that they can be transmitted over Internet as an electronic mail.

•	Checking box MIME will set the coding of the attached files according to the MIME standard. This enables:

•	Connection of files to a message.

•	Dividing large messages into sections of a specified size which will be transmitted as individual subunits. Use list box to Break apart large messages into … KB parts.

The above settings do not relate to messages which are tunneled by means of the TCP/IP protocol between two 602Pro Post Offices using the Internet services. Such messages internally remain in the 602Pro Secure Mail format.

  For more informations see ...


Options - Card "Fax"
Options – Card “Fax”

This card contains a field used to select default parameters for creating and sending fax messages.

Default Fax Address Book

Use list box Default fax address book to select a default address book which will be offered by default upon a request on sending a fax message. We recommend to select - used for last time -. This offers you the address book which you used last time for selecting an address.

Fonts for Conversion Into Fax Format

There are two combo boxes – Title page and Fax text. Font size is given in dots: width* height.

Title page – font list box which will be used for conversion of front page text into the fax format.

Fax text – font list box which will be used for conversion of the initial ASCII text of the fax message itself into the fax format.

Graphic Signature

If you check on the „Graphic signature‘ check box, the graphic signature will be automatically added. The graphic signature has to be defined in bottom-left corner of this configuration tab.

Source file – field for specification of the access path to the file including the signature. The file can be in the fax, text or graphic format. Click button with three dots to open the dialogue box which facilitates searching the file.

Password – enter the password into this field, which will be the condition for using the signature (the password is mandatory).

Add Signature – clicking the button activates the selected signature.

Add to Fax Messages

Title page – among other send parameters, the requirement to attach the front page will be set by default.

From – field for entering your identification (name); this will be offered by default in the dialogue box for creating the front page upon sending the message.

Fax number – field for entering your fax number; this will be offered by default in the dialogue box for creating the front page upon sending the message.

Tel. number – field for entering your telephone number; this will be offered by default in the dialogue box for creating the front page upon sending the message.

Language – list box for selecting the language version of the front page and for including the appropriate logo (if requested to be attached).

Logo – your logo in the selected language version will be attached to the front page.

The logo is created in the form of a graphic file:

•	the logo is common for the network Post Office and is created by the supervisor

•	in other cases (if enabled by the fax profile), the logo is specified in the configuration of FaxMailServer in the Fax card.

•	Graphic signature – among other send parameters, the requirement to attach the graphic signature will be set by default.

  For more informations see ...


Options - Card "Archive"
Options – Card “Archive”

This card includes three sections: for sent messages, for received messages and for sent fax messages. You can set various levels of archiving for these types of messages.

This method of setting the level of archiving is used only for non-network profiles. The level of archiving for Post Offices based on the computer network is set by the supervisor.

Sent Messages

There is a list box in section Sent messages which is used to set six levels of archiving:

•	Do not archive – inhibits keeping any records or archiving.

•	Subjects only – only information about the message is archived, not its contents.

•	Messages only – enables your to archive letters including information about files, if any; files are not archived.

•	Messages and attachments up to 100 kB – files up to the specified size are archived together with letters.

•	Messages and attachments up to 1 MB – files up to the specified size are archived together with letters.

•	All – provides full archiving of complete messages (including the attached files.

•	Checking the box Archive registered messages only applies the level of archiving only to messages sent as registered. Records are kept for other messages.

Received Messages

The section Received messages enables you to set one of six forms of keeping records or archiving. Meaning of the control elements is the same as that for the sent messages.

Archive Registered Messages Only

If you check on Registered mail only, registered e-mail on the selected level will be registered only. Other e-mail will be recorded.

Fax Messages

Three levels of archiving can be set for the sent fax messages in section Sent Fax Messages:

•	Do not archive – inhibits keeping any records or archiving.

•	Register only – provides a simple way of keeping records of sent fax messages.

•	Archive – sets full archiving for sent fax messages irrespective of the message size.

  For more informations see ...


Options - Card "Editor"
Options – Card “Editor”

This card includes check boxes used to preset default operation parameters of the message (and fax) editor.

•	Indent lines – the following lines will begin according to indentation of the preceding line; if the box is unchecked, the line will begin at the left hand side edge.

•	Use tab – this check box enables this key to have its usual edit function. In the opposite case, the key will have the function of a switch of activity of the dialogue box elements.

•	Use enter – this enables this key to have its usual edit function for entering hard line termination. In the opposite case, the key will have no edit function (Enter will control the highlighted button of the dialogue box).

•	Wrap lines – activates wrapping of lines:

•	Right alignment – dynamically, according to the current width of the editor window. The entered text will be visible in the window in the entire width.

•	To … position in line – the lines will be wrapped at the selected column (irrespective of the window width).

Autosave

If you check on the Autosave checkbox, the text of a letter will be automatically saved in the set time interval.

Spelling

If box Spelling is checked, spell-checking of typing errors will activated by default in the message editor. Words not included in the dictionary, whose language version you selected by clicking the appropriate national flag, will be underlined in red.

Font Type

Font – this button opens an auxiliary window for selection of font type used for entering the text into the edit field when preparing the message letter and setting its parameters.

Color of uneditable part – this button will develop a menu of color which will be used to distinguish the non-editable part of the letter for display in the edit field of the message preparation dialogue box.

Features of the font and color settings are displayed in the check section which is part of the dialogue box.

  For more informations see ...


Options - Card "Signature"
Options – Card “Signature”

This card enables you to create a text signature to be attached to letters

Enter your signature (this can also be on several lines, e.g. including your position, company name, etc.) into field Signature text.

  For more informations see ...


Fax Driver

Fax driver is part of the delivery.

For Windows 95 the FAX60232.DRV driver is used, for previous versions of Windows there is a 16-bit FAX60216.DRV driver.

If you select this driver as the working printer of your word processor, you will be able to fax your document interactively.

You can select in the driver settings, if you want to preview the document after conversion into the fax format.

The address and message parameters are selected by means of the tools of the client program as with an ordinary message.

  For more informations see ...


Summary of Information About Environment Setup

Operation of your Post Office is controlled by a range of parameters and various settings. Some of them are determined by you however, most of them are determined by the Post Office supervisor. Many of these settings can be interesting for you.

Executing command Information from menu 602Pro will open a dialogue box with several cards which include all what you need to know about your Post Office.

•	In card User you find everything about you and your Post Office. The card also includes your address for Internet (if this service is installed).

•	If the connection is made by means of a network profile, card Rights will inform you about your rights toward the Post Office (caution – network rights are something different).

•	If the direct access to the POP3 mailbox is part of the used profile, card POP3 will also include summary information about the POP3 mailbox and SMPT server.

•	Card Messages includes a summary about the contents of your mailbox – how many messages there are, how many bytes on the Post Office disk you occupy with these messages and how many of them you have not read yet and how many of them have not been confirmed by recipients.

•	Summary about archiving of various types of messages can be found in card Archiving.

  For more informations see ...


Mail602 Remote Client

Each 602Pro Remote User has a mailbox created at one of Post Offices of this Post Office system.

This can be a general mailbox or (if the client himself is the user of the corresponding Post Office) a local mailbox of this user. Hereinafter, the Remote Post Office with the user’s private mailbox will be called Parent Post Office.

Operations with the 602Pro Remote Post Office can be summarized into the following articles:

•	Creating a profile for connecting a Remote User.

•	Starting a client program under this profile makes tools for configuration of Remote Client’s station available.

•	LoginServer  Window for the Remote Client profile is extended with mailbox status indication.

•	An integrated communication server is used for communication with the mailbox – Personal Office Server.

•	The list of incoming mail at the client station must be updated according to the current status of the mailbox.

•	Messages you want to view, must be transmitted from mailbox to the client station.

•	The list of incoming mail displays the mailbox status and the current status of incoming mail which has arrived to the client station.

•	Messages and requirement on the mailbox are sent by the Personal Office Server via queue.

•	You can create your private address books as well as you can transfer them from the Remote Post Office.

CAUTION – if you want to collect your own local mailbox at your Parent Post Office as a Remote Client, then you have to Check the configuration, if boxes are checked to enable:

•	existence of a Remote User of your mailbox

•	collecting messages from the mailbox

•	deleting messages from the mailbox

Without having set these boxes explicitly, your mailbox will neither be accessible from the external environment nor you can make additional settings from the outside!

Other boxes enable or disable changing the access password, request for this password for each access to the mailbox and sending messages into the mailbox. For further information on protection, see….

  For more informations see ...


Profile for Connecting a Remote Client

To connect a station of a Remote Client, you have to use a profile which makes the service “602Pro Remote Client” available.

The profile is created in the universal dialogue box for profile handling. For this purpose, you have to know the information about the Remote Post Office – its name and depending on the access method also the telephone or data number of its communication server. You also have to know the characteristic of the contacted mailbox (its ID and access password).

The existing profile can be extended with another service according to your needs (and availability).

  For more informations see ...


Configuring of a Remote User Station
Configuring a Remote User Station

Besides settings for your own environment, to configure a client station, you also need to specify the method of access to the mailbox and settings for Personal Office Server.

The following three commands from menu Preferences are used when configuring a client station:

•	Options – universal command for setting the environment of the client station; it is similar for all profiles.

•	Remote 602Pro Post Office – opens a special dialogue box with cards for detail specification of access to the mailbox.

•	Personal Office Server – opens a dialogue box for setting the communication server providing connection of the client station with the Post Office at which the mailbox is located.

  For more informations see ...


LoginServer

LoginServer is an independent program which monitors the mail status at your client station and the 602Pro Post Office at which your mailbox is located without necessity to start-up the client program.

When using the Remote Client profile, the LoginServer window includes not only checking components about the incoming mail, but also components about the status of the mailbox at the Parent Post Office.

The following operations are available from the LoginServer window:

•	To start the client program by means of button 602Pro Mail Client

•	To apply for check incoming mail at the Parent Post Office.

•	To start Personal Office Server by means of button Personal Office Server.

  For more informations see ...


Personal Office Server

Connection between the Remote Client’s station and the 602Pro Post Office is provided by the communication server – Personal Office Server.

The communication server is started:

•	Upon an actual request for sending a message (if requested).

•	Automatically upon every start of LoginServer – if specified in configuration.

•	Explicitly – by means of command Activate Personal Office Server from menu 602Pro or by clicking button Personal Office Server from the LoginServer.

You can monitor the course of connection and to control it from an independent window. There are indication fields in the upper part of the window and a range of control buttons below them.

 Indication field:

•	Mailbox – ID of the mailbox, which is contacted during the connection.

•	Post Office – 602Pro Post Office at which the mailbox with the above ID is located.

•	Transmission – time elapsed (in minutes and seconds) since the connection was established and data transmission started.

•	Status – indicates the instant status of processor; in other words – “what the modem is doing at the particular moment”.

 Control buttons:

•	Receive – enables reception of a fax message when manual reply to call is selected.

•	Exit – terminates operation of Personal Office Server “upon operator’s request”.

•	Hide – minimizes the window to the level of an icon, everything remains running.

Use button For Advanced to extend the dialogue box with further information fields:

•	Message ID – Identification code of the message dispatch note which is transmitted at the particular moment.

•	File – File name which is transmitted at the particular moment.

•	Transmitted – Indication of instant status of transmission of a file of the above name.

There also is an extra group of buttons:

•	Button Record extends the Personal Office Server window with a section which displays a protocol on the server’s activity. The section with a protocol can be displayed by default immediately after Personal Office Server is started, if specified so in the configuration. By clicking the same button again the section with the protocol is suppressed.

•	Speed Up – creates a requirement on an immediate new attempt for sending. The dialogue box enables you to select a priority level of sending for various messages.

•	Cancel Action – interrupts the operation just being executed.

•	Clicking button Deactivate aborts the Personal Office Server’s operation until button Activate is clicked.

  For more informations see ...


Protection

There is a complex protection system available on the line between the Remote Client station – transmission line – 602Pro Post Office.

Parent Post Office With a Local User’s Mailbox

If your mailbox is a local mailbox at the Parent Post Office, the mailbox is protected with your user password. Beside this, environment setup in card Gateway enables you to disable access of a Remote User.

Transmission Line

Messages on the transmission line are protected by means of encoding. The method of encoding can be selected in the Remote Post Office Settings.

Access to the Client Station

A password can be used to protect against starting a Remote User profile at the Remote Client’s station. To do this, it is necessary to check box Connect only with password in the Remote Post Office Settings in card General. Your password will be requested also for the future start of the Post Office under the particular profile (equal with the access password to the mailbox).

  For more informations see ...


Checking for Incoming Mail

Checking for incoming mail is an operation which is focused on transmission of the list of contents of the mailbox from the 602Pro Post Office to your client station.

The incoming mail is checked:

•	Automatically at regular intervals according to settings in  configuration .

•	Immediately after clicking button Check Now in the LoginServer window.

•	By means of command Check Mail from submenu Remote 602Pro Post Office.

•	According to settings in configuration upon every start-up of the LoginServer.

•	According to settings also upon every operation with a mailbox (collecting and deleting messages from the mailbox).

The transmission of your requirement to the 602Pro Post Office and reverse updating the list is provided by Personal Office Server. Part of checking for incoming mail can also be transmission of unread messages or the whole mailbox contents.

If check box Refresh message lists on 602Pro Login Server exit in card General of the configuration dialogue box is checked, window Incoming Mail is automatically updated with the contents of the mailbox immediately after the transmission is terminated. In the opposite case, use command Refresh from menu View (hot-key command Ctrl+R) to request for updating.

The service note in the form of an independent message will inform you about execution of this operation.

  For more informations see ...


List of Incoming Mail

The list of incoming mail includes a list of messages which have arrived at your work station and (optionally) also the contents of the mailbox at the 602Pro Post Office.

The list of the incoming mail is opened and handled in a similar way as the list of the incoming mail at the network station.

There are two possibilities how to display the list:

•	Current status on your station

•	The list at your station complemented with a list of uncollected mail in the mailbox at the 602Pro Post Office.

Use command Messages at Parent 602Pro Post Office from menu View to specify the method of display. If the message item is checked, both types of messages will be displayed. Of course, you can view only those messages which have been transferred to your station. Use the configuration to specify the default display – see settings.

Messages which have not yet been transferred from the mailbox at the 602Pro Post Office to your station are written in italics.

The following commands are available for mailboxing when displaying the list of incoming mail:

1.	Collect from Parent 602Pro Post Office

2.	Delete from  Parent 602Pro Post Office.

Both of them can be found in menu Incoming Mail (File), in the floating menu or can be executed by means of buttons from the context toolbar. The commands apply either to items specified by the list pointer or to all of them.

  For more informations see ...


Transferring Messages From the Mailbox

Handling the contents of the Remote Client mailbox at the 602Pro Post Office is called a mailboxing.

The mailboxing can be managed as an independent operation or it can be part of the connection focused on checking the mailbox contents.

When Checking the Mailbox Contents

When checking the mailbox contents, messages can be transferred together with the list of the mailbox contents. To enable this, check box Collect in card Check New Mail in configuration of the Remote Post Office and by setting the two-value switch to request:

•	Unread – only those messages which you have not yet transferred (since the last mailboxing).

•	All messages from Parent 602Pro Post Office – the whole contents of the mailbox.

Mailboxing

We suppose that you have the actual list of messages in the mailbox at your client station. Then you can require the message specified by the list pointer or a group of selected messages.

You have the following commands available in menu File or in the floating menu:

•	Collect from Parent 602Pro Post Office – collects the selected messages and deletes them from the mailbox after being successfully transferred (but still within the same session) (depends on setting the check box in configuration – see previous paragraph).

•	Delete from Parent 602Pro Post Office – deletes the selected messages from the mailbox.

In configuration of the Remote Post Office, you can decide that part of the mailboxing also is the default collection of unread messages or of the whole contents of the mailbox:

•	In the first case you can also receive messages together with the requested message, which arrived into the mailbox since checking its contents and which you do not have on your list at your station yet. Check the box Collect in card Mailboxing and set the two-value switch to Unread.

•	Collecting the entire contents of the mailbox can be important namely when you start the operation of the Post Office of your Remote Client station. Regular collection of the entire contents of the mailbox would probably be time demanding and expensive. Check the box Collect in card Mailboxing and set the two-value switch to All messages from Parent 602Pro Post Office.

Deleting a Message From the Mailbox

Messages can be either copied or moved from the mailbox. In the first case, the messages will be duplicated – they will be stored on your client station as well as in the mailbox at the Post Office. In the second case, after being successfully transferred, the messages will be deleted from the mailbox.

The default setting – whether the message should be deleted or not – is selected in configuration in card General by checking the box Delete received messages from mailbox..

Additional Operations with Mailboxing

Depending on the configuration card of Mailboxing, the following operations can be part of the mailboxing:

•	Transfer of list of mailbox contents

•	Transfer of list of users.

Confirming the Request for a Mailboxing

If the box Request for mailboxing in the configuration card Confirmation is checked, the request for a mailboxing is conditioned by confirming your intentions in the embedded dialogue box. Part of the dialogue box also is the check box Send all outgoing messages from output queue, which if checked will immediately transmit the request to the Personal Office Server.

  For more informations see ...


Transferring a List of Users

You can transmit a list (address book) of users from the 602Pro Post Office to the client station of the Remote User.

The list of users can be transferred as a part of the connection established to check for incoming mail, or as part of the mailboxing.

•	If you want to transfer the list simultaneously with checking the mailbox contents, then check the box Transfer user lists in the configuration card Check New Mail.

•	If you want to transfer the lists simultaneously with the mailboxing, then check the box of the same name in the configuration card Mailboxing.

  For more informations see ...


Sending Messages

The Remote Client station enables you to send mail, fax and modem messages.

The procedure of preparation of the message (recipient selection, creation of message, attachment of files) is described in chapter Message Preparation Window.

Executing the command from the send dialogue box will include the message into the queue. The message is then physically sent by Personal Office Server from this queue.

Let us have a look, when the Personal Office Server is really started and when it tries to send the message.

Immediate Sending

If box Send all outgoing messages from output queue in configuration is checked or if you click the corresponding button on the toolbar in dialogue box Message Preparation, the Personal Office Server will be started immediately upon clicking button Send.

Immediate Starting of Personal Office Server

If you have a message in the queue and you want to start the Personal Office Server immediately, you have several options:

•	Execute command Activate Personal Office Server from menu 602Pro.

•	Click button Personal Office Server in window LoginServer.

•	Execute command Remote 602Pro Post Office from menu 602Pro and then command Send Mail in the subsequent sub-menu.

If you want to send your mail and to collect mail from your mailbox simultaneously, execute command Send and Get Mail (hot-key command Shift+Ctrl+M) or click button on the toolbar.

Sending Within Another Activity

The Personal Office Server will send the queue contents also when other activities concerning the mailbox initiated by commands from sub-menu Remote 602Pro Post Office are requested. The mail will also be sent when mailbox contents checking is requested by clicking button Check Now from the LoginServer window. Another possibility for sending is offered in the periodic checks of mailbox contents at intervals set in Configuration.

Checking Upon Terminating a Program

If box Inform of unsent messages when exiting in card General in Remote Post Office configuration is checked, the queue contents will be checked upon termination of the LoginServer activity. If an unsent message will be found here, you will be notified by an alert about this fact. The messages will not be deleted from the queue when LoginServer is closed down, but there is a danger that the messages would be delayed until the program is started again.

  For more informations see ...


Changing User Password

Access to the local mailbox at your Parent Post Office is protected by your password. This password can be changed from the Remote Client station.

To change the password for the Remote User mailbox, it is necessary to check box Password change enabled in configuration at the Parent Post Office.

Perform the following steps:

•	Execute command Remote 602Pro Post Office from 602Pro and then command Change Password in the subsequent sub-menu.

•	Enter the old password and new password into the dialogue box Change User Password.

•	Confirm both entries and send the requirement on changing the password by means of Personal Office Server to the Parent Post Office.

Wait for acknowledgment on exiting the operation and since this moment on you have to contact your mailbox under the new password.

  For more informations see ...


Communication With the POP3 Mailbox

The 602Pro Mail Client services enable you to communicate with the mailbox created on the Internet network and to send messages to recipients on this network.

Through the Internet network, it is thus possible to exchange messages with any user anywhere in the world. However, the condition is that both of you have the TCP/IP connection to Internet.

The mailbox is created at an arbitrary computer accessible via Internet (POP3 server). The mailboxes are assigned by the connection provider. The provider will also assign a name and a password to you.

Collecting the POP3 Mailbox

To collect the mailbox, you must have a server which enables working with the POP3 protocol. This protocol (Post Office Protocol 3) provides a general definition of method of work with mailboxes on the Internet network. In order to be able to use the POP3 server, you have to know its address, i.e. the IP address or its name, and then the name (and password) of your mailbox.

Sending a Message to Internet

There are two methods of sending a message to the Internet network for you as a user of the 602Pro Mail client program:

•	By means of the 602Pro Post Office Internet server. For this purpose, you have to create a combined profile which enables you to work with the 602Pro Post Office and POP3 simultaneously.

•	By means of direct access with the SMTP (Single Mail Transfer Protocol) protocol. In order to preserve the possibility to work with the Czech diacritic, you can use the so called MIME standard. This standard defines the message format (including the attached files) and enables you to use characters from the upper half of the ASCII table (enabling introduction of national characters). Utilization of the SMTP server assumes that you have created and configured the TCP/IP connection to Internet.

Method of Work With the Mailbox

The mailbox can be checked with respect to its contents (if there are some messages in it or not and if so, how many). The mailbox is collected as a whole and it is not collected based on the selected messages as with a 602Pro mailbox. Together with the collection operation, you can empty the mailbox.

The strategy of work with the POP3 mailbox can be summarized into the following points:

•	It is necessary to create a profile which enables connection of the POP3 mailbox.

•	Starting this profile in the client program will make the tools for configuration of the POP3 user station available.

•	For the POP3 user profile, the window of the LoginServer is extended with indication of the mailbox status.

•	The mailbox must be checked periodically, if it includes registered messages.

•	The registered messages have to be collected from the mailbox to your work station.

•	The received messages can be found among other messages in the list of incoming mail.

•	You have to create and maintain the address books with your own tools.

  For more informations see ...


Profile for Connecting a POP3 User

To connect a Remote User station, you have to use a profile which utilizes the service of „direct access to the POP3 mailbox“.

The profile is created in the universal dialogue box for handling profiles.

The following information must be available to access the mailbox:

•	POP3 server name

•	Name of your mailbox on this server

•	Access password to the mailbox.

If you want to use the SMTP server for sending messages to Internet, you have to enter the following:

•	SMTP server name

•	Your e-mail address.

It is necessary to specify the SMTP server in case that the created profile does not utilize services of the 602Pro Post Office for which there is a server for communication with Internet available.

The existing profile can be extended with other services as required.

  For more informations see ...


Communication of a POP3 User Station
Configuring a POP3 User Station

In addition to the environment settings, the configuration of the Remote User station is extended with settings of access method to the mailbox.

Use the following command from menu Preferences to configure the Remote User station:

•	Options – a universal command used to make settings for environment of the client station.

•	POP3 Settings – opens a special dialogue box with cards for detail specification of access to the mailbox.

If the network is protected against unauthorized access from/to the Internet network, it is necessary to specify the SOCKS server address which controls the Firewall. For this purpose, there is an input field SOCKS Server in card General of the configuration dialogue box.

  For more informations see ...


LoginServer

LoginServer is an independent program which monitors the status of mail on your client station and in the POP3 mailbox without necessity to start the client program.

When using the POP3 user profile, the LoginServer window includes control elements about mail which has arrived to your work station as well as about the status of your POP3 mailbox.

You can carry out the following operations from the LoginServer window:

•	To start the client program with button 602Pro Mail Client.

•	To use button Check Now and to ask to check incoming mail in the POP3 mailbox.

  For more informations see ...


Checking for Incoming Mail

In case of a POP3 mailbox, the check for incoming mail is focused to determine if the mailbox includes messages or not and if so, how many messages there are and how large they are.

There are the following options to check the contents of the POP3 mailbox:

•	Automatically at regular intervals based on settings in the configuration.

•	In the LoginServer window after clicking button Check Now.

•	By command Check Mail from sub-menu POP3.

•	Upon request in configuration at each start-up of the LoginServer.

  For more informations see ...


List of Incoming Mail

The list of incoming mail includes a list of messages which have been transferred from the POP3 mailbox to your work station.

The list of incoming mail is opened in a similar way as the list of incoming mail at the network station.

Messages which represent the contents of the POP3 mailbox cannot be seen here. You can see their number and size only in the LoginServer window.

  For more informations see ...


Transferring Messages From the POP3 Mailbox

Transfer of messages from the mailbox to the Remote Client station is called a mailboxing. The mailboxing can also include deleting the mailbox contents and sending messages from the queue.

The mailboxing can be executed as an independent operation or it can be a part of connection determined for checking the mailbox contents.

When Checking the Mailbox Contents

When checking the mailbox contents, it is also possible to transfer messages. For this purpose, check the box Collect messages from mailbox in card Check New Mail in the POP3 configuration.

Mailboxing

Let us assume, that after checking for the incoming mail the LoginServer announced that some messages arrived for you.

There are the following commands in the POP3 sub-menu available for you:

•	Get Mail – this command collects messages and (depending on setting of the check box in the configuration) deletes them from the POP3 mailbox after the transfer was successfully completed.

•	Send and Get Mail (Ctrl+M) – like in the previous case, this command collects the POP3 mailbox, but in addition to this it checks the queue and if it finds any messages for this mailbox, it will deliver them within the current connection.

If the box Refresh messages list when mailboxing completed in card General of the configuration dialogue box is set, window Incoming Mail will be automatically updated immediately after the transmission is terminated. In the opposite case, it is necessary to request the update by means of command Refresh from menu View (or by means of the hot-key command Ctrl+R).

Deleting Messages From the POP3 Mailbox

Messages can either be copied or transferred from the POP3 mailbox. In the first case, the messages will be stored duplicated – at your station and in the mailbox. In the second case, the messages will be deleted from the mailbox after being successfully transferred.

You can set the default selection – whether to delete the message r not – in configuration in card General by checking the box Always delete received messages from the mailbox.

CAUTION – From the point of view of your environment, messages which were not deleted from the POP3 mailbox will be treated as newly delivered ones. When checking for incoming mail next, you will be told that these messages have been delivered for you and if you transfer these messages to your station, you will get duplicates which differ only in the ID in the dispatch note. The solution is very simple – check the above check box and all messages will be deleted during next mailboxing.

  For more informations see ...


List of Users

When using a POP3 profile, the list of users can include only addresses of users of the Internet network.

The address books are created by the user himself. The procedure is similar to that for working at the 602Pro Parent Post Office. The only difference – or perhaps a simplification – is that in this case only one address type is permitted, which is the address format common on the Internet network.

  For more informations see ...


Sending Messages

Using the POP3 profile, you can send messages to addresses of users of the Internet network.

The message preparation procedure (recipient selection, letter creation, attachment of files) is described in chapter Message preparation window. In this case the recipient selection dialogue box does not include the possibility to specify a „cc“ recipient.

Parameters for the dispatching itself enable you to add a text signature, to determine the time interval for sending and to set the priority. The dialogue box is complemented with a check box used to enable the MIME format. It also enables you to divide a message into sections of a specified size in kilobytes.

The command from the send dialogue box will include the message into the queue. The message is then physically sent from this queue.

Immediate Sending

If the box Send messages from queue immediately in configuration is checked or if you click the corresponding button on the toolbar of dialogue box Message Preparation, the message will be transferred to the server immediately after button Send is clicked.

Using Menu Command for Sending

There are following two command from sub-menu POP3 available to send the messages pending in the queue:

•	Send Mail – transfers messages from the queue to the communication server.

•	Send and Get Mail (Ctrl+M) – transfers messages from the queue to the communication server and simultaneously collects messages from your POP3 mailbox within the same connection.

Check Upon Terminating the Program

If box Inform of unsent messages when exiting in configuration of remote Post Office is checked, the queue contents will be checked upon closing down the LoginServer. If unsent messages are found here, you will be notified by an alert. By closing down the LoginServer the messages are not deleted from the queue, but there is a danger they would be delayed before the program is started again.

  For more informations see ...


Fulltext Searching - Agent602
  Fulltext Search - Agent602

The additional program Agent602 is determined for fulltext searching of indexed messages and documents.

•	Indexing messages

•	Fulltext searching


  Indexing Messages

To perform a fulltext search, it is necessary that the messages are processed in advance by means of the so called indexing. They can be indexed either manually or automatically.

Use the card General of dialogue of command Options in to specify the automatic indexing.

•	If the box Index incoming mail automatically is checked, each message will be automatically indexed at the moment of acceptation.

•	If the box Index archive messages for the last month automatically is checked, the new archived messages will be indexed upon first start-up of the client program in the next month.

If you want to index messages manually right at this moment, execute command Agent602 – Index from menu Incoming Mail (File).

The dialogue box of this command will inform you about the date of the last indexing (if ever performed) and will ask you if you want to index only messages in the basic folder Inbox or if you want to index also messages in sub-folders. Indexing in sub-folder can be interesting for you especially when you use self sorting of incoming mail.

There is a symbol of an impatient blue figure in the bottom right hand side corner of the screen.

If you need to interrupt the process of indexing, you can use the floating menu opened by clicking with the right hand side mouse button above the figure.

You can also include documents of other applications for indexing and fulltext searching. This concerns documents created under word processor 602Text (WinText602 from version 5.0 –autumn ‘97) and all manually indexed documents, whether in environment of older version of WinText602, directly in 602Desk or by means of program Grab602.

  For more informations see ...


  Fulltext Searching

Execute command Agent602 – Search in menu 602Pro or click the button with an image of a blue figure on the toolbar. This opens a dialogue box which consists of two cards. Use card Fulltext to perform fulltext searching.

Enter a word or a group of words in the input field which you want to search in the indexed documents. If some words should occur simultaneously in the document, separate them with ‘&’ character; if occurrence at least of one word is sufficient for compliance, separate the words with a ‘comma’ character.

After specifying the conditions, click button Start.

A special language (Verity Query Language) can be used to specify the query, which enables you to create logical relations between the searched terms by means of various operators. The complete description of the query language itself is beside the framework of this text; if you would require it anyway, we recommend you to contact the Software602 company page  (URL: http://www.software602.com) by means of Internet or to use one of the Internet search services (you will find several thousands of relevant references there).

The result of search is displayed in the bottom section of the dialogue box as a list of files ordered based on the so called score, which is a certain level of concordance with the specified string. Use button Open to view the file below the list pointer. Either it will be loaded into the message viewer or (if this is not a message) an application will be opened based on the record in the registration database.

Standard Searching

If you open the card Standard in dialogue box Agent602, you will be able to use classical searching through files (not messages) according to name, file mask.

  For more informations see ...


Bulletin Board

The bulletin board is a tool determined for inter-company dissemination of information. It can be used to publish generally accessible news of a general character.

The bulletin board can be used only under network profiles.

You can imagine it as a large board divided into windows based on topics into which a passer-by can pin his message, appeal or practice, announcement in general. Other electronic mail users can read the announcement and can immediately reply to the advertising person in the form of a letter. The bulletin board can also be used to gather contributions on a particular topic determined for public, to transmit announcements of an advertising character, etc.

For further information see chapters:

•	Topics and announcements

•	Bulletin board environment

•	Creating a topic

•	Selecting a topic

•	Deleting a topic

•	Adding an announcement to a topic

•	Browsing through announcements

•	Deleting an announcement

•	Replying to an announcement

•	Printing an announcement

•	Saving an announcement into a file

  For more informations see ...


Topics and Announcements

Topics

The bulletin board is valid within the Post Office under which it was created. Its contents consists of various topics which are designated and maintained by persons who have the corresponding right assigned in the Post Office configuration.  The right can be assigned by a person who is the administrator for the Post Office.

Announcement

Each user can write his contribution to the particular topic. These contributions are called announcements. The announcements can be added by all users of the Post Office, irrespective of the assigned rights. Everybody can read the text of the announcement as they like. Theoretically, each topic can include any number of announcements.

The topic can also be only created and left empty; this is in case if you want to give a suggestion for cogitation and expressing oneself. The reply is then delivered in the form of a message to who placed the announcement onto the bulletin board.

  For more informations see ...


Bulletin Board Environment

Use command Bulletin Board from menu 602Pro or click the mouse on the button on the toolbar to open the Bulletin Board.

The window has two sections. The left hand side section includes a list of topics, the right hand side section displays announcements related to the particular topic. The position of the dividing bar is not fix; you can move it by dragging the mouse while having the left hand side button pressed.

We would like to stress at this point, that there is a floating menu which belongs to each section. We shall not mention this in the following text any more.

  For more informations see ...


Creating a New Topic

Topic is a symbolic name for a complex of certain announcements which have a common subject.

Use the following options to create a new topic:

•	Command New Topic from menu Bulletin Board (File).

•	Command New Topic from the floating menu displayed by clicking the section with topics with the right hand side mouse button.

•	Button from the context toolbar.

Enter the name of the new topic into the input field of dialogue box New Topic and click OK. The topic will be included into the section and inserted according to alphabet. At this moment, there are no announcements yet, the announcements will be added by individual users without any limitation in rights.

Caution – you cannot use the above commands (they are grayed), if you have not the corresponding right assigned by the administrator.

  For more informations see ...


Selecting a Topic

By selecting a topic, you make available the list of announcement with the same topic.

To open the topic, use mouse to click on its name in the left hand side section of window Bulletin Board.

Opening the topic will open the text of the first announcement (if any) in the right hand side section of window Bulletin Board.

  For more informations see ...


Deleting a Topic
Removing a Topic

The topic can be deleted including all inserted announcements

Use the following procedure to delete a topic:

1.	In the left hand side section, select the topic you want to delete.

2.	Execute command Remove Topic in menu Bulletin Board (File) or command Delete in the floating menu.

3.	Confirm your intentions.

You can delete the topic only if the administrator assigns you the right to edit the topics.

  For more informations see ...


Adding an Announcement to a Topic

Every Post Office user can add an announcement to the particular topic. It is possible (and desirable) to add the whole range of announcements to each topic.

How to create an announcement:

1.	Select the required topic in the left hand side section.

2.	Go to the right hand side section and execute command New Announcement from menu Bulletin Board (File) or from the floating menu.

3.	The command opens a dialogue box for entry of text of the announcement in which its text is written.

4.	Use command Save from menu  File or from the floating menu to store the finished announcement.

Compared with ordinary text files, there is one essential difference when entering the text: the announcement which has been once created and stored is final and cannot be additionally modified. This necessity, which seems to be surprising at first sight, ensues from the principle of the bulletin board. You also cannot change an advertisement or announcement which you have once submitted; you only can replace it with a new text as a whole.

Before entering the announcement, you can change some editor parameters. Execute command Editor Settings from menu Bulletin Board (File) or from the floating menu. You also can use the button from the context toolbar. The dialogue box enables you:

•	To perform indentation

•	To perform wrapping

•	To use the functional meaning of the Tab and Enter keys.

  For more informations see ...


Browsing Through Announcements

Theoretically, each topic can include any number of announcements. Announcements added by various authors are numbered as they are added to the bulletin board (the first one is always the oldest one).

The heading section includes the author of the announcement and date when it was added to the bulletin board. The ordinal number indicator of the displayed announcement is on the right hand side. Below this indicator, there is an announcement list box for browsing with a mouse.

The work area of the announcement text viewer occupies a larger part of the section. If the text is large, you can shift it up or down (left or right) in the window by means of the keyboard commands or using the horizontal or vertical mouse scroll bar.

To browse through the announcements of the same topic, you can use the mouse and the above mentioned right top list box or instructions or hot-key commands:

•	To move to the next announcement, use command Next from menu Bulletin Board (File) or the floating menu or the hot-key command Ctrl+PgDn.

•	To move to the previous announcement, use command Back from menu Bulletin Board (File) or the floating menu or the hot-key command Ctrl+PgUp.

  For more informations see ...


Deleting an Announcement

You can remove (delete) the actual announcement, i.e. the one which is currently displayed on the screen.

To delete an announcement, use Delete from menu Bulletin Board (File) or from the floating menu, hot-key command F8 or the button from the context toolbar. A confirmation required to each deletion.

The following rules apply when deleting an announcement:

•	Each author can delete his own announcements only.

•	The administrator and the person authorized by him has the right to delete announcements of other authors.

  For more informations see ...


Replying to an Announcement

Yes, if you feel like replying to an announcement or at least to give a piece of your mind to the author when viewing the announcements, you can react through the services of your Post Office.

The procedure is the same as when replying to a message. Execute command Reply to Sender from menu 602Pro or execute command F2. This activates a message preparation window in which the author’s address is automatically pre-selected. And now you can write to him what you like or dislike with his announcement and then send the message.

To give you more comfort of concentration on your message, you have a possibility to copy the announcement text into you reply.

Do not forget, that your name will be given in the heading of the message as the sender!

After sending the message, the program takes you back into the environment of the last viewed announcement.

  For more informations see ...


Printing an Announcement

The text of the announcement can be printed on any printer installed under your Windows.

The printing procedure is simple:

1.	Select the topic and announcement.

2.	Execute command Print from menu Bulletin Board (File) or from the floating menu, shortcut Ctrl+P – or click button with the printer symbol in the context toolbar.

  For more informations see ...


Saving an Announcement Into a File

You can store the text of any announcement into a text file.

Use the following procedure:

1.	Select the topic and announcement.

2.	Execute command Save As from menu Bulletin Board (File) or from the floating menu or click button with the printer symbol in the context toolbar.

3.	This opens a standard Windows dialogue box for selection of a drive, directory and file into which you want to store the text.

  For more informations see ...


Mail602 LoginServer
602Pro LoginServer

602Pro LoginServer is an independent program which monitors the status of the 602Pro Post Office user mailbox without necessity to start-up the „large“ Client program.

The 602Pro LoginServer has other two functions:

•	Management of address books which have been loaded (the address books are maintained during operation of the 602Pro LoginServer).

•	Start-up of communication servers (FaxMailServer, SMTP/POP3 communication).

The following chapter deals with operation of the 602Pro LoginServer:

•	Start-up of program and its window

•	Indication of mail arrival

•	Possibility to change a working profile

•	Program Exit.

  For more informations see ...


Opening and Hiding the Program Window
Start-up of the 602Pro LoginServer and its Window

It is advisable to leave the program running with a minimized window as one of the jobs.

Start-up

The 602Pro LoginServer is started-up:

•	At every start-up of the Client program.

•	Individually as a M602SCAN (or M602SC16) program

Use environment setup to change the method of display of the 602Pro LoginServer window at start-up of the client program. If the box Hide 602Pro Login Server window is checked, the window will be minimized. In the opposite case, the 602Pro LoginServer window will be displayed over the Client program window.

Window contents

The 602Pro LoginServer includes a set of time data items about the last check of mailbox status; the range of these data items depends on the working profile. There are buttons Check Now in the remote user sections and the POP3 user mailbox. Clicking these buttons creates a request for checking the contents of the appropriate mailbox. There is a button 602Pro Mail Client in the incoming mail section which is used to start-up the client program (if the program is running, the button opens its window).

There are three or four buttons in the bottom part of the window:

•	Personal Office Server – only with remote user profiles - starts-up the communication server.

•	Other Profile – terminates the 602Pro LoginServer’s operation (and also the client program, if running) and opens a dialogue box for selection of a new profile.

•	Exit – terminates the 602Pro LoginServer’s operation (and also the client program, if running)

•	Hide – minimizes the 602Pro LoginServer window

If the FaxMailServer is active at this moment, then status information about the executed operation is displayed below the buttons.

Minimizing the Window

A yellow envelope in the right hand side bottom corner of the Windows 95 window informs you about existence of the 602Pro LoginServer, whose window is minimized. Use button Hide to minimize the server open window.

Restoring the Window Display

Double-click the envelope to open the program window in the standard size. Use command 602Pro LoginServer from menu 602Pro to open the 602Pro LoginServer window from the Client program.

Caution!

Exiting of the 602Pro LoginServer operation simultaneously terminates operation of the Client program (if running).

  For more informations see ...


Changing a Profile

You can change the current working profile from the 602Pro LoginServer environment.

Click button Other Profile in the bottom section of the dialogue box. Select a pre-prepared profiles from the menu. After confirming your intentions, the 602Pro LoginServer’s operation (and the client program, if appropriate) under the existing profile is terminated.

Then the profile selection dialogue box follows. The dialogue box is the same as that for starting a client program or the 602Pro LoginServer itself. You can select the required profile here or to create a new profile, if needed.

  For more informations see ...


Indication of Mail Arrival

The 602Pro LoginServer window monitors changes of status of your 602Pro Post Office mailbox or the POP3 mailbox.

The range of check and control elements in the 602Pro LoginServer windows depends on the currently used profile.

Windows Incoming mail and Return receipt are always displayed. They provide information, how many new unread messages and how many new return receipts (the return receipts are not given, if this concerns only a profile determined for sending fax messages) are in your local mailbox since last checking.

Network User Profile

There is a time data item under the above windows which informs you, how many minutes and seconds elapsed since the last check of the mailbox. The interval between two checks is set in card Receive in the Environment Setup dialogue box. If you do not want to wait, you can click button Check Now and request the check immediately.

If there is a new mail for you and you want to view it, you have to start-up the client program. Click button 602Pro Mail Client to start the program and to open the list of incoming mail.

602Pro Remote User Profile

When opening this profile, the 602Pro LoginServer includes section Uncollected messages at the Parent Post Office. Windows Number of messages and Total size provide information about the mail at the Patent Post Office. If you want to update the information, click button Check Now.

POP3 Mailbox User Profile

When using this profile, the 602Pro LoginServer window includes section POP3 mailbox. Windows Number of messages and Total size provide information about mail in the mailbox which you have not read yet. The information relates to the last contact with the mailbox; if you want to update the information, click button Check Now.

  For more informations see ...


Program Exit

The 602Pro LoginServer must be running during the whole period of operation of the Client program.

The question is, what the 602Pro LoginServer should do when you close down your Client program. It either can terminate its operation together with the 602Pro LoginServer or it can remain on „stand-by“ and check if there is a new message for you. There is a check box Exit 602Pro LoginServer Simult. with 602Pro Mail Client in card General in the configuration dialogue box of the Client program. If you leave this box unchecked, the 602Pro LoginServer will remain in operation until you terminate its operation.

  For more informations see ...


Teletext

The environment of the 602Pro electronic Post Office is adapted for displaying information received by means of teletext. To enable reception of the teletext signal, you have to purchase special software (teletext gateway) and hardware options.

For further information, see chapters:

•	Importance of teletext

•	Viewer of teletext pages

•	Selecting and displaying teletext pages

•	How can you utilise information from the teletext pages?

•	Single and permanent requirements

•	Complementing and modifying comment texts

•	Deleting pages from the list


Importance of Teletext

Teletext is a medium of communication which enables transmission of information by means of the television network. It is mostly used to transmit data of teletext and pseudo-graphic type and to display them on the user set.

The information can be transmitted in one direction only, from the centre to the user, but the advantage is that the information is transmitted to an unlimited number of users at one time. The teletext provides information which is not only generally applicable (e.g. news), but also specialised in commerce (offers, advertisements, etc.). It is to an advantage, that this information is always up-to-date in which standard communication media cannot compete.

Practically, the transmission of teletext information is realised by means of so called television signal hidden lines. Thus, the user can watch the current TV program and receive the teletext news-bulletin. The transmission speed is variable, practically it ranges between 15 and 80 pages per second depending on the particular implementation at the transmitting side.

Do you Have a Teletext Installed?

The teletext must be duly installed and configured within your Post Office.

This is the job for your administrator. Integration of support of teletext display into the electronic mail avoids necessity for an ordinary user to install any additional software.

Every attempt for working with an incorrectly installed teletext is rejected.

What are the Advantages of Reception of Teletext in 602Pro?

Compared with normal watching by means of a TV set, reception of teletext information in the 602Pro electronic mail network features several important qualitative improvements.

The advantages of teletext in 602Pro are:

•	They are available to all participants of the Post Office at which the teletext is operated; all of them need a single TV set.

•	All teletext pages are available at one time because they are continuously stored and updated.

•	Updating of the selected teletext pages can be indicated by a signal on the computer monitor upon request in a similar way as for a standard message.

•	The teletext pages can be seen on the screen of your local station in the same form as on the TV screen (including diacritic, colours etc.).

•	Information included in the teletext can be monitored as a text and used in own applications everywhere the text can be processed (not only in word processors but also in spreadsheets and database applications, etc.).

The teletext is monitored continuously through a station controlled by means of a teletext gateway. Therefore you can use your local station as if no reception takes place.


Viewer of Teletext Pages

There is an integrated viewer available for viewing teletext pages.

There are two methods how to enter the teletext viewing windows:

•	By means of command Teletext from menu 602Pro.

•	By means of button from the toolbar.

The teletext viewing window consists of three sections:

•	Section for selecting the broadcasting station or the favourite pages (upper left)

•	Section for selecting a page (upper right)

•	Section for displaying the page contents.

Size of the page contents display section can be changed while simultaneously changing the size of both upper sections by means of dragging the horizontal line. The respective size of both upper sections is also variable and can be changed by dragging the vertical line, which divides those two sections.


Selecting and Displaying Teletext Page
Selecting and Displaying a Teletext Page

The teletext viewer enables you not only to display pages, but it also enables their selection and selection of the broadcasting station.

The upper right section shows a list of teletext pages related to the selected station. There is a number with each of the list item and a brief description (if exists), so called annotation. The contents of the page below the list pointer is displayed in the viewer section.

Pages and Sub-pages

Before going further, first we have to explain the concept of a sub-page. Each teletext page is limited to one screen page. If there is more information, the page can be divided into several sub-pages (each of them on an individual screen page). The page can be selected directly, it is identified only by its number. Then it is possible to browse through individual sub-pages (back and forward).

Selecting Pages and Sub-pages

Use the following options to select the displayed information:

•	To select a page, place the section pointer for page selection. To facilitate the selection, you can press the numerical key which moves you to the corresponding “hundred” (e.g. pressing key 3 will set page No. 300).

•	To move to the next /previous sub-page, you can use command Previous Page and Next Page from menu File or from the floating menu or you can use hot-key commands Alt+ · or Alt+ · .

The heading of the displayed page includes the numberof the page. If the page consists of two or more sub-pages, the heading also includes an indicator in the form of [n/m], which informs you that you are viewing n-th sub-page out of m. For example, 2/5 means that you are viewing the second page out of five. The heading also includes information about the broadcasting station and time when it was released for broadcasting.

Combined Pages

Some pages have so called combined pages. These combined pages enable faster searching of information by means of direct selection of the consequential range of pages. If the combined pages exist, their list is shown in the bottom section of the window. There are four of them; for example, with page 100 you can find items Index, Home, World and Sports. To display them, press keys A, B, C or D (for each item from left to right).

Modifying the Display Method

If you want the page display to conform to the momentary adjustment of dimensions of the viewer section, execute command Extend from menu Display (the ‘check’ sign will be displayed to the left of the item). In the opposite case, the page will be displayed in its actual size and dimensions, it means incomplete. If you do not want to conform the image to the dimensions of the section, maximise the teletext viewer window.


How Can you Utilise Information From the Teletext Pages?

The teletext information can be read, but it also can be actively utilised

If you are not satisfied with the intellectual acquisition you get by reading the teletext, then you can do the following with the information from a page:

•	To store into a text file

•	To store into a graphic file

•	To print it out.

Saving a Text

Use command Save Text from menu Teletext or from the floating menu to store the contents of one page or several consecutive pages.

The command dialogue box will enable you to select the range of pages and file name into which you want to store the information. The file will be a purely text file, so that you will be able to read and process its text in any word processor. Coding of the Czech language will correspond to Windows (EECS).

Storing in the Form of a Bitmap

The displayed page can be stored as a bitmap. To do so, use command Save Image from menu File or from the floating menu.

Print

You also can print out the displayed page. There is a common pair of commands available in menu Teletext or in the floating menu.

•	Print - To start printing a page.

•	Printer Settings - To select a printer and to set its parameters.

Copying Teletext Pages Into a Clipboard

You can copy the teletext displayed page into a clipboard and to paste it as any other ordinary text.


Single and Permanent Requirement
Single and Permanent Requirements

The teletext pages are updated at time intervals specified by the administrator in the server configuration. The contents of the selected page can be updated preferentially (out of sequence) based on your requirements.

The contents of pages in the list of pages loaded on a regular basis are stored into the permanent disk file located in the directory configured for operation of the teletext server.

There can be two kinds of requirements on updating of a page or pages:

•	Single updating - If you need a single updating of a page which comes into question with pages which are not loaded on a regular basis (or are not loaded as often as you need).

•	Permanent updating - If you want to update the selected page on a regular basis.

Single Requirement

Use command Requirement from menu Teletext or from the floating menu to create a single requirement. In dialogue box Requirement, specify the page number or the range of pages which you want to update. If you want to have this requirement confirmed with a service note, check the box Send Note.

The information field in the bottom section of the dialogue box includes information about the time interval in which the page is updated.

Permanent Requirement

The page with a permanent requirement is designated with an exclamation mark to the right of the number.

The permanent requirement is created for single pages. Use command Permanent Requirement from menu Teletext or from the floating menu to create such requirement. In dialogue box Requirement, specify the number of the page you want to update on a regular basis and specify the time interval in minutes in the bottom section of the dialogue box. Set switch Permanent Requirement to position Set.

Use similar procedure to cancel the requirement - set the switch in the dialogue box to position Cancel.

If your list does not contain some pages, you can included them by setting the permanent requirement.


Complementing and Modifying a Comment Text
Complementing and Modifying Comment Texts

You can complement and modify comments in the section with the teletext pages.

Use the following procedure:

1.	Place the section pointer at the page for which you want to complement or modify the comment.

2.	Execute command Comment from menu Teletext or from the floating menu.

3.	In the input field of the dialogue box, enter the comment text (or modify the existing text) and confirm by button OK.


Deleting a Page From the List

You can delete some pages from the list. The procedure is simple - place the section pointer at the page and execute command Delete from menu Teletext.


MAPI support

What is MAPI

MAPI (Messaging Application  Programming Interface) is a universal interface for transmission of messages created by Microsoft and used in Windows (3.11, 95,  NT). This means that it is an interface which enables any MAPI client program to work with an arbitrary Post Office system and thus to send and process messages irrespective of the type and manufacturer of the communication tools.

MAPI Support Within a 602Pro Post office

MAPI is an additional program for the 602Pro Post Office which enables the Post Office to be accessed by any MAPI client (Exchange, Windows Messaging, Outlook, sending from MS Word, MS Excel etc.). 602Pro Client access the 602Pro Post Office directly. It means that MAPI interface is not required for its operation. The MAPI interface of the 602Pro Post Office supports sending messages to 602Pro users and Internet recipients by means of the 602Pro Post Office and its communication servers

Depending on configuration, it also enables you to view and further processing of 602Pro Secure Mail and Internet messages which arrived into the 602Pro user mailbox.

MAPI Support for a 602Pro Post Office remote User

To access the Remote User messages, you also can use the MAPI interface, however the requirement on mailboxing and start-up of MailServer must be done from the 602Pro Client environment. Practically, it can be rather utilized namely for sending from MS Word or Excel than for a routine work with Exchange etc.


Using MAPI for Data Transmission

The MAPI interface can also be utilized for automatic transmission of data between applications. The application creator does not have to care about properties of the particular Post Office (602Pro in our case) and can create a general application which sends messages/files and processes the incoming messages/files, this all being done by means of standard Simple MAPI functions which support common 32-bit development tools (VisualBasic, C++, Delphi, but also FoxPro, VOC etc.).

Installation and Utilization of the 602Pro Post Office MAPI interface

There is a special installation floppy disk for those 602Pro Post Office users who decide to use the MAPI interface. The MAPI interface for 602Pro supports only 32-bit operating systems, i.e. W95 and NT. Before the installation itself, it is necessary to install the client MS Exchange (Windows 95) or MS Windows Messaging (Windows NT 4.0).

From this point on, we shall be speaking about Exchange, unless explicitly specified otherwise, the same will apply to Windows.

During the installation, necessary files will be copied into Windows, essential configuration files will be loaded and the profile for Exchange will be created or edited. After the installation is complete, you can start-up the Exchange program and monitor the transfer of messages from the 602Pro Post Office mailbox into the Exchange environment by means of the MAPI interface.

Main Steps for Installation

•	Service selection - Select this service for operation of 602Pro Post Office, select other services according to your deliberation.

•	Entering the profile name: The 602Pro Post Office Post Office MAPI interface will be operated in this profile in Exchange.

•	Specifying the M602.EMI path: Specification of path in which  the 602Pro Post Office Post Office or Remote Client basic configuration file can be found.

•	It is necessary to enter the name and password for a LAN type Post Office or for a Remote Client; the password is not required for a NET Post Office.

•	Specify, if you require to convert 602Pro Secure Mail messages into the format accessible with the MAPI interface and if you wish to leave the converted messages in the 602Pro mailbox or to delete them from the 602Pro mailbox after being transferred. If you need the MAPI interface only for sending (e.g. from MS Word), do not select neither of these switches.

•	The configuration of MS Exchange needs to enter the path to the list of recipients, i.e. those recipients who you select manually in the MS Exchange environment. The selection does not concern the address book accepted from the 602Pro Post Office.

•	In the end, you have to select if you wish to start-up MS Exchange upon starting Windows or not.

•	After completing the installation, start-up MS Exchange and verify the sending function and based on configuration also reception of the 602Pro Secure Mail messages.


OBSAH

Program Mail602 Klient

Profily

Seznamy adresátù

Posílání zásilek

Pøíjem zásilek

Konfiguraèní dialogy - pøehled

Vzdálený klient Mail602

Komunikace s POP3 schránkou

Fulltextové vyhledávání - Agent602

Vývìska

Mail602 LoginServer

Teletext

Podpora MAPI

Pøehled pøíkazù

Podrobný obsah najdete pod tlaèítkem Témata tohoto okna


Selecting From the List

To select one item from the list, place the list pointer - either by means of a cursor key or by clicking with the mouse button.

To select a group of single items, click each item individually with key Ctrl presses down. To move the list, use the right hand side scroll bar.

To select a continuous group of items, place the pointer at the first (last) item of the group and click the last (first) item with key Shift pressed down.

You also can use the keyboard for selection. First use command Shift+F8 to switch to the selection mode and then use the space bar to select the required items.


Sorting the List and Column Width

The lists are sorted according to date and time by default.

There are the following options to sort the list:

•	Use the mouse to click the gray button in the column heading according to which the list is to be sorted. If necessary, there is an arrow on the button showing the sorting direction. The sorting direction (ascending or descending) can be determined with a small floating menu displayed by clicking the right hand side mouse button.

•	Use command Sort from menu View and select the sort criteria from the dialogue box. The dialogue box items depend on the list to which the command is applied.

The column width can be changed by dragging the parting line between the buttons with the mouse. In this case, the mouse cursor has a shape of a bi-directional horizontal arrow.


Updating a List

Use the following options to update the list by re-loading:

•	Command Refresh from menu View

•	Command of the same name from the floating menu

•	Hot-key command Ctrl+R.


Printing a List

Use the following options to print a list:

•	Command Print Message List from menu File

•	Command of the same name from the floating menu

•	Hot-key command Ctrl+P

•	Button from the context toolbar.

Before printing, it may be advisable to sort the list according to the selected column or to change the column width.

If the lists are printed in „strange way“ (incorrect diacritic), try to set another font for printing.


TCP/IP Connection to Internet

When making a connection to Internet, you will be interested in questions concerning TCP/IP connection of your computer or network to this network. We assume, that you have the corresponding data available from your provider and that you do not know what to do with them now.

Caution - all operations described in the following chapters require to restart the computer. Otherwise the installed parts will not be included into the system and you could be surprised then.

You will be prompted to restart the computer after installation of every part. If you make several installations, you can carry out the restart operation only once, after all installations are completed.

When installing adapters and protocols, you will need source installation floppy disks or a CD. Prepare everything in advance to avoid running around the room furiously and trying to find out who has floppy disk #15 which the stupid computer obstinately requires you to insert.

A situation can arise during the installation when some driver parts have been installed sometime before, but in a different language version. The installation offers you a possibility to overwrite the parts, but it is not necessary. It will have no effect, if you leave the original version.

•	Installation for Windows 95

•	Some terms


Windows 95

Installing a Telephone Adapter

If a dial-up connection will be use, you have to install a telephone adapter.

1.	Click button Start.

2.	Execute command Settings.

3.	Execute command Control panels.

4.	Double-click icon Network in window Control panels.

5.	Open card Configuration in dialogue box Network and click button Add.

6.	Select item Adapter in dialogue box Select Type of Network Component.

7.	Select item Microsoft in the left hand side section of dialogue box Select Network Adapter and item Telephone Adapter in the right hand side section.

Installing the TCP/IP Protocol

In order that your computer can communicate with Internet through the TCP/IP connection, you have to install the set of TCP/IP protocols into the operating system. Use the following procedure for the permanent and dial-up connections:

1.	Click button Start.

2.	Execute command Settings.

3.	Execute command Control Panels.

4.	Double-click icon Network in window Control Panels.

5.	Open card Configuration in dialogue box Network and click button Add.

6.	Select item Protocol in dialogue box Select Type of Network Component.

7.	Select item Microsoft in the left hand side section of dialogue box Select Network Protocol and item TCP/IP in the right hand side section. Click button OK to install the set of the TCP/IP protocols and include them into the Windows 95 operating system.

To install properties of the installed protocols, use dialogue box TCP/IP, which you open in dialogue box Network by clicking button Properties. Card IP Address enables you to select if the IP address will be static (in this case, set the switch to Enter IP Address Manually and enter the IP address into field IP Address), or dynamic (in this case set the switch to Get IP Address From DHCP Server).

If the connection is not established through SOCKS, your provider must specify the server IP address (this is entered in card Gateway) and the DNS address (this is entered in card Configuration DNS).

If the connection is established through SOCKS, specification of the gateway is not required. In this case, the DNS address is the same as the IP address of the computer on which the SOCKS server is operated.

Dial-up Connection

The dial-up connection enables your computer to access Internet by dialing-up to the network node computer. In this case, you have to install the software support for dial-up connection of networks and to have data about provider of this connection available:

•	Telephone number of the Internet node computer

•	Assigned name under which you will login

•	Assigned user password.

If you make a dial-up connection, there can be two types of addresses: either static or dynamic. Use the following procedure to determine the connection method:

1.	Click button Start.

2.	Execute command Settings.

3.	Execute command Control Panels.

4.	Double-click icon Network in window Control Panels.

5.	Open card Configuration in dialogue box Network.

6.	In the upper section of the dialogue box, set the list box to item TCP/IP–Telephone Adapter and click button Properties.

7.	This displays a dialogue box TCP/IP Properties in which you can open card IP Address.

Static IP Address

Set switch in card IP Address to Enter IP Address Manually.  Enter the IP address into field IP Address which you obtained from you provider. The IP address consists of four number 0 to 255 separated by a dot. Specify the sub-network mask only if you got it from your provider.

Dynamic IP Address

Set switch in card IP Address set to Get IP Address From DHCP Server.

DNS Address

The IP address of the computer providing the service of Domain Name Server (you got it from your provider) in card DNS Configuration. The address is entered for both static and dynamic addresses.


Installing Software Support

•	Click button Start.

•	Execute command Settings.

•	Execute command Control Panels.

•	Double-click icon Add or Delete Programs in window Control Panels.

•	Open card System.

•	Double-click item Communication in section Parts.

This opens dialogue box Communication. Use mouse click to check Dial-up Connection to Network.

After confirming with button OK, the necessary support is installed. If you do not have the Windows 95 installation components available at this moment, you will be prompted to insert the installation floppy disks.


Creating a New Connection

1.	Double-click icon This Computer in the Windows 95 working area.

2.	Locate and run icon Dial-up Connection to Network in window This Computer.

3.	Double-click icon Create a New Connection in window Dial-up Connection to Network.

This opens a dialogue sequence for creating a new connection:

•	In the first dialogue box, name and select the modem type which is installed; by clicking button Configure you can check or modify settings of the modem parameters.

•	In the next dialogue box, specify all items for the telephone number of computer to which you are going to connect with the telephone to enable you to access Internet.

•	In the third dialogue box, confirm the settings and enable completing of installation of the new connection.


 Modifying the Configuration

In window Dial-up Connection use the right hand side mouse button to click the connection icon for which you want to change the properties. This will display a floating menu in which you have to execute command Properties. Executing the command opens a dialogue box with a name according to the name of your connection. Set the required parameters in card General.


Displaying a Terminal Window

There are two check boxes in card Possibilities with the above dialogue box, which enable you to require display of the terminal window before and after the connection is established.

If you check the box Display the Terminal Window After Dial-up, there are two possibilities:

•	The provider enables you to use APOP for connection - then you have to enter only your user name and password.

•	The provider does not support APOP - then you have to specify the script. The script was supplied by the provider for you or you have to create it yourself.


Creating Your Own Script

•	Click button Start

•	Execute command Control Panels.

•	Click icon Add or Delete Programs.

•	Open card System.

•	Click button From Floppy Disk.

•	In window Installation From Floppy Disk enter the access path to file MAPLUS.INF (if you install from a CD, for example F:\APPTOOLS\DSCRIPT\MAPLUS.INF.

•	Confirm the selection by clicking button OK.


Some Terms

Static IP Address

The provider will supply you with an exact IP address and mask for connection which you have to enter manually into the corresponding dialogue boxes. In this case, the IP address is fix and cannot be changed.

Dynamic IP Address

When establishing a connection to the server, an address from the DHCP server  (Dynamic Host Configuration Protocol) is automatically assigned to your computer. This server is located at the provider and always assigns a different address to your computer for each connection.

DNS

DNS stands for Domain Name Server. Inquiry** about this server performs conversion of symbolic computer addresses on Internet to IP addresses. It is possible to communicate with the destination computer only after the address is found.


List of commands
List of Commands   detail list  in alphabetic order

Menu 602Pro

Menu Incoming Mail (File)

Menu Outgoing Mail (File)

Menu Message Preparation (File)

Menu New Fax Message (File)

Menu Address books (File)

Menu Bulletin Board (File)

Menu Edit

Menu View

Menu Preferences

Menu Window

Menu Help


Detail list of commands
Detail List of Commands    menu summary   in alphabetic order

Menu 602Pro

New Message

New Message to Local Users

New Fax Message

Note to Local Users

Reply to Sender

Reply to All

Forward

Inbox

Outbox

Address Books

Bulletin Board

602Pro LoginServer

Information

Agent602 - Search

WWW Browser

POP3

Check Mail (POP3)

Collect List of Messages

Get Mail (POP3)

Send Mail (POP3)

Send and Get Mail (POP3)

Settings (POP3)

Remote 602Pro Post Office

Check Mail (Remote)

Send Mail (Remote)

Send and Get mail (Remote)

Change Password (Remote)

Settings (Remote)

602Pro Administrator

Activate Personal Office Server

Follow Me

Activate Now

Activate on 602Pro LoginServer shut down

Deactivate

Settings

Exit incl. LoginServer

Exit

Menu Incoming Mail (File)

Properties

Open

Mark as Read

Mark as Unread

Attached files

Copy to Folder

Move to Folder

Reply to Sender

Reply to All

Delete

Copy to Inbox

Collect from 602Pro Parent Post Office

Delete from 602Pro Parent Post Office

Print Message List

Create Folder

Rename Folder

Remove Folder

Set as Default

Directory with Folders

Set Period

Agent602 - Index

Exit

Menu Outgoing Mail (File)

Properties

Open (Outgoing Mail)

Attached Files

Edit

Postpone

Reactivate

Delete (Outgoing Mail)

Print Message List (Outgoing Mail)

Set Period

Agent602 - Index

Exit (Outgoing Mail)

Menu Message Preparation (File)

New Text

Load Text

Save Text

Save text As

Print

To

CC

Files

Voice Message

Send

Send Delivery Confirmation

Send Note to Local Users

"Blind" Copies

Registered Mail

Add Text Signature

Transmission Interval

Send Immediately

Priority

Internet Message Format

Exit (Message Preparation)

Menu New Fax Message (File)

New Text

Load Text

Save Text

Save Text As

Editor Settings

Print

To

Files

Send

Send Delivery Confirmation

Add Text Signature

Transmission Interval

Send Immediately

Priority

Exit

Menu Address Books (File)

Address

New Address

Copy to Address Book

Delete

Collect Mailbox

Print Address Book

New Address Book

Save Address Book As

Rename Address Book

Remove Address Books

Nicknames

Transfer Lists from Parent 602Pro Post Office

Refresh Address Books

Exit

Menu Bulletin Board (File)

New Announcement

Save

Save as

Previous

Next

Delete

Editor Settings

Print

New Topic

Remove Topic

Exit

Menu Edit

Back

Cut

Copy

Paste

Clear

Select All

Find

Find Next

Replace

Add Text Signature

Menu View

Toolbar

Context Toolbar

602Pro Toolbar

Status Bar

Toolbar Setting

Layout

First Three Lines of the Message

All Messages

Only Non-readed Messages

No Messages

Font

Sort

Refresh

Menu Preferences

602Pro Mailbox Settings

POP3 Settings

Remote 602Pro Post Office

Personal Office Server

Follow Me

Filter & Forward

Options

Profile Wizard

Profiles Profiles

Menu Window

Cascade

Tile

Arrange icons

Minimize All Windows

Menu Help

Contents

Context Help

Using Help

About 602Pro Client Application


Alphabetic summary
Alphabetic Summary   summary based on menu

602Pro Administrator

602Pro LoginServer

602Pro Mailbox Settings

602Pro Toolbar

A

About 602Pro Client Application

Activate Now

Activate on 602Pro LoginServer shut down

Activate Personal Office Server

Add Text Signature (Edit)

Add Text Signature (Fax)

Add Text Signature (Letter)

Address

Address Books

Agent602 - Index (Inbox)

Agent602 - Index (Outbox)

Agent602 - Search

All Messages

Arrange icons

Attached files (Inbox)

Attached Files (Outbox)

B

Back

"Blind" Copies

Bulletin Board

C

Cascade

CC

Change Password (Remote)

Check Mail (POP3)

Check Mail (Remote)

Clear

Collect from 602Pro Parent Post Office

Collect List of Messages

Collect Mailbox

Contents

Context Help

Context Toolbar

Copy

Copy to Address Book

Copy to Folder

Copy to Inbox

Create Folder

Cut

D

Deactivate

Delete (Address Books)

Delete (Bulletin Board)

Delete (Inbox)

Delete (Outbox)

Delete from 602Pro Parent Post Office

Directory with Folders

E

Edit

Editor Settings (Fax)

Editor Settings (Bulletin Board)

Exit (602Pro)

Exit(Address Books)

Exit (Bulletin Board)

Exit (Fax)

Exit (Inbox)

Exit (Letter)

Exit (Outbox)

Exit incl. LoginServer

F

Files (Fax)

Files (Letter)

Filter & Forward

Find

Find Next

First Three Lines of the Message

Follow Me

Font

Forward

G

Get Mail (POP3)

I

Inbox

Information

Internet Message Format

J

K

L

Layout

Load Text (Fax)

Load Text (Letter)

M

Mark as Read

Mark as Unread

Menu 602Pro

Menu Address Books (File)

Menu Bulletin Board (File)

Menu Edit

Menu Help

Menu Incoming Mail (File)

Menu Message Preparation (File)

Menu New Fax Message (File)

Menu Outgoing Mail (File)

Menu Preferences

Menu View

Menu Window

Minimize All Windows

Move to Folder

N

New Address

New Address Book

New Announcement

New Fax Message

New Message

New Message to Local Users

New Text (Fax)

New Text (Letter)

New Topic

Next

Nicknames

No Messages

Note to Local Users

O

Only Non-readed Messages

Open

Open (Outgoing Mail)

Options

Outbox

P

Paste

Personal Office Server

POP3

POP3 Settings

Postpone

Previous

Print (Bulletin Board)

Print (Fax)

Print (Letter)

Print Address Book

Print Message List

Print Message List (Outgoing Mail)

Priority (Fax)

Priority (Letter)

Profile Wizard

Profiles

Properties (Inbox)

Properties (Outbox)

Q

R

Reactivate

Refresh

Refresh Address Books

Registered Mail

Remote 602Pro Post Office

Remote 602Pro Post Office (Setting)

Remove Address Books

Remove Folder

Remove Topic

Rename Address Book

Rename Folder

Replace

Reply to All

Reply to All (Inbox)

Reply to Sender

Reply to Sender (Inbox)

S

Save

Save Address Book As

Save as

Save Text (Fax)

Save Text (Letter)

Save Text As (Fax)

Save Text As (Letter)

Select All

Send (Fax)

Send (Letter)

Send and Get Mail (POP3)

Send and Get mail (Remote)

Send Delivery Confirmation (Letter)

Send Delivery Confirmation (Fax)

Send Immediately

Send Immediately

Send Mail (POP3)

Send Mail (Remote)

Send Note to Local Users

Set as Default

Set Period (Inbox)

Set Period (Outbox)

Settings (Follow Me)

Settings (POP3)

Settings (Remote)

Sort

Status Bar

T

Tile

To (Fax)

To (Letter)

Toolbar

Toolbar Setting

Transfer Lists from Parent 602Pro Post Office

Transmission Interval

Transmission Interval

U

Using Help

Voice Message

V

W

WWW Browser

X

Y

Z


Menu 602Pro

This menu opens a list of commands which make the main client program functions available (handling the sent and received mail, message or fax message preparation, etc.).

The menu includes the following commands:

New Message

New Message to Local Users

New Fax Message

Note to Local Users

Reply to Sender

Reply to All

Forward

Inbox

Outbox

Address Books

Bulletin Board

602Pro LoginServer

Information

Agent602 - Search

WWW Browser

POP3

Check Mail (POP3)

Collect List of Messages

Get Mail (POP3)

Send Mail (POP3)

Send and Get Mail (POP3)

Settings (POP3)

Remote 602Pro Post Office

Check Mail (Remote)

Send Mail (Remote)

Send and Get mail (Remote)

Change Password (Remote)

Settings (Remote)

602Pro Administrator

Activate Personal Office Server

Follow Me

Activate Now

Activate on 602Pro LoginServer shut down

Deactivate

Settings

Exit incl. LoginServer

Exit


New Message

This command opens a new message preparation window. The window consists of the message editor and drivers used to make settings of addresses, „cc“ type addresses, „subject“ identification string and to attach files. Part of the window also is the bar with buttons used to set message parameters.

After the command is executed, first the dialogue box with list for recipient selection is opened based on settings. The message editor can be loaded with the contents of the message template into which the text of the last sent message was stored.

 For more information see …


New Message to Local Users

This command opens a window used to prepare a message to local users on a network Post Office. The window consists of the message editor and drivers used to make settings of addresses, „cc“ type addresses, „subject“ identification string and to attach files. Part of the window also is the bar with buttons used to set message parameters.

After the command is executed, first the dialogue box with list for recipient selection is opened based on settings. The message editor can be loaded with the contents of the message template into which the text of the last sent message was stored.

 For more information see …


New Fax Message

This command opens a fax message preparation window. The window consists of the message editor and drivers used to make settings of addresses, „cc“ type addresses, „subject“ identification string and to attach files. Part of the window also is the bar with buttons used to set message parameters. Optionally, you can add your text or graphic signature, logo and front page.

After the command is executed, first the dialogue box with list for recipient selection is opened based on settings. The message editor can be loaded with the contents of the message template into which the text of the last sent message was stored.

 For more information see …


Note to Local Users

This command opens a dialogue box used to send a message to local users of a Post Office created on the basis of a computer network.

The dialogue box includes a field used to enter the message and the list of local users which enables you to select one recipient or a group of recipients. In case of the NET version, recipients which at the particular moment are logged in to the network, are designated with a graphic symbol.

 For more information see …


Reply to Sender

This command is available only when reading a message and in the bulletin board environment. It enables you to reply to the sender of the message or to the author of announcement related to a bulletin board topic.

This command opens a message sending window which is loaded with the message text (announcement) to which you want to reply and the address of the original sender is preset. For more details see New message.

 For more information see …


Reply to All

This command is available only when reading a message determined for you and at least to another recipient. It enables you to reply simultaneously to the sender of the messages and to other persons to whom the message was determined.

This command opens a message sending window which is loaded with the message text to which you want to reply and the addresses of the original sender and remaining recipients are preset. For more details see New message.

   For more information see  …


Forward

This command enables you to forward a message or a group of messages to one recipient or to a group of selected recipients.

The recipient selection dialogue box is the same as that for selection of recipients for a new message.

   For more information see  …


Incoming Mail
Inbox

This command opens a dialogue box for handling messages delivered to your mailbox.

The left hand side section of this dialogue box includes a selector which enables you to select a general Incoming mail folder, your private folder, list of unsorted fax messages and ZModem messages and also individual month archives. The right hand side section always includes the corresponding list of messages.

The window enables you to select and view messages - to handle messages and files, to transfer them and copy into folders in the form of messages and also onto a floppy disk in the form of files.

   For more information see  …


Outgoing Mail
Outbox

This command opens a dialogue box which includes a list of sent messages. Either it can be only your message or in case of the network profile also messages from the entire Post Office (for this, you have to be authorized by the administrator).

Beside the sent mail, the selector in the left hand side window section also enables you to display the list of return receipts or archive for the selected period.

The messages in the queue can be postponed, reactivated or deleted from the queue. You also can modify the message parameters - priority, time interval, etc.

   For more information see  …


Address Books
Address Book

This command opens an address book handling window. The window displays (depending on the profile character) public address books and enables you to create your private address books. These address books can be loaded either manually or by copying from other address books or databases.

   For more information see  …


Bulletin Board

This command is available only in the network environment in which it opens the bulletin board handling window. The left hand side section includes the list of topics, the right hand side section is used for viewing individual announcements.

The window enables you to create and delete topics (in case of the network profile, only if you have been authorized by the administrator). You also can give your opinion to single topics or to react to announcements of other users.

   For more information see  …


Teletext

This command is available only in the network environment in which it opens a teletext handling window. The window has three sections. The upper left hand side section enables you to select the broadcasting station, the upper right hand side section enables you to select the particular page. The rest of the window is used to display the selected page.

In the window, you can browse through pages and sub-pages, print individual pages into graphic and text files and to enter and modify comment texts.

   For more information see  …


602Pro LoginServer

This command opens the 602Pro LoginServer window which is usually minimized to an icon.

   For more information see  …


Information

This command opens a dialogue box which includes information on your connection to the Post Office.

The dialogue box includes several cards of various topics with information about you as the user, your rights, status of your mailbox and archive level for various kinds of mail.

   For more information see  …


Agent602 - Search

This command opens a dialogue box for fulltext searching of indexed messages and other documents.

   For more information see  …


WWW Browser

This command calls the browser of WWW pages which is set in your configuration.


POP3

This command opens a sub-menu with commands used to access and collect the POP3 mailbox.

   For more information see  …


Check Mail (POP3)
Check Mail (sub-menu POP3)

This command creates a service note used to check the status of your POP3 mailbox. The list at the Remote User station is updated based on this note.

   For more information see  …


Collect List of Messages

This command creates a service note used to collect list of messages from POP3 mailbox.

   For more information see  …


Get Mail (POP3)
Get Mail (sub-menu POP3)

This command creates a service note determined for collection of selected messages from the POP3 mailbox at the Remote User station.

   For more information see  …


Send Mail (POP3)
Send Mail (sub-menu POP3)

This command sends a message from the Remote User station to the POP3 mailbox.

   For more information see  …


Send and Get Mail (POP3)
Send and Get Mail (sub-menu POP3)

This command creates a service note used to transfer the selected messages from the POP3 mailbox to the Remote User station. Simultaneously, messages are sent from the Remote User station.

   For more information see  …


Settings (POP3)
Settings (sub-menu POP3)

This command opens a dialogue box used to check and set parameters of connection of the user with his POP3 mailbox.

   For more information see  …


Remote 602Pro Post OFFICE

This command opens a sub-menu which includes commands for access and collection of the mailbox created at the Parent Post Office from the Remote User station.

   For more information see  …


Check Mail (Remote)
Check Mail (sub-menu Remote Post Office)

This command creates a service note used to check the status of your mailbox created at the parent Post Office.  The list at the Remote User station is updated based on this note.

   For more information see  …


Send Mail
Send Mail (sub-menu Remote Post Office)

This command sends messages from the Remote User station through the user’s parent Post Office.

   For more information see  …


Send and Get Mail
Send and Get Mail (sub-menu Remote Post Office)

This command creates a service note used to transfer selected messages from the mailbox at the Remote User parent Post Office.

   For more information see  …


Change Password
Change Password (sub-menu Remote Post Office)

This command enables you to perform remote changes of the access password to your mailbox at the Parent Post Office. To do this, you have to know the original password.

   For more information see  …


Settings
Settings (sub-menu Remote Post Office)

This command opens a dialogue box for checking and setting the user connection parameters with his mailbox at the parent Post Office.

   For more information see  …


602Pro Administrator

You will see this menu item if you have post office administrator rights. It is used to run the 602Pro Administrator from the 602Pro Mail Client.


Activate Personal Office Server

This commands starts-up the communication FaxMailServer for transmission of messages from the Remote User station and opens its dialogue box.

   For more information see  …


Follow Me

This command opens submenu with followin commands:

  Activate Now

  Activate on 602Pro LoginServer shut down

  Deactivate

  Settings


Activate now

This command activates the service immediately and the service stays active constantly.

  Other information…


Activate on 602Pro LoginServer Shut Down

The service becomes active when your computer is switched off (or when the LoginServer is closed).

  Other information…


Deactivate

The service is deactivated. Existing commands stay valid for the next use.

 For more informations see


Settings

This command is used for “Follow Me” service settings.

Pøíkaz umožní nastavit pøedvolby pro èinnost služby Následuj mì

 For more informations see


Exit Incl. LoginServer

This commands closes down the client program including the LoginServer (i.e. terminates all Post Office activities).


Exit

This command closes down the client program. Based on the settings, the LoginServer will either be closed down or continue in its operation.


Menu Incoming Mail (File)

This menu opens commands used for handling messages which have been delivered to your mailbox. It also includes commands for handling your private folders.

The menu includes the following commands:

Properties

Open

Mark as Read

Mark as Unread

Attached files

Copy to Folder

Move to Folder

Reply to Sender

Reply to All

Delete

Copy to Inbox

Collect from 602Pro Parent Post Office

Delete from 602Pro Parent Post Office

Print Message List

Create Folder

Rename Folder

Remove Folder

Set as Default

Directory with Folders

Set Period

Agent602 - Index

Exit


Properties

This command displays data from the dispatch note selected by the list pointer. The dialogue box includes data about message contents, sender and recipient. If the message is determined for several recipients or for „cc“ recipients, the dialogue box also includes cards with information about these recipients. The dialogue box also enables you to store the sender’s address into the selected private address book.

   For more information see  …


Open

This command opens a message viewer for the message selected by the list pointer. Based on the settings, the viewer window also includes the list of attached files (if included in the message).

   For more information see  …


Mark as Read

This command marks a message item selected by the list pointer as readed.


Mark as Unread

This command marks a message item selected by the list pointer as unreaded.


Attached Files

If the message includes attached files, this command opens a window with a summary of these messages

   For more information see  …


Copy to Folder

This command copies the message selected by the list pointer into the selected folder.

   For more information see  …


Move to Folder

This command transfers the message selected by the list pointer into the selected folder.

   For more information see  …


Reply to Sender

This command is used for replying to sender of a highlighted message in the Inbox.

The command opens the window for  composing a message. The address of the original sender is entered automatically in the TO:line (see New message command).

  For more information see …


Reply to All

This command is used for replying to the sender of a highlighted message in the Inbox.

The command opens the window for composing a message. All recipients from the original message are automatically inserted in the TO:line (see New message command).

  For more information see …


Delete

This command deletes the message selected by the list pointer or a group of selected messages from the list.

   For more information see  …


Copy to Inbox

This command copies the message selected by the list pointer or a group of selected messages from archive into the list of incoming mail.

   For more information see  …


Collect from Parent 602Pro Post Office

A request for collection of highlighted message or messages to Parent 602Pro Post Office will be sent.

 For more informations see …


Delete from Parent 602Pro Post Office

A request for deletion of highlighted message or messages to Parent 602Pro Post Office will be sent.

 For more informations see …


Collect from POP3 Mailbox

A request for the collection of highlighted message or messages from the  POP3 mailbox will be sent.

 For more informations see …


Delete from POP3 Mailbox

A request for the deletion of  highlighted message or messages to POP3 mailbox will be sent.

  For more informations see …


Print Message List

This command will print the list Incoming Mail (selected folders, lists of unsortable, fax, voice or Zmodem messages).

   For more information see  …


Create Folder

This command creates and names a sub-folder of the folder selected by the pointer in the left hand side section of window Incoming Mail.

   For more information see  …


Rename Folder

This command renames a folder selected by the pointer in the left hand side section of window Incoming Mail.

   For more information see  …


Remove Folder

This command enables you to delete the folder selected by the pointer in the left hand side section of window Incoming Mail.

   For more information see  …


Set as default

This command sets the current folder as the default Inbox display folder.

  For more information see …


Directory With Folders

This command enables you to select an address book which is to be the basis for the folder structure. If such address book does not exist, the address book will be created.

   For more information see  …


Set Period

This command specifies the number of days after which the archive in list Archive - Last n Days will be displayed.

   For more information see  …


Agent602 - Index

This command opens a dialogue box used to set parameters for manual indexing of the incoming mail.

   For more information see  …


Exit

This command closes down the client program. Based on settings, the LoginServer will either close down or will continue in operation.


Menu Outgoing Mail (File)

This menu includes commands used to handle the queue of messages being sent and sent messages and archive of sent messages.

The Menu includes the following commands:

Properties

Open

Attached Files

Edit

Postpone

Reactivate

Delete

Print Message List

Set Period

Agent602 - Index

Exit (Outgoing Mail)


Properties

This command  displays data from the dispatch note selected by the list pointer. The dialogue box includes data about message contents, sender and recipient. If it is necessary, you can modify the message properties (parameters).

   For more information see  …


Open

This command opens a message viewer for the archived message selected by the list pointer. Based on settings, the viewer window includes also the list of attached files (if included in the message).

   For more information see  …


Attached Files

If the archived message includes attached files, this command opens a window with a summary of the files.

   For more information see  …


Edit

This command enables you to modify message parameters selected by the list pointer of the opened message.

   For more information see  …


Postpone

This command temporarily postpones the message selected by the list pointer or a group of selected messages. No attempts will be made during the postponement period to send the message until the message is explicitly reactivated.

   For more information see  …


Reactivate

This command makes the postponed message or a group of postponed and selected messages available for the communication server to send these messages.

   For more information see  …


Delete

This command deletes a message or a group of selected messages from the list of sent mail.

   For more information see  …


Print Message List

This command will print the list of sent messages on the selected printer.

   For more information see  …


Set Period

This command is active only if the pointer in the left hand side section of the window was placed on item Archive – Last n Days. Then you can specify the number „n“ (10 by default), i.e. the number of last days for which the archive of sent messages is displayed.

   For more information see  …


Agent602 - Index

This command opens a dialogue box used to set parameters for manual indexing of the incoming mail.

   For more information see  …


Exit

This program closes down the client program. Based on the settings, the LoginServer will either be closed down or continue in its operation.


Menu Message Preparation
Menu Message Preparation (File)

This menu opens a list of commands used for preparation of a message consisting of a letter or a letter with attached files.

The menu includes the following commands:

New Text

Load Text

Save Text

Save text As

Print

To

CC

Files

Voice Message

Send

Send Delivery Confirmation

Send Note to Local Users

"Blind" Copies

Registered Mail

Add Text Signature

Transmission Interval

Send Immediately

Priority

Internet Message Format

Exit


New Text

After confirming your intentions, this command deletes the message text which was loaded into the editor from the message template (it is the letter which was sent last).

   For more information see  …


Load Text

This command loads a text into the message editor from the specified file. The text is loaded at the instant position of cursor.

   For more information see  …


Save Text

This command enables you to store the text of the unfinished message into the letter template.

   For more information see  …


Save Text As

This command enables you to store the text of the unfinished message into the specified text file.

   For more information see  …


Editor Settings
Editor Settings (Letter Message)

This command enables you to set some properties of fax editors, such as indentation and wrapping and function of the Tab and Enter keys.

   For more information see  …


Print

This command enables you to print the message text edited in the message editor on the selected printer.

   For more information see  …


To

This command opens a dialogue box used to select an recipient or a group of recipients for the message (main as well as „cc“ recipients).

   For more information see  …


CC

This command opens a dialogue box used to select an recipient or a group of recipients for the message („cc“ as well as  the main recipients).

   For more information see  …


Files

This command opens a dialogue box used to select files which are to be attached to your message.

   For more information see  …


Voice Message

Thic command enables you to record voice message.


Send

This command sends the message as it has been prepared in window Message preparation.

   For more information see  …


Send Note to Local Users

This command sets the parameter (only for local messages) which causes that the service note about delivery of the message will be displayed on the recipient’s monitor.

   For more information see  …


Send Delivery Confirmation

This command sets the parameter which causes sending delivery information about message to you.


Registered Mail

This command sends the message as a registered message (the recipient must confirm the acceptance by the return receipt).

   For more information see  …


"Blind" Copies

This command sets the parameter which causes that list of  "To" and "CC" adressees will be invisible.


Add Text Signature

This command will attach your text signature at the end of the message. The signature must be specified in the configuration in advance.

   For more information see  …


Transmission Interval

This command displays a dialogue box used to set the send interval (not for local messages). The communication server will be trying to send the message within this interval.

   For more information see  …


Send Immediately
Send Immediately (For Remote Users Only)

This command tries to send your message (not a local one) immediately irrespective the priority and send interval settings.

   For more information see  …


Priority

This command is determined only for external messages for which you can set low, standard or high send priority. The priority is connected with settings of the communication server where time intervals for individual send types are specified.

   For more information see  …


Internet Message Format

This command opens a dialogue box used to set parameters valid for messages sent through the Internet network (MIME format, division of messages into parts).

   For more information see  …


Exit

This command closes down the client program. Based on the settings, the LoginServer will either be closed down or continue in its operation.


Menu New Fax Message
Menu New Fax Message (File)

This menu includes the commands used to prepare a fax message or a fax message with attached files.

This menu includes the following commands:

New Text

Load Text

Save Text

Save Text As

Editor Settings

Print

To

Files

Send

Send Delivery Confirmation

Add Text Signature

Transmission Interval

Send Immediately

Priority

Exit


New Text

After confirming your intentions, this command deletes the fax message text which was loaded into the editor from the message template (it is the fax message (letter) which you sent last).

   For more information see  …


Load Text

This command loads a text from the specified file in the text format from the fax editor. The text is loaded at the instant position of cursor.

   For more information see  …


Save Text

This command enables you to store text of the unfinished fax message into the document template.

   For more information see  …


Save Text As

This command enables you to store the text of the unfinished message into the specified text file.

   For more information see  …


Editor Settings

This command enables you to set some properties of fax editors, such as indentation and wrapping and function of the Tab and Enter keys.

   For more information see  …


Print

This command enables you to print the message text edited in the message editor on the selected printer.

   For more information see  …


To

This command opens a dialogue box used to select an recipient or a group of recipients for the fax message.

   For more information see  …


Files

This command opens a dialogue box used to select files which are to be attached to your fax message.

   For more information see  …


Send (Fax Message)
Send

This command sends the fax message as it has been prepared in window Fax Message Preparation.

   For more information see  …


Send Delivery Confirmation

This command sets the parameter which causes sending delivery information about message to you.


Add Text Signature

This command attaches your text signature at the end of the fax message. The signature must be specified in the configuration in advance.

   For more information see  …


Transmission Interval

This command displays a dialogue box used to set the send interval for the fax message. The FaxMailServer will be trying to send the fax message within this time interval.

   For more information see  …


Send Immediately
Send Immediately (For Remote Users Only)

After executing this command, FaxMailServer tries to send your fax message immediately irrespective of the priority and send interval.

   For more information see  …


Priority

This command enables you to set the low, standard or high send priority. The priority is connected with settings of the communication server in which time intervals for individual send types are specified.

   For more information see  …


Exit

This command closes down the client program. Based on the settings, the LoginServer will either be closed down or continue in its operation.


Menu Address Book (File)

This menu includes commands used to create and maintain address books of various types.

The menu includes the following commands:

Address

New Address

Copy to Address Book

Delete

Collect Mailbox

Print Address Book

New Address Book

Save Address Book As

Rename Address Book

Remove Address Books

Nicknames

Transfer Lists from Parent 602Pro Post Office

Refresh Address Books

Exit


Address

This command enables you to control and edit addresses selected by pointer in the right hand side section of the window. You can edit addresses in your private address books with any limitation, in the public address books only if the administrator granted you the corresponding rights.

   For more information see  …


New Address

This command adds a new address into the address book selected by the pointer in the left hand side window section. You can add an address into your private address books without any limitation; you can add an address into the public address books only if the administrator granted you the corresponding rights.

   For more information see  …


Copy to Address Book

This command copies an address selected by the right hand side section window pointer or a group of selected addresses into the selected address book.

   For more information see  …


Delete

This command deletes the address selected by the right hand side section window pointer or a group of selected addresses. You can delete addresses from your private address without any limitation, from the public ones only if the administrator granted you the corresponding rights.

   For more information see  …


Collect Mailbox

This command is determined for mailbox Remote Users. It enables them to create a service note for selection of contents of the specified mailbox.

   For more information see  …


Print Address Book

This command prints an address book listed in the right hand side window section on the selected printer.

   For more information see  …


New Address Book

This command creates a new address book. The dialogue box enables you to select if the address book is to be initially empty or loaded with addresses from other address books or databases and if it is a private or public address book.

   For more information see  …


Save Address Book As

This command saves content of address book to a separate file.


Rename Address Book

This command enables you to rename the address book selected by the pointer of the left hand side window section. You can rename your private address books without any limitation, the public ones only if the administrator granted you the corresponding rights.

   For more information see  …


Remove Address Book

This command enables you to delete an address book selected by the pointer of the left hand side window section. You can delete your private address books without any limitation, the public ones only if the administrator granted you the corresponding rights.

   For more information see  …


Nicknames

This command enables or disables displaying of nicknames in opened list.


Transfer Lists from Parent 602Pro Post Office

This command transfers list of addressees from your 602Pro post office to your remote user station.


Refresh Address Book

This command loads the instant status of the address book structure. This is important when the address books are shared by several users (which is usual on networks) and it is probable that some additions or modifications have been done.

   For more information see  …


Exit

This command closes down the client program. Based on the settings, the LoginServer will either be closed down or continue in its operation.


Menu Bulletin Board (File)

This menu includes commands used for handling the bulletin board - creating and maintenance of topics and announcements.

The menu includes the following commands:

New Announcement

Save

Save as

Previous

Next

Delete

Editor Settings

Print

New Topic

Remove Topic

Exit


New Announcement

This command enables you to create a new announcement to the topic selected by the left hand side window section pointer.

   For more information see  …


Save

This command stores the text of the prepared announcement onto the bulletin board. You cannot edit the announcement contents any more.

   For more information see  …


Save As

This command stores the text of the prepared announcement selected pointer of the right hand side window section into the selected text file.

   For more information see  …


Previous

This command displays the previous announcement to the topic selected in the left hand side window section.

   For more information see  …


Next

This command displays the next announcement to the topic selected in the left hand side window section.

   For more information see  …


Delete

This command deletes the announcement selected in the right hand side window section. You can delete your own announcements without any limitations. You can delete announcements of other users only if the administrator granted you the corresponding rights.

   For more information see  …


Editor Settings

This command enables you to set some properties of fax editors, such as indentation and wrapping and function of the Tab and Enter keys.

   For more information see  …


Print

This command prints the announcement text displayed in the right hand side window section.

   For more information see  …


New Topic

This command enables you to create a new bulletin board topic. Topics can be created only by those users who have been granted the appropriate rights by the administrator.

   For more information see  …


Remove Topic

This command enables you to delete the bulletin board topic selected by the pointer in the left hand side window section. Topics can be deleted only by those users who have been granted the appropriate rights by the administrator.

   For more information see  …


Exit

This command closes down the client program. Based on the settings, the LoginServer will either be closed down or continue in its operation.


Menu Edit

This menu includes commands used to edit message or fax message texts – cancel operations, mailbox handling operations, search and replace operations:

Back

Cut

Copy

Paste

Clear

Select All

Find

Find Next

Replace

Add Text Signature


Back

This command cancels the last operation when editing a message or a fax message. It can be used consecutively as many times „as long as there is something left to cancel“.

   For more information see  …


Cut

This command deletes the selected block of text from the message or fax message and puts it into the Windows clipboard.

   For more information see  …


Copy

This command copies the selected block of text from the message or fax message and puts in into the Windows clipboard.

   For more information see  …


Paste

This command pastes the contents of the Windows clipboard at the current cursor position in the message (fax) editor.

   For more information see  …


Clear

This command clears the selected block of text from the message or fax message.

   For more information see  …


Select All

This command selects the whole message or fax message as a block

   For more information see  …


Find

This command enables you to search the specified string in the displayed message or fax message. The search operation can be case sensitive or you can select that only whole words are searched; you can search in the direction towards the beginning or towards the end of the text.

   For more information see  …


Find Next

This command repeats searching with parameters which have been set last.

   For more information see  …


Replace

This command enables you to search the specified string of characters in the message or fax message editor and to replace it with another string. The replace operation can be case sensitive or you can select that only whole words are replaced.

   For more information see  …


Add Text Signature

This command includes your text signature at the current cursor position (if the signature was specified in the configuration).

   For more information see  …


Menu View

This menu includes commands used to modify display of some components of the client program window:

Toolbar

Context Toolbar

602Pro Toolbar

Status Bar

Toolbar Setting

Layout

First Three Lines of the Message

All Messages

Only Non-readed Messages

No Messages

Font

Sort

Refresh


Toolbar

This command enables or disables display of the toolbar.


Context Toolbar

This command enables or disables display of the context toolbar.

 For more informations see


602Pro Toolbar

This command is used for showing/hiding 602Pro toolbar with large photographic icons for opening basic working windows

 For more informations see


Status Bar

This command enables or disables display of the status line.

 For more informations see


Toolbar Settings

This command is used for selecting buttons to the Toolbar. You can set up large icons with description or small icons.

 For more informations see


Layout

This command is used for 602Pro Client layout settings. You can set up showing/hiding some of main window components – layout combo box, folder tree, message preview, etc.

 For more informations see


Firs Three Lines of the Messages
First Three Lines of the Messages

The command opens submenu with following commands:

  All Messages

  Only Non-readed Messages

  No Messages

  Font


All Messages

First three lines of all (read/non-read) messages in Inbox will be displayed.

  For more informations see


Only Non-readed Messages

First three lines of non-read messages in Inbox will be displayed. After a message is read, the first three lines will be hidden.

 For more informations see


No Messages

The first three lines of read or non-read messages in Inbox will not be displayed. Only the list of messages will be displayed.

 For more informations see


Font

This command is used to configure the font for the first three lines of each message. You can set up font, font style, size, etc.

 For more informations see


Sort

This command enables you to sort the displayed list according to criteria selected in the dialogue box. The criteria differ based on type of the list to which the command is applied (incoming mail, sent mail, etc.).


Refresh

This command enables you to display actual list status in the working window (e.g. instant status of return receipts, sent mail, etc.).


Menu Preferences

This menu includes commands used to make settings in configuration of the client program environment and the related components.

The menu includes the following commands:

602Pro Mailbox Settings

POP3 Settings

Remote 602Pro Post Office

Personal Office Server

Follow Me

Filter & Forward

Options

Profile Wizard

Profiles


602Pro Mailbox Settings

This command is accessible in network profile. It opens dialog window with two tabs:

•	602Pro Mailbox – this tab includes three sections: sent messages confirmation, Remote access to 602Pro mailbox and Remote access to POP3 mailbox. Here you can set up working and security parameters.

•	Voice services - here you can define the own greeting message and define a password for telephone access to 602Pro mailbox for collecting voice messages.


POP3 Settings

This command opens a dialogue box with cards used to make settings for access to the POP3 mailbox on Internet.

   For more information see  …


Remote 602Pro Post Office

This command opens a dialogue box with cards used to make settings for access of a user of the Remote User station to his parent Post Office.

   For more information see  …


Personal Office Server

This command opens a dialogue box with cards used to make settings for the connection FaxMailServer which physically sends and receives messages for a Remote User.

   For more information see  …


Follow Me

This dialog window is used for “Follow Me” service default parameters settings:

•	The Follow Me check box is used for default working mode settings

•	If you profile includes direct access to the POP3 mailbox or remote access to 602Pro mailbox, you can define a checking time interval.

•	The Filter & Forward button is used for setting automatic messages processing rules

   For more information see  …


Filter & Forward

This command opens a dialogue box used to create and modify sort criteria based on which the incoming mail will be sorted into the specified folders.

   For more information see  …


Options

This command opens a dialogue box with a range of cards used to set parameters for a client program environment (i.e. only parameters for sending, receiving, editing, connecting to the mail server, etc.).

   For more information see  …


Profile Wizard

This command opens a dialogue box used to check and complement a profile which is selected for connection to the 602Pro Post Office at the particular moment.

   For more information see  …


Profiles

This command opens a dialogue box used to create, maintain and select profiles for connection to the 602Pro Post Office.

   For more information see  …


Menu Window

This menu includes commands used for handling windows displayed in the main client program working window:

Cascade

Tile

Arrange icons

Minimize All Windows


Cascade

This command arranges all open windows into a cascade form (only one window is fully visible, others are partially overlapped).


Tile

This command arranges open windows so that they are all visible.


Arrange Icons

This command arranges icons of minimized windows into a line at the bottom of the client program main window.


Minimize All Windows

This command minimizes all open windows into the form of icons.


Menu Help

This menu includes commands used for help.

Contents

Context Help

Using Help

About 602Pro Client Application


Contents

This command displays the help contents (based on chapters).


Context Help

This command opens a range of helps whose topic relates to the actual element of the client program environment.


Using Help

This command opens a „help for help“ for beginners.


About 602Pro Client Application

This command displays information about version and serial number of your program. Provide this information always when you contact our hot-line service department.


Automatic Processing of Messages

Automatic processing of messages allows messages to be automaticly moved to folders, automatic forwarding, automatic replying and the possibility to send a new message to your cellular phone or pager.

The Follow me service provides automatic message processing destined for in case of your absence (and/or when your computer is switched off). You can be informing about new (important) messages with this service, and according to the importance you can use the remote client to collect the message(s).…

Automatic processing of messages defines rules how the incoming messages will be processed.

  Next chapters about processing of messages


Follow Me Service

The Follow Me service defines rules how the incoming messages will be processed during your absence (and/or when your computer is switched off).

Settings

Click on Preferences/Follow me (on Settings of submenu on the Follow Me button). Select one of following modes:

•	Activated – the service is active all the time (your computer is switched on/off)

•	Activate on 602Pro LoginServer shut down - the service is active when your computer is switched off (or when the LoginServer is closed). The communication server takes care of your messages.

•	Deactivated – the service is deactivated

If your profile includes a POP3 service, the dialog is added with Check POP3 mail box every check box. Here you can adjust if you want to collect your POP3 e-mail automatically and define the time interval.

You have the same possibility iIn the case of using the Remote client, if your profile includes remote client service, you will be able to set up a time interval for automatic checking of your mailbox. Check the Check 602Pro mailbox every check box and adjust the time values as needed. If a new message arrives an inform message will be sent.

The dialog window also includes the Filter & Forward button. This button is designed for automatic processing of messages where you can create rules for processing of your incoming messages.

Changing Mode From the Desktop

Irrespective of settings in configuration it is possible to set up the mode of the Follow Me service. Click on the arrow next to the Follow me button and a popup menu with the following items will appear:

•	Activate now – the command activates the service immediately. The service stays active until Deactivate is selected.

•	Activate on 602Pro LoginServer shut down - the service is active when your computer is switched off (or the LoginServer is closed).

•	Deactivate – this command deactivates the service.

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Sorting of Messages

Filter & Forward dialog window includes three sections:

•	Do it – when the action is to be performed.

•	If incoming messages contains – conditions of processing.

•	Then – the action.

When Filter & Forward Has to be Active

There are four possibilities:

•	Always – the specific action will be processed no matter if the service is active / non-active

•	Only if „Follow me“ is active - the specific action will be processed when the service is active only

•	Only if „Follow me“ is not active - the specific action will be processed when the service is non-active only

•	Never – the processing of actions is disabled.

Processing

According to the checked conditions the message will be processed. You can choose from the following conditions: Sender, Mail/Type, Recipient, Subject or registered messages.

Type of Action

The Then combo box is used for the type of action to be done:

•	Nothing – place holder.

•	Move to folder – the command moves the message to the selected folder. You can also create a new folder by clicking on the „New Folder“ button.

•	Forward – the message will be forwarded to selected recipients. If you check on Blind copies check box, other addressees will not be displayed.

•	Reply to sender – an automatic reply will be sent to the sender. You can of course change the text of the letter.

•	Inform – according to the checked boxes an inform message will be created. The message will be send to the entered telephone number of the cellular phone, pager or e-mail address.

After Processing…

The last two check boxes Beginning of the letter and Max. number of characters are dused for possible actions with the message after it has been processed:

•	Delete when action completed – the message will be deleted, after processing. The message will be in the archive if the archive is active.

•	Not continue in processing – if you check this check box, the next processing of the message will be disabled.

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Automatic Assortment of Messages

The automatic processing of received e-mail provides automatic sorting of received messages into folders, forwarding to another e-mail address and automatic answering to a messages you received at the time of your absence.

Click on Preferences – Filter & Forward to open the dialogue for automatic processing of your received e-mail .

It is possible to create any number of sort items in the dialogue Filter & Forward. These are commands for automatic e-mail processing. Eech item contains specific data about message that can be:

•	Sender or common mask of the sender

•	Recipient

•	Mail/Type

•	Subject (mask of the subject)

The item has to also contain an “action”. According to the selected action the message will proceed.

You can edit the list of actions by two buttons in the lower part of the dialog window:

•	Add – opens the add dialog window

•	Edit – edits the list of actions

•	Delete – deletes the highlighted item.

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Inserting a Filter & Forward

You can create a new Filter & Forward item by pressing the button Add. Now enter the parameters you want:

•	Criteria for message proceeding

•	Specification of sender

•	The specification of post office or type of message

•	Assortment by the name of addressee

•	Specification of Subject string

•	Registered messages

•	The action which has to be done with the message

•	Move to a folder

•	Forward a message to another address

•	Reply to the sender

•	Inform by SMS message to cellular phone or pager

•	Activation of the item.

Criteria for Message Proceeding

You can enter a concrete value into the appropriate fields or use a substitute character “*”. Star substitutes any valid character. The criterion consists of two parts – valid for … and except… Each of these has a checkbox to activate it.

Sender Specification

Enter the name of a sender into Sender field. It is possible to use a substitute character “*”. If you enter e.g. “*ILL”, “JILL” even “BILL” strings will be accepted. The rule is activated by the appropriate checkbox. The second field is used for the except part of the rule if needed. You are able to create e.g. this rule: “Sender: *; Except: *ILL”. All names will be accepted except such names that are ended by „ILL“ string (e.g. WILLIAM). The second part of the rule is used for automatic non-accepting of specific senders.

Post Office / Type of Message

The specification of a post office or message type will allow you to filter messages according to the name of the sending post office or type of message. The condition contains 2 parts, as mentioned above

Post office / type	Except	Description
*602	None given	All messages from Post Offices whose name is ended by “602”
*	Internet	All messages except Internet messages
Internet	None given	All Internet messages
X*	*Y	The messages from 602 Post Offices whose names starts “X” except those that are ended by “Y”
It is possible to collect pre-selected types of incoming messages by using the combo box (SOFT602, Internet, Fax, Zmodem, Voice and SMS).

Assortment According to Address

The third rule makes it possible to sort names of addresses.

Specification of Subject String

The rule Subject is useable for an agreed upon string. For example: you can create a string key ”*URGENT” - all messages with subject that is ended by URGENT are moved into the URGENT folder.

Received Messages

It is necessary to watch for registered messages. Registered indicates that the message contains important information.

Attention

If you need more then one rule, be careful of the order in which the rules are in the list. It could happen that a rule will proceed a message sooner then the rule you need (e.g. first rule – move to folder; the second one – forward -> a message will be moved into appropriate folder and it can’t be forwarded any more).

Message Automatic Action (Proceeding)

In the Action section select an action you need. This action will be proceeded with each message that accomplishes the following rule (filter). These actions are available: move to folder, forward, reply to sender, inform through SMS or nothing.

Move to the Folder

If you adjust the Action combo box to “move to folder” action, the folder tree will be displayed. Select the folder you want to use for message saving.

If you want to create a new one:

1.	Highlight the folder where you want to create a new subfolder

2.	Click the New folder button

3.	Enter a new name into the New folder edit line.

4.	Then click OK. The new folder is created and selected for message storing.

Message Forward to Another Address

1.	First select the Forward item in the Action combo box.

2.	Then click on To or the CC button and select or enter those addressees you want. Of course it is possible to select or enter more then one address.

3.	If you check Blind copies, the addressee will not see the other addresses in the message header.

4.	If you want to delete a message after it is successfully forwarded, check on Delete when action completed check box. If you do not check on this check box, a message remains preserved in the inbox.

5.	If you check on Not continue in processing, the program will stop its processing even if any of following rules would be valid for the message. In the opposite case if you do not check on this check box, the client will continue in the rule processing.

Reply to Sender

This option allows you to compose a letter that is automatically and immediately sent back to the sender. This option is generally used in the case of your absence. You can advice a time or date when you will be back, a cellular phone telephone number, etc. The Text of reply text box is used for the text of the replying message. Switch boxes below the text box have the same value as in the Forward option (described above).

SMS Message

If you select this option, you will be able to inform anyone (e.g. yourself) about new message in your Inbox by an SMS message or e-mail. Enter the appropriate e-mail address or cellular phone number where the inform message should be send.

Compose SMS messages by checking the check boxes you need:

•	Date and Time

•	Sender

•	Subject

•	Number/Size of files

•	Beginning of the letter – until max. number of characters will be reached

•	Max. number of characters

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Filter & Forward Editing

It is possible to edit all (rules) of the Filter & Forward List window

There are two arrows in the Filter & Forward List window. These arrows are used for any item selection. Select any item and press the Edit button. Filter & Forward window with the adjusted fields appears. It is possible to edit all fields now. It is possible also to delete any item in the Filter & Forward List window. Just highlight the item you want to delete and press the Delete button. If you do not want to delete an item because of later use and you want to disable it, edit the item and select Never (Off) in Do it combo box.

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